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Home My WebLink About12-20-1988 Council Minutes 459 A regular meeting of the Canton City Council was held on December 20, 1988 in council chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Edwards asked for roll call at 6:30 p.m. Present - Aldermen Kovachevich, Steck, Sarff, Meade, Bohler, May. Absent - Aldermen Zilly, Chapman. BILLS FOR NOVEMBER. Motion by Alderman Kovachevich, second by Alderman May, a bill in the amount of $2,400 from Slacks Excavating for the Dam Project and paid from the Water & Sewer Depreciation Account be added to the list and all bills properly approved be paid. Roll call. AYES - Aldermen May, Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Alderman Kovachevich reported that at the committee meeting of Finance, the committee recommended that alternative ~ bids be sought for one to three furnace units of 150,000 ~ BTU heating capacity and 60,000 BTU cooling capacity with ~ a minumum of four cold air returns per unit with bids to = be received and opened at 1:00 p.m. on December 20, 1988 m in city hall. 'Q Mayor Edwards stated that there was some problems that occurred today with the bids. Two employees who work for Cliff Sagaser opened two of the bids at 1:00 p.m. which was what was received at that time. The third bidder says he was misinformed about the time, which he thought was for this evenings meeting, which has caused a substanial amount of confusion . Cliff Sagaser explained there was indeed some misunderstanding as the employees who work for him thought they were covering for Cliff as he was absent at the time of the bid opening. Cliff said he did not send in writing notices to all three contractors about the time of bid opening as he should have. He said he did call on the telephone to all three the size of the air conditioning and heating units, and two of the contractors did attend the committee meeting and knew the information. Cliff also said he did comment to the bidders that he would be leaving town today, except for Chris Williams of Automatic Heat, but did leave the information with his answering service, and that when he was back in town he would get with the clerk and open the bids. He said he had the idea of receiving the bids at 1:00 p.m. and reviewing the bids in the afternoon and making comments at the council meeting that evening. This misunderstanding, perhaps is my fault. Jim Malmgren City Attorney said he was with the two city employees at 1:00 p.m. and Mr. Chris Williams of Automatic Heat when the two bids in hand were opened. The bid opening began at 1:00 p.m. and concluded at 1:04 p.m. And approximately at 2:55 p.m. I received the third bid, still unopened and in my possession. (Mr. Malmgren then gave the bid to the city clerk unopened) In light of this situation I recommend you reject all alternative bids in its entirety, or that the unopened bid remain impounded in city hall and remain unopened. And consider awarding the bid on one of the original three bids with no add ons for cold air returns. ~so CONTINUEll December 20, 1988 Alderman Sarff asked why not recommend rebidding? Jim Malmgren said he questions whether your going to get a good response. Mayor Edwards said this might be our best alternative. Or reject all alternate bids and award to the lowest bidder from the original bids received on December 6. Motion by Alderman May, second by Alderman Sarff, reject all bids including the original bids plus the alternative bids and readvertise and open at a council meeting. Roll call. AYES - Aldermen Kovachevich, May. NAYS - Aldermen Steck, Sarff, Meade, Bohler. 2 AYES 4 NAYS 2 ABSENT. Niotion defeated. Motion by Alderman Bohler, second by Alderman Steck, to accept the second lowest bid from the first bidding procedure of G.M. Mechanical in the amount of $3,700 for a Lennox furnace and ~reject alternative bids. Roll call. AYES - Aldermen Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - Alderman May. 5 AYES 1 NAY 2 ABSENT. Motion carried. Mayor Edwards reported that a Lennox furnace is on top of the old Tempo Building and is available. Cliff said he would contact them. COMMUNICATIONS FROM DAVID LEEZER - COMMUNITY DEVELOPMENT DIRECTOR. TV Channel 31 will be doing a Christmas in Canton show on Thursday. The Canton High School Brass Quintet will be playing during the broadcast. COMMUNICATIONS FROM CLIFF SAGASER - CITY ENGINEER. The - water line for 20th Avenue should be completed by day's end. (North of E. Chestnut Street) The fire hydrants on East Walnut Street have arrived and will be installed later this week. The sewer for the prison is completed except for clean up. Ray McKinney and Cliff had discussions with a coal company official about ridding the lake of silt while the water is down. The cost would be $600,000 to $800,000 to do this. We discussed all various possibilities of them helping us to do this, but nothing seems acceptable to pursue at this time. The Ad-Hoc committee should be making a final report to the council after the first of the year on finding alternate water resources. Jerry Leander of 20th Avenue has decided to proceed with the water line. As of today he has brought me the railroad permit and paid the $400 fee the railroad requires. The application for the permit has to be made out in the name of the city. 4si CONTINUED December 20, 1988 The Bar-Mac water line is under construction, the contractor