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HomeMy WebLinkAbout08-16-1988 Council Minutes A regular meeting of the Canton City Council was held on ~ 9~ August 16, 1988 in Council Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY DAVID LEEZER, COMMUNITY DEVELOPMENT DIRECTOR. Mayor Edwards asked for roll call at 6:30 p.m. Present: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. Absent: Aldermen Meade and Bohler. BILLS FOR JULY Pat Wright, Treasurer, noted the bill from McGladrey, Pullen for $175.00 relating to discussions between them and our current auditors. They had told us by letter that they would cooperate with our new auditors, with regards to reviewing files, if necessary. It is Pat's feeling that we should not have to pay this bill, but would like Council's decision. Jim mentioned that McGladrey pulled out of the third year of their contract, and recommends to council this item be tabled and no action taken. Motion by Alderman Sarff, second by Alderman Kovachevich to take no action on this bill. Voice vote, motion carried. ~ Pat Wright also brought up about the North Main Street ~ project. She said we had never really said where this ~ money was coming from. This year we are getting some money = from the tax increment fund. She felt we could use tax m increment money for this project. Motion by Alderman Sarff, second by Alderman Zilly to use tax increment funds for Q the North Main Street project. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Motion by Alderman Kovachevich, second by Alderman Zilly that all bills approved for July be paid. Discussion. The bill from Radio Shack was for a box of VHS tapes for Mike Conklin to use for council meeting tapings. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT COMMUNICATIONS FROM DAVID LEEZER - COMMUNITY DEVELOPMENT DIRECTOR AND BUDGET ADMINISTRATOR. Dave said that the extension for the Enterprise Zone was approved by the county last week. A Public Hearing will be held next Tuesday at 9:00 a.m. at City Hall regarding the expansion of the Enterprise Zone. At 5:15 tonight some representatives from the county and city officials met regarding future plans of the Enterprise Zone. Several items were discussed, including leveling out the lines, and not expanding the zone after action on tonight's ordinance. The county would like to know the feeling of city council regarding any future expansion of the Enterprise Zone. It is the consensus of the county committee that it should not be expanded any further than proposed tonight unless there are unforeseen cases in the future for major business. We need a policy vote this evening. There was much discussion. Alderman Zilly was not in favor of any expansion of the Enterprise Zone. Alderman Chapman felt we had set a precedence of expansion when we did it for Aldi's. Alderman Steck asked Dave if he knew how many residential parcels were in the area of Fifth Ave. to Oak Street. Dave did not, but said he could find out. Alderman Sarff felt it was alright to expand a block at a time, if that was all we had need for at a time. That way the rest of the area does stay on the tax rolls. The Mayor said it was all legal the way we were doing it. Alderman May would like to see it expanded to Oak Street. Dave said the county committee realized this would be a non-binding vote. Motion by Alderman Sarff, second by Alderman May that the Enterprise Zone may be expanded in the future to include Oak Street with the West side of Fifth Avenue as the Eastern boundary. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Kovachevich. NAYS: Alderman Zilly. Motion carried. 5 AYES 1 NAY 2 ABSENT 398 CONTINUED AUGUST 16, 1988 Dave requested that council allow him to attend the Annual Conference of the Enterprise Zone Association in Collinsville on September 14 & 15. Cost would be $35.00 for the conference and $54.00 per night for a hotel room, total cost being $143.00. Meals are provided with the conference fee. Motion by Alderman Zilly, second by Alderman May to send Dave to the Annual Conference of the Enterprise Zone Association on September 14 & 15 at a cost of $143.00. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT. Dave also brought up an item concerning the Historical Preservation Commission. Monday night we moved to send John Davis to the Historical Preservation Main Street USA Project Conference. We need council approval to send him. Funds will be coming out of the Historical Preservation Account which is monies raised through donations. The cost is $175.00. Motion by Alderman Zilly, second by Alderman Steck to send John Davis to the Historical Preservation Main Street USA Conference at a cost of $175.00 to come from the Historical Preservation Fund. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT COMMUNICATIONS FROM CLIFF SAGASER - CITY ENGINEER. Motion by Alderman Chapman, second by Alderman Steck to open sidewalk bids. Voice vote, motion carried. Bids were opened by Cliff Sagaser. Three bids were received. They were from 1) James Feuchter, Custom Landscape & Concrete of Peoria, 2) Kinsel Trucking & Excavating of Canton and 3) Fulton County Concrete of Canton. Motion by Alderman Sarff, second by Alderman Steck to send the bids to committee after review by staff. Voice vote, motion carried. Cliff said the North Main two-way street is completed except for the painting which will be done in a few days. There will be a street sweeper demonstration at 9:00 Wednesday morning at city hall. This is a sweeper we have been looking at. Cliff called to council's attention that a number of complaints have been received from residents who have paint damage to their vehicles which they claim were caused by River City Painting. Cliff called River City Painting today and informed them of the complaints and also mailed copies of the two letters he had received from residents. The company that supplies us with the coke machine in the basement would like to have permission to install a larger machine in the entrance of the city building in the Southeast - corner back by the steps. They would reimburse the city $2.50 per case for all soda that goes through it. Alderman Sarff was opposed to the location. Alderman Zilly also did not feel it would be a good location. Motion by Alderman Sarff, second by Alderman Zilly that the coke machine location stay where it is. Voice vote, motion carried. Tomorrow Slack Excavating will be at the city building to sign the contract for the prison sewer. Cliff would like approval to pay Slack's $14,000. of their money after the Mayor signs the contract. Slack will then be able to pay his supplier. Motion by Alderman Steck, second by Alderman May to pay Slack Excavating $14,000 after the contract is signed for the prison sewer work. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT 399 CONTINUED AUGUST 16, 1988 Cliff also asked permission to change the completion time on the contract to read December lst. Slack agreed this gives him adequate time to complete the project. Motion by Alderman Sarff, second by Alderman Steck to change the completion time on the prison sewer contract with Slack Excavating to December lst. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT We are still retaining $9,000 of Slack's money on the dam project. There are two small items he has not repaired. One is the entrance to the old boat dock, and he needs to replace some bricks on a manhole. He will also furnish seed to reseed the entire property. I request that we pay Slack $8,000 and keep $1,000 until he completes these repairs. Motion by Alderman Sarff, second by Alderman Chapman that Slack Excavating be paid approximately $8,000 with a$1,000 retainer on the dam project until finished. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 0 AYES 0 NAYS 2 ABSENT ~ Cliff brought up the area at the North end of 16th Avenue = and Myrtle Street regarding the completion of the street m which is not finished. This has been brought to our a attention before, but the residents are wanting to get something done. Jim Malmgren said this street was not officially dedicated to the city. Motion by Alderman Kovachevich, second by Alderman Chapman to send the problem of the street at the North end of 16th Avenue and Myrtle to the Legal and Ordinance Committee. Voice vote, motion carried. COMMITTEE REPORTS. Legal and Ordinance. Paul Vonderhaar and Ruth Dove attended council representing the school district concerning rental of fire house #2. The city had indicated they were interested in renting the fire house for use as an alternative school. The Mayor received a list of 16 items that need to be changed at the fire house in order to meet the code requirements for an educational facility. The inspection was done by Phillips & Associates at the request of Mr. Vonderhaar. The fire house #2 would be used as an alternative school operated by the West Central Illinois Special Education Co-op. There would be approximately 17 students. This facility is currently housed in the FCRC building on East Pine Street which is too large for their needs. Mr. Vonderhaar would like to negotiate with the city as to how the needed corrections would be made to make this facility suitable for a school, and after that is determined, what kind of rent would be charged and what type of lease the city would be willing to give. Time is limited, since school is about to begin. The Mayor felt we could make some decision this evening, but the fine tuning would have to be worked out. Jim Malmgren felt the lease would be structured very much like the lease with other organizations we now have. Ruth Dove said she had the authority to negotiate the price per month of the facility. Jim said that if he knew the price per month of the lease and the term of the lease, that he would be 99% finished. Discussion followed. The Mayor declared a recess of council at 7:35 p.m. while Ruth Dove, Paul Vonderhaar, Jim Malmgren and the Mayor met in Jim's office. Council reconvened at 7:53 p.m. One of the biggest expenses on the list of 16 items is installing 4 Q~ CONTINUED AUGUST 16, 1988 a new women's restroom. Another large expense would be taking out the garage door. The Mayor said they had talked during the recess that the city could pick up the expense of the smaller items on the list, and the Co-op would put in the restroom. If this was the case, they could afford to give $375 per month on a 5 year lease. The utilities and taxes, if any, would be the Co-op's expense. Carpeting would also be taken care of by the Co-op. Motion by Alderman Steck, second by Alderman Sarff to accept a 5 year lease at $4,500 per year with the West Central Special Education Co-op, with the Co-op to take care of expenses to remodel the women's restroom, install carpeting, pay utilities and taxes, and with the City to have the expense of the other items on the list. Discussion. The Mayor said the city is not in the rental business, but this building has set empty for 7 years. Cliff said that he had no money budgeted for these repair items. He asked if the rent could be paid in advance per year, or monthly. Cliff felt if we were paid in advance, it would help take care of our repair expenses. Roll call. AYES: Aldermen May, Sarff, Steck, Zilly, Kovachevich. NAYS: Alderman Chapman. Motion carried. 