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HomeMy WebLinkAbout05-06-1986 Council Minutes 15 A regular meeting of the Canton City Council was held on May 6th, 1986 inCouncil Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY DAVID LEEZER COMMUNITY DEVELOPMENT DIRECTOR. Mayor Edwards asked for roll call at 6:30 p.m. Present: Aldermen Kovachevich, Zilly, Steck, Sarff, Workman, May, Chapman. Absent: Alderman Bohler. MINQTES OF APRIL 15 MEETING. Motion by Alderman Sarff, second by Alderman May, the minutes of April 15 be accepted and placed on file. Voice vote, , motion carried. ' COMMIINICATIONS FROM DAVID LEEZER - COMMUNITY DSVSLOPMSNT DIRECTOR AND BUDGET ADMINISTRATOR. I am reviewing budgets at this time. Commending all department heads for their curtailing of expenditures. O Bob Glatz from the Department of Commerce and Community Affairs came and met with the chairmen of the Certified Cities. There was a great deal of ~ enthusiasm. L1 J 2 I've nearly completed a special advertising that the Community Development M Department will be sending out to any and all prior to the Diamond Star Plant. uJ Hopefully it will generate interest. The advertisement will be published a in Japanese. DCCA will translate the ad. The Loan Committee met in regards to IPR Inc. The committee made the recommendation to ask the City Council to approve a delay in payment of HHS funds to the City of Canton. Payment is due June lst. IPR expects to start up their operation the third week of May. The recommendation from the Loan Committee is to delay payment of $7,683.26 (principle and interest) until June 23rd at noon. If they do not make their payment to the City of Canton at that time, they will be assessed late charges dating back to the original date of start up time, which was May lst. IPR was loaned $99,999 from HHS funds. And the loan from Community Development Program Assistance was $150,000. IPR is asking for a delayed payment on both loans. The Loan Committee's only jurisdiction is on the HHS funds. Dave said he will be discussing the proposal of delaying the CDAP payment with DCCA. As of June lst the late payment with CDAP and HHS is $30,150.15. Of that $30,150.15 amount, $7,683.26 is HHS and the remainder is CDA~ funds. The HHS funds are paid semi annually as of June 1 and December 1. The HHS funds different from the CD~iP funds, in the fact that CDAP monies were granted to the City to loan to IPR. HHS money was loaned to the City to loan to business's. Any commercial or industrial establishment using HHS funds make their payments to the City June 1 and December 1, and the City has to pay back HHS June 30th and December 31st. The June 30th payment that the City has to make to HHS officials is about $39,000. Motion by Alderman Zilly, second by Alderman Kovachevich, to approve the recommendation of the Loan Committee to defer payment of the HHS funds of $7,683.26 to June 23rd and to defer the DCCA payment of $22,466.89 until June 30th. Discussion. Alderman Chapman said what happens if they can't pay then? Mayor Edwards said he didn't expect that to happen. Roll call. AYES - Aldermen Chapman, May, Workman, Sarff, Steck, Zilly, Kovachevich. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT. ie CONTINUED May 6th, 1986 Mayor Edwards stated that the public hearing for the correctional facility was held with great success, and my thanks to everybody who was involved. The reason it was such a success people got involved and cooperated. David submitted his annual report. COMMUNICATIONS FROM CLIFF SAGASER - CITY ENGINSffi2. Cliff stated that he has never done an annual report, feels he reports to council quite often. The dam work that Daily & Associates are working on they will be submitting a bill at the next Finance committee meeting for their approval of $12,000 for the work to date. Daily & Associates has not heard from the radar penetrating people. Daily & Associate needs this report before they can make their report. The sewer project is progressing and a progress report meeting is scheduled , for 10:00 a.m. May 7th. The sidewalk project has not started, Cliff intends to submit a letter to the contractor advising him to proceed in this work. MFT work for this year comes to a total of about $290,000. Cliff said we can't afford to spend $290,000. We take in $225,000 a year on MFT, and we have around $300,000 in the MFT account right now. On this years work we have earmarked about $27,000 for items the city use to buy out of the general fund. These are items that cannot be more than $4,000 each. There is about $79,000 anticipated to put back in the