HomeMy WebLinkAboutOrdinance #4457 - AUTHORIZING THE PURCHASE OF A NEW 2025 ELGIN BROOM BEAR STREET SWEEPER/REPURCHASE AGREEMENT/SALE OR TRADE-IN OF MUNICIPALLY OWNED EQUIPMENT STATE OF ILLINOIS).
) SS.
COUNTY OF FULTON)
CERTIFICATE
I, Andi Smith-Walters, certify that I am the duly elected City Clerk of
the CITY OF CANTON, FULTON COUNTY, ILLINOIS.
I further certify that on April 1. 2025. the City Council of such municipality
passed and approved Ordinance #4457 entitled:
AN ORDINANCE AUTHORIZING THE PURCHASE OF A NEW 2025 ELGIN BROOM BEAR
STREET SWEEPER; APPROVING AND AUTHORIZING REPURCHASE AGREEMENT; AND
AUTHORIZING THE SALE OR TRADE-IN OF MUNICIPALLY OWNED EQUIPMENT
The ordinance attached is a true and correct copy of the ordinance adopted by Canton
City Council.
DATED AT CANTON, ILLINOIS, THIS 1st DAY OF April, 2025
Seal
di Smith-Walters, City Clerk
City of Canton, Illinois
ORDINANCE NO. 4457
AN ORDINANCE AUTHORIZING THE PURCHASE OF A NEW 2025 ELGIN BROOM
BEAR STREET SWEEPER; APPROVING AND AUTHORIZING REPURCHASE
AGREEMENT; AND AUTHORIZING THE SALE OR TRADE-IN OF MUNICIPALLY
OWNED EQUIPMENT
WHEREAS,the City of Canton,Fulton County, Illinois ("City"), is a non-home rule unit
of government;
WHEREAS,the City is in need of a new street sweeper, to be used for public purposes,
particularly in the City's public works;
WHEREAS, the City has obtained a quote from Key Equipment & Supply Co., who
competitively bid the Street Sweeper (as defined below) through Sourcewell, a cooperative
purchasing provider;
WHEREAS, the City Council of the City of Canton has determined that it is necessary
and in the best interests of the City to purchase one(1)new 2025 Elgin Broom Bear street sweeper
and other options/accessories ("Backhoe") for the City of Canton, as described in "Exhibit A,"
from Key Equipment& Supply Co.;
WHEREAS,the City owns a 2016 Tymco (Model 600) (the"Old Street Sweeper")that is
no longer necessary or useful to the City;
WHEREAS, the City Council of the City of Canton has determined that it is necessary
and in the best interests of the City to sell or otherwise trade-in the Old Street Sweeper to Key
Equipment& Supply Co. for the amount of$50,000.00;
WHEREAS, the City Council of the City of Canton has further determined that it is
necessary and in the best interests of the City to enter into a repurchase agreement with Key
Equipment& Supply Co., as set forth in"Exhibit B";
WHEREAS, the City Treasurer has recommended financing the purchase of the Street
Sweeper through Ipava State Bank, in an amount not to exceed $325,000.00 at an interest rate of
4.002% (APR);
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY
COUNCIL OF THE CITY OF CANTON,FULTON COUNTY,ILLINOIS AS FOLLOWS:
1. The City of Canton hereby finds as fact the recitals set forth above and are incorporated
herein as though fully set forth;
2. The bid for the purchase of the Street Sweeper for $319,048.00, as described in "Exhibit
A,"plus necessary taxes,titles, and fees, is hereby APPROVED,which is inclusive of the
sale and/or trade-in of the Old Street Sweeper for an amount of$50,000.00;
3. The Mayor, or his designee, is hereby authorized to execute and deliver any and all
purchase agreements, purchase orders, or other documents necessary to purchase one (1)
Street Sweeper and sell or otherwise trade-in the Old Street Sweeper as described in
"Exhibit A";
4. The Mayor, or his designee, is hereby authorized to execute and deliver the repurchase
agreement (as attached hereto as "Exhibit B") and any other necessary documents in
relation thereto, including without limitation the maintenance agreement (which is
included as part of"Exhibit B");
5. The Mayor, or his designee, is hereby authorized to execute and deliver any and all loan-
agreements or other documents necessary to finance the accomplishment of the foregoing
through Ipava State Bank, provided the financing shall not exceed $325,000.00 at an
interest rate of 4.002% (APR);
6. This Ordinance shall be in full force and effective immediately upon its passage by the City
Council of the City of Canton and approval by the Mayor thereof.
PASSED AND APPROVED THIS 1 st day of April,2025.
AYES: Alderpersons Chamberlin, Grimm,Nelson, Lovell,Hale, Gossett, Ketcham,Lingenfelter
NAYS: None
ABSENT: None
APPR VEII:
ATTEST: / By:
Andrea . Smith-Walters, City Clerk Kent Mc6owqjPayor
K "EY
Lj�
EQUIPMENT
& SUPPLY CO.
Presents a Proposal Summary
of the
P
t1� 7
New Elgin Broom Bear Single Engine Street Sweeper with Dual Side Brooms
for
ti
City of Canton
520 West Locust St.
Canton, IL 61520
Dash Wilson: Street Supt.
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PRODUCT DESCRIPTION
• Conveyor squeegee,variable height,right side dumping,4.5 cubic yard hopper,with dual,hydraulically driven,trailing arm side brooms,
sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage.