5 AYES 1 NAY 2 ABSENT Jim Malmgren explained that this is not a formal or binding vote. That will come at the next council meeting. It is required by ordinance to have a 2/3 affirmative vote by council. Once a signed agreement is in the city's possession together with a check for the first year's rent, probably yet this month, we may need a special council meeting to make it in time for the school year. Community and Industrial Development. Council Action. None. Negotiations, Grievance & Personnel. Alderman Sarff stated it has been discovered that an error was made in the Police Department's wage scale in the amount of $500. base wage for the first three years of the scale. It is felt this was a typographical error somewhere along the line. The beginning salary should be the same as the beginning salary of the firemen. We need council approval to increase the base wage. There would be some back pay involved for two current patrolmen. It was an oversight on both parts during negotiations, but it is our responsibility to make it right. Motion by Alderman Sarff, second by Alderman Chapman to change the base wage of the first three years of a patrolmen's pay scale for the life of the contract. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Finance Committee. The committee had given permission for Ray McKinney to get some prices on trucks for the Water Plant. Ray reported on a few he had looked at. Art & Gene's had a used 1986 for $7,200; Coleman's had a 1985 for $6,692; and Lock's had a 1984 for $5,600. They also gave us some quotes on new trucks. Ray said there just aren't very many good used trucks. Discussion followed. Motion by Alderman Chapman, second by Alderman May to advertise for sealed bids for a used truck from either dealers or private individuals. Voice vote, motion carried. Cliff said he will set up specifications for year and price of truck. They hope to have bids back at the next council meeting. CONTINUED AUGUST 16, 1988 4 0 1 Motion by Alderman Kovachevich, second by Alderman Zilly to send four representatives to the Illinois Municipal ' League Conference on October 7- 10. Discussion. Pat Wright and Nancy Whites will be attending. If more than two aldermen wish to attend the conference, the names will be placed in a hat and two drawn out to determine who will attend. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Motion by Alderman Kovachevich, second by Alderman Sarff to approve the expense of $1,020. for Larry Dutton to hire a contractor from Peoria to remove the grit from the tanks at the Wastewater Treatment Plant. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Motion by Alderman Kovachevich, second by Alderman Zilly to approve the pay estimate of $6,037.87 and the change order of $669.30 increase for Hillyer Excavating for Project #4. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, 0 Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES ~ 0 NAYS 2 ABSENT ~ COMMUNICATIONS FROM MAYOR EDWARDS. The mayor said there = is about three weeks until the Fall Festival. He will m be meeting with staff in the morning to go over some things Q he would like to see done before then. To improve the Mayor's annual coffee, we will not be inviting people by invitation. This year, the coffee will be open to the whole community. They will be able to come to the Y.W.C.A. to meet people and register for a drawing. The Mayor would like to give away two $50. savings bonds. OLD BUSINESS ORDINANCE - AMENDING TITLE 3 CHAPTER 8 OF THE CANTON MUNICIPAL CODE RELATING TO HOURS OF SALE OF ALCOHOLIC LIQUORS. Second reading, read by title. Motion by Alderman Sarff, second by Alderman Chapman to place the ordinance on its passage. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Ordinance being #1204. ORDINANCE - AMENDING TITLE 8, CHAPTER 10, SECTION 1 OF THE CANTON MUNICIPAL CODE RELATING TO THE REQUIREMENT OF USING STANDARD, APPROVED WATER METERS. Second reading, read by title. Motion by Alderman Kovachevich, second by Alderman May to place the ordinance on its passage. Discussion. This is the ordinance that requires water customers to purchase their water meters from the city. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Ordinance being #1205. ORDINANCE - LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSES OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 1988 AND ENDING APRIL 30, 1989. Second reading, read by title. Motion by Alderman Kovachevich, second by Alderman Sarff to place the ordinance on its passage. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Ordinance being #1206. RESOLUTION - CONDITIONALLY DEDICATING A PORTION OF CITY OWNED REAL PROPERTY TO THE ERECTION AND MAINTENANCE OF A COMMUNITY MEMORIAL TO ALL VETERANS OF THE ARMED FORCES OF THE UNITED STATES OF AMERICA. Second reading, read by title. Motion by Alderman Zilly, second by Alderman May to adopt the resolution. Roll call. AYES: Aldermen Chapman, May, Sarff, Steck, Zilly, Kovachevich. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Resolution being #2039. 402 CONTINUED AUGUST 16, 1988 NEW BUSINESS ORDINANCE - AMENDING ORDINANCES NO. 1173 AND 1187. First reading, read by title. ORDINANCE - AMENDING ORDINANCE NO. 959 ENTITLED, "AN ORDINANCE INITIATING AND COOPERATIVELY DESIGNATING AN ENTERPRISE ZONE". First reading, read by title. Dave said the public hearing for the Enterprise Zone will be August 23, 1988 at 9:00 a.m. in the City Building. ORDINANCE - AMENDING CITY OF CANTON TAX INCREMENT AREA NO. 4-A & 4-B. First reading, read by title. Motion by Alderman Sarff, second by Alderman Steck to send this ordinance to the Legal & Ordinance Committee. Voice vote, motion carried. RESOLUTION - FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE, RESOLUTION OF INTENT. First reading, read by title. This is on the Federal Aid Urban Project. Cliff said this should be passed tonight. He said it will be sent into the Department of Transportation for them to approve the expenditure of the engineering fees. Motion by Alderman Steck, second by Alderman Chapman to adopt the resolution. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Sarff, May, Chapman. NAYS: None. Motion carried. 6 AYES 0 NAYS 2 ABSENT Resolution being #2040. ADJOURNMENT: Motion by Alderman Kovachevich, second by Alderman May to adjourn. Voice vote, motion carried. Council adjourned at 8:30 p.m. ' , - / . , ~ ~ (iU CITY CLERK ,n L~n i .(j[4 y~ C/ ~P~L/~ APPROVED: MAYOR