is boring under the highway. Again the permit has to be made out to the city as we have to maintain it. A resolution will be brought up for action later in the meeting and it concerns this area. Motion by Alderman Sarff, second by Alderman Steck, the resolution to locate, construct and maintain a four inch water main across Rt 78 be placed on the agenda. Voice vote, motion carried. Motor Fuel Tax time will be coming up soon, I would like for you to be thinking about maintenance of streets in your various wards, and incorporate your ideas in the program. O COMMITTEE REPORTS: ~ ~ Finance. _ m Council Action Q Motion by Alderman Kovachevich, second by Alderman Sarff, approval of a pay estimate for Slack Excavating for the work on the sludge pond and the boat dock area at the lake in the amount of $2,400. And the approval of a pay estimate for the south enterprise sewer for Slack Excavating in the amount of $52,309.98 and paid from the sewer tap fees paid by the Capital Development Board. And the approval of the third pay estimate to Slack Excavating for the East Walnut Street water line in the amount of $8,091.90. Roll call. AYES - Aldermen Kovachevich, Steck, Sarff, Meade, Bohler, May. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Bohler, approval of pay estimate for Crawford, Murphy & Tilly for the design work for the sewer to the prison in the amount of $10,165.46; and a pay estimate for the staking of the sewer in the amount of $1,818.20. Roll call. AYES - Aldermen May, Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Sarff, the approval of change orders for Project #4 from Hillyer Excavating, #5 which was a decrease of $190; #6 which was an increase of $1,121.75; #7 which was an increase of $912.72; and #8 which was a decrease of $22,791.56. Roll call. AYES - Aldermen Kovachevich, Steck, Sarff, Meade, Bohler, May. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Negotiations, Grievance & Personnel. Council Action None. 4s~ CONTINUED December 20, 1988 Informational: A need for a resolution was approved for Ray Hartle's dependent coverage. Community & Industrial Development. Council Action None. Legal & Ordinance. Council Action None. COMMUNICATIONS FROM MAYOR EDWARDS. The Liquor Commission recommends to the city council a Class A Tavern License be granted to Salim Dalipi who is leasing Cheers on West Locust Street when corporation papers and lease are presented. Motion by Alderman Sarff, second by Alderman Meade, that a Class A Liquor License be granted to Salim Dalipi when the proper paper work is in place. Roll call. AYES - Aldermen May, Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Received a request from Village Square Apartments for a support letter on a new development in the planning for a 24 unit housing for the elderly. Motion by Alderman Meade, second by Alderman Sarff, the request be sent to the Legal & Ordinance Committee to see if there is a need for more elderly housing. Voice vote, motion carried. Met with Jim Burke president of IPRI and a potential investor. The investor is in town asking questions and talking with bankers. Motion by Alderman Sarff, second by Alderman May, appropriation of $70 be allowed for a Silver Teen Dance at the high school on New Year's Eve. Roll call. AYES - Aldermen Kovachevich, Steck, Sarff, Meade, Bohler, May. NAYS None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE - PROVIDING FOR A NO PARICING - LOADING ZONE ON NORTH AVENUE A IN THE VICINITY OF WEST OLIVE STREET. Second reading, read by title. Motion by Alderman Sarff, second by Alderman Steck, the ordinance be placed on its passage. Roll call. AYES - Aldermen May, Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Ordinance being #1225. ORDINANCE - PROVIDING FOR HANDICAP PARKING AT 12 SOUTH MAIN STREET. Second reading, read by title. Motion by Alderman Kovachevich, second by Alderman Bohler, the ordinance be placed on its passaqe. Roll call. AYES - Aldermen Kovachevich, Steck, Sarff, Meade, Bohler, May. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Ordinance being #1226. 463 CONTINUED December 20, 1988 NEW BUSINESS: RESOLUTION - TO LOCATE, CONSTRUCT AND MAINTAIN A FOUR INCH WATER MAIN ACROSS RT 78. First reading, read in its entirety. Motion by Alderman Sarff, second by Alderman Bohler, the resolution be adopted as amended. (Under the third instructions the words "is not" be removed) Roll call. AYES - Aldermen May, Bohler, Meade, Sarff, Steck, Kovachevich. NAYS - None. 6 AYES 0 NAYS 2 ABSENT. Motion carried. Resolution being #2046. ORDINANCE - PROVIDING FOR THE MANNER OF SALE OF CERTAIN REAL PROPERTY OWNED BY THE CITY. First reading, read by title. ORDINANCE - ANNEXING CERTAIN TERRITORY TO THE CITY OF CANTON O (DON ROBERTSON). First reading, read by title. ~ ORDINANCE - ANNEXING CERTAIN TERRITORY TO THE CITY OF CANTON ~ (JACK FURGERSON). First reading, read by title. _ (n Cliff Sagaser announced that the preliminary plat of Maxine Q Goyen for the Goyen Subdivision was accepted by the Planning & Zoning Commission. EXECUTIVE SESSION - IMMINENT, THREATENED/PENDING LITIGATION. Motion by Alderman Sarff, second by Alderman May, to go into executive session. Voice vote, motion carried. Council recessed at 7:16 p.m. The executive minutes are on file for review. ADJOURNMENT: Motion by Alderman Meade, second by Alderman May, to adjourn. Voice vote, motion carried. Council adjourned at 7:49 p.m. C TY CLERK APPROVED: ~ MAYOR