general fund. Information on MFT will be presented at the next Clerical and Mechanical committee meeting. Requesting permission to purchase a tractor mower, model #515 at $4,000. We have a$50,000 grant that was given to the Enterprise Zone which we are expected to use $30,000 to help develop the area. The city had earmarked that $20,000 be used at the park. I am recommending you spend about $4,000 of that $20,000 to extend the South end of Enterprise Park Street. The other $16,000 of the $20,000 I would like to use to level off the lots. I am requesting permission to purchase a 1969 Chevrolet flatbed truck from Top Dollar/State Surplus at a cost of $1470 and paid from the Water Department funds. Alderman Sarff asked what would happen to the truck were now using? Cliff said we would sell the truck at a future city auction. David Leezer said he could see no reason why the mower couldn't be purchased from the grant money. The money is not in hand at this time. Motion by Alderman Workman, second by Alderman Chapman, to approve the purchase of a 1969 Chevrolet truck from Top Dollar and paid from the Water Department at a cost of $1,450. And to purchase a tractor mower from the Enterprise Zone fund at the cost of $4,000, and the mower not be purchased until the $50,000 grant money is received. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Workman, May, Chapman. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT. Checked out the gas tank at the old Miller garage, it has a hole in it, so walked away from making the purchase. - 1'7 CONTINUED May 6, 1986 Cliff Sagaser reported that city officials met with Don Cardosi and Rick Macco about a grant project that could develop at the lake for improvements on the shoreline. Rick Macco reported that they had applied for an received a grant for $15,000 thru the Department of Agricultural to be spent for the water shed at the lake. This money was used on permanent structural water conservation measures and cost sharing with farmers. The farmers who had signed up all carried out their work. Last year they completed 9 projects at the water shed on the lake. The rate of cost sharing was 75~ federal governments and 25g paid from farmers. And none of it was spent for administrative cost. The structural work that we did, we monitored the gulley work. And saved about 720 tons of sediments from happening in the gulley. We also did sheet drilling erosion, we estimate in doing this we saved over 1400 ton of sheet drilling erosion occuring on the farm land. O~Y1 This year on Governor Thompson's "Build Illinois Program" local Soil & Water 'w^ Conservation District had the opportunity to apply for some additional money, L1, again its cost sharing money. We applied for a 3 year project and were = approved for all 3 years. In 1986 will receive $15,000 with 12 projects ~ outlined and done by local contractors. In 1987 will receive $.20,000 and Q in 1988 an additional $20,000. The third source of funds comes from the Department of Agricultural Resource Construction Development funds. These funds are being questioned in Washington right now and may not go thru at all. If and when these funds do come thru in fiscal 1987 we talked about applying for one of these projects to do some stablization work along the shores of the lake itself at Canton Lake. This is a cost share basis where the city and the Department of Agriculture would be responsible. The city's cost could be in equipment and manpower, where the Department of Agriculture would be paying for seeding, fertilizer, mulch and lime. Mayor Edwards thanked Rick and Don for having an interest in Canton Lake, we're very appreciative for the effort put forth. A letter will be sent to these gentlemen thanking them for their interest. Jim Malmgren City Attorney reported that he had submitted a annual report to all council members and news media. COMMITTEE REPORTS: Public Safety & Traffic. Council Action. Motion by Alderman Steck, second by Alderman Sarff, the bill for siren repair be paid. Roll call. AYES - Aldermen Chapman, May, Workman, Sarff, Steck, Zilly, Kovachevich. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT. Streets ~ Garbage. Council Action None. Lake Building & Grounds. Council Action None. Informational: Mayor Edwards told the council that he walked into the comfort 1g CONTINUED May 6th, 1986 station and was ashamed of it. There's damage done by vandals. Mayor Edwards said he wants the committee to visit the comfort station and take some kind of action in putting it back in shape. And also making sure it's kept up in maintenance and janitor services. We should be proud of it, but I was ashamed of it instead. Public Works, Water ~ Sewer. Council Action None. 07,D BUSINESS : Motion by Alderman Workman, second by Alderman Zilly, Sine and Die. Voice vote, motion carried. Council recessed at 7:32 p.m. Council meeting reconvened at 7:38 p.m. COMMUNICATIONS FROM MAYOR EDWARDS. Mayor Edwards highlighted his annual report. A possibility of a combined fire department made up of full-time and vouluntary people. Some departments could be put on a thirty-two (32) hour work week. I am recommending the approval of thirty (30) day appointments for the entire city personnel. I am taking the first step in reducing expenses in the mayor's office. 2 am placing Rhonda Vogel on three days a week and to be paid 3/5's of her salary. The citizens do not want to do away with police and fire protection. Therefore, I am asking that the City Council place on the November ballot a referendum for Canton to become a Home Rule community. Motion by Alderman Zilly, second by Alderman Sarff the appointments o£ Robert Fouts, C. "Whitey" Luft, Wayne Clark Jr., Phil Mears to a one year term to the Fire Code Zoning Board of Appeals; Gale Derenzy 5 year term to the Zoning Board of Appeals; John Morrell 3 year term to the Fire and Police Commission; Tony Long, Donald Russell to 1 year term to the- Liquor Control Co~i.ssion; Eli Byrum, Charles E. Wright, Dennis Dawson, Richard E. Lynch to a 5 year term to the Planning ~ Zoning Commission; Alderman Appointments to the Planning ~ Zoning Commission are Linda Zilly, Charles Chapman and Harry Steck. Roland Pettit as a representative to the Fulton County Planning ~ Zoning Commission; James T. May to the Fulton County Safety Coffinittee; Lee Obitts to the Central Illinois Area Advisory Council of Aging; James Elson, George Hocker and Nancy Andrews for 3 year term to the Library Board; Ed Ketcham for a two year term to the Police Pension Board; Bill Cherry, Fred Russell, Marty White and Barb Kuzniar to a one year term to the Ad Hoc Committee of Handicapped Persons; Bob Anderson for a three year term to the Cemetary Board; Tom Hammond, Gayle Ellis, Harold Wilson, Ron Jansen, James Malmgren, David Leezer and Donald Edwards to the I,oan Commiittee, be confirmed. Voice vote, motion carried. Motion by Alderman Kovachevich, second by Alderman Steck the appointments of the Council Committee's of Finance Victor Kovachevich, Chm.; Legal ~ Ordinance Jerry Bohler, Chm.; Neqotiations, Grievance ~ Personnel Larry Sarff, ~ Chr.; Community & Industrial Development Linda Zilly, Chm.; Public Works, Water ~ Sewer, James May Chm.; Streets and Garbage, Les workman, Chr.; Lake, Building 6 Grounds, Charles Chapmar. Chm.;Public Safety ~ Traffic, Harry Steck Chm., be confirmed. Voice vote, motion carried. NEW BUSINESS: 19 CONTINUED May 6th, 1986 BIDS - FOIIR PARCI3LS OF RESIDBNTIAL REAL ESTATE. Motion by Alderman Zilly, second by Alderman Sarff, the city clerk be instructed to open the bids. Voice vote, motion carried. Bidder is John Poloney for bid #4 559 E. Elm Street in the amount of $555. Motion by Alderman Kovachevich, second by Alderman Workman, to send the bid to the Community Development Committee. Voice vote, motion carried. RESOLIITION - MAKING 30 DAY REAPPOINTMENTS FOR THS VARIOIIS DEPARTMENT HBADS, SIIPERINTENDENTS, FIILL-TIME APPOINTIVE EMPLOYEE AND PART-TIMS APPOINTIVS SMPIAYI~ES. First reading, read by title. Motion by Alderman Kovachevich, second by Alderman Sarff, the resolution be adopted. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Workman, May, O Chapman. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT, M Resolution being #1154. UV u' RESOLOTION - OMITTED SERVICB CRBDIT OF MATILDA FIILTON FOR IMRF. First Z reading, read by title. Motion by Alderman Sarff, second by Alderman m Zilly, the resolution be adopted. Roll call. AYES - Aldermen Chapman, Q May, Workman, Sarff, Steck, Zilly, Kovachevich. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT. Resolution being #1155. RSSOLUTION - APPROVING A'PIPE LINS LICENSB' FOR THE PROPOSED 8° FORC7i MAIN WITH THE ATCHISON, TOPERA AND SANTA FB RAILWAY. First reading, read by title. Cliff Sagaser City Engineer this is for the right-of-way that's needed for the force main between the East Side Sewer Plant and 20th Avenue. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Workman, May, Chapman. NAYS - None. Motion carried. 7 AYES 0 NAYS 1 ABSENT. Resolution being #1156. ADJOURNMENT: Motion by Alderman Sarff, second by Alderman Kovachevich, to adjourn. Voice vote, motion carried. Council adjourned at 7:55 p.m. CITY LERK APPROVED : ~ ~ MAYOR