HomeMy WebLinkAbout02-08-2011 Clerical Minutes
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CLERICAL COMMITTEE
Tuesday February 8th, 2011- 6:30 p.m.
Historic Depot, 50 North 4th Avenue, Canton, Illinois
Aldermen in attendance: Dave Pickel, Jim Hartford, Gerald Ellis, Jorge Rivero, Larry
Sarff, Rick Reed, Eric Schenck, Craig West
Absent:
Staff in Attendance: City Clerk Diana Tucker, City Attorney Chrissie Peterson, City
Treasurer Aaron Anderson, City Administrator Jim Snider, Interim Fire Chief Ernie
Russell, Police Chief Dan Taylor, Public Works Director Clif O'Brien.
Others in the Audience: Dan Oaks
Video Services:, Joe Ginger Video Services.
Media in Attendance: Daily Ledger John Froehling,
Finance
Alderman Eric Schenck, Chairman
Bills.
City Administrator Jim Snider stated that the invoice for the auditors is on the bill list
and the management letter for the audit was received. The draft audit report will go to
the March finance committee for review.
Motion and second were made by Aldermen Sarff/Pickel to send the bills to Council for
consideration. The motion carried by voice vote, and was unanimous.
Treasurer's Report. City Treasurer Aaron Anderson reported the following:
City Treasurer Aaron Anderson reported the total available cash $2,362,500.27. The
total investments are $8,751,820.56. YTD general fund is $287,676. The total balance in
the ECCA revolving loan fund is $43,547.81.
Motion and second were made by Alderman Pickel/Sarff to send the Treasurer's report
to Council.
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The Finance Committee adjourned at 6:35 p.m.
legai & Ordinance
Alderman Dave Pickel, Chairman
Request for Extension of Firefi~htin~ A~reement with Aventine
Attorney Chrissie Peterson stated that previously extension was agreed upon. The
contract was extended until January 26, 2011. The extension request is expected to be
back next week and will be on the next council agenda.
Motion and second were made by Aldermen Sarff/Schenck to place the agreement on
next week's council agenda.
Technolo~v Policv
Attorney Peterson stated that the technology policy is a good balance of recognizing
that equipment, computers and internet access is for business purpose. Language is in
the contract that allows "wiggle room" for reasonable use of the city equipment for
personal use if it's not abused. Employees will sign the policy and it will be placed in the
personnel files.
Motion and second were made by Aldermen Sarff/Rivero to send the technology policy
to council for consideration.
Sexual Harassment Policv
Attorney Peterson explained that changes are placed as to who the reports for sexual
harassment are to be filed with. All employees will have training on the subject of
sexual harassment in April. An acknowledgment section will be signed by employees and
placed in the personnel file.
Motion and second were made by Aldermen Sarff/Rivero to send the sexual harassment
policy to council for consideration.
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Canton Harvest Inn Redevelopment Aareement
Attorney Peterson had the opportunity to discuss the agreement with attorneys working
with Cook. Slight language changes are in the document to show that the city is working
on selling the property but it's not yet sold. The Cook group was not comfortable with
giving up one parking space and options can be discussed where signs originally planned
to be placed in the parking area could be placed. A document with a resolution will be
prepared by the City Attorney.
Motion and second were made by Aldermen Sarff/Rlvero grant the City attorney to
finalize the agreement and bring to Council for consideration.
The legal and ordinance committee adjourned at 6:45 pm
Community & Industrial Development
Alderman Jorge Rivero, Chairman
The Community & Industrial Development committee adjourned at 6:46 p.m.
Negotiations, Grievance & Personne)
Alderman Larry Sarff, Chairman
The Negotiations, Grievance & Personnel Committee adjourned at 6:46 pm with no
need for an executive session.
Adjournment
The Clerical Committee meeting adjourned at 6:46 pm
Recor ' g Secretary,
Di cker
Deputy Clerk
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