STANDARD FEATURES
Broom side,46"steel vertical digger 4 or 5 segment,Hydraulic suspension
Broom side,Hydraulic floating suspension with adjustable reach,air deploy
Broom,main,34"diameter,60"wide prefab disposable
Broom Measurement Ruler
Chevron Belt loading system yy
Belt lift independent from main broom Sou rcewell °�
Belt conveyor flush out system
Belt Conveyor raise in reverse
Dirt shoes,spring assisted,heavy duty single row carbide steel(rubber isolated) Awarded Contract
Electric backup alarm
Hopper inspection door
Hopper,4.5 cu yd with window and skylight
Hopper up indicator and beep
Hopper,variable high dump;9'6",4.5 yard
Hose,hydrant fill,16'8"with coupling
Hydraulic oil level gauge w/external thermometer and in-cab level light
Hydraulic system,load sensing with selectable transmission driven PTO pump
Lights,automatic backup
Lights,combination tail/stop,separate amber signal
Lights,flood light,one per broom(3)
Manuals,operator,and parts
Mirrors,West Coast type with 8"convex inserts,one each side
Rear broom cover and anti-carryover wrap
Rear broom spray bar
Rear right hand flood light
Reflectors,set of 6
Sidebroom speed control,external to cab
Sweep resume/raise in reverse
Tactile controls for all sweep functions
Tool storage
Water fill,anti-siphon
Water level indicator in-cab
Water Pump,electric diaphragm
Water tank,molded polyethylene,360-gallon total nominal capacity
1 Year Parts and Labor Warranty
AM/FM/CD Radio
Left Hand Fender Mounted Mirror
Steel Bristles with Polyethylene Segments
Sweeper Painted Standard White
Chassis Painted Standard White
Red Logo
Sweeper-Operator Manual
Sweeper Parts Manual
ADDUIONAL INCLUDED FEATURES:
Electric switches to control water to Side&main brooms
Extended reach RH side broom
Sidebroom Tilt Option Right&Left-Hand Including Indicator
Full width front spray bar
Package B:LED Arrowstick
Midwest Autolube Sweeper Only
Amber mirror flashers
Package A:LED Stop/Tail/Turn Lights
Package D:(2)Rear High Mounted Oval Amber LED Flashers
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NK ff E%Yr
EQUIPMENT®
& SUPPLY CO.
Mounted on:
New 2025 Freightliner M2 106 single axle chassis
Cummins diesel engine
Allison Automatic transmission
Dual steering and controls
33k GVWR
One New Elgin Broom Bear mounted on Freightliner chassis $372,836.00
Less Sourcewell Discount: -$ (7,438.00)
Trade in allowance for 2016 Tymco 600 S/N 201605SNS63390BAH -$(50,000.00)
VI N:I HTMMAAN4G H744060
Freight, PDI and lifetime training $ 3,650.00
Total Invoice Amount: $ 319,048.00
*Price includes delivery, start-up and training by Key Equipment&Supply Company personnel. Price does not include FET,
sales and/or use taxes, or license&title fees.
Proposal date: January 27, 2025 Sourcewell
Proposal is valid through February 28, 2025
Awarded Contract
Sourcewell Contract#: 093021-ELG
This proposal becomes a contract for delivery and payment of the merchandise listed above when signed by the customer
or one of its officers.Stock Broom Bear subject to availability.
Customer Name PO#
By Date
City of Canton, IL Sourcewell Member#42214
Brad Franklin
Territory Manager
IKEY
EQUIPMENT'
Option 1• &SUPPLY CO.
Guaranteed Buyback amount after 60 months in service. $ 135,000.00
Buyback is guaranteed by Key Equipment&Supply Co. and is not tied to a new sweeper purchase.
Yes No
Option 2:
5-year annual maintenance contract for Elgin Sweeper.Add$4,000.00 per year.
Will be billed on a yearly basis. The city will be responsible for chassis maintenance&repairs.
Yes No
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KEY
INVOICE Invoice STL208544 HE INVOICE NUMBER MUST
EQUIPMENT Number CCOMPANY ALL REMITTANCES
ND CORRESPONDENCES
& SUPPLY C 0. Pot DASH WILSON 3/21/2025
NO
St.Louis:1-800-325-4323 Remit To SHIP TO
Kansas City:1-800-262-0149 P.O.Box 790379 3/21/2025
City of Canton
St.Louis,MO 63179 009200-01 520 WEST LOCUST STREET
SECONDARY CANTON IL 61520
KC01
Order Number: STL107299
I BILL DELIVERY
i
TO:
CITY OF CANTON IL B Franklin
I 520 WEST LOCUST STREET
CANTON,IL 61520
Terms
NET ON RECEIPT Days from
j ALL CLAIMS MUST BE MADE WITHIN 5 DAYS OF RECEIPT OF Invoice Date
MERCHANDISE
ANO LL RETURNS WITHOUT EN AUTHORIZATION.
RNS SUBJECT TO 20%RESTOCKING NG FEE Due By: 3/21/2025 Pay: 319048.00
Item Number Description Ordered B/O Shipped UOM Unit Price Ext.Price
706-01 New 2025 Elgin Broom Bear street sweeper 1.00 0.00 { 1.00 EACH $372,836.00 $372,836.00
706-01 Sourcewell Contract#093021-ELG discount 1.00 0.00 1.00 EACH ($7,438.00) ($7,438.00)
706-01 Less: Trade in allowance for 2016 Tymco model 600 1.00 0.00 1.00 EACH ($50,000.00) ($50,000.00)
706-01 Freight,PDI and lifetime Training 1.00 0.00 1.00 50.00 $3,650.00
K10218 Subtotal $319,048.0
Model: Broom Bear S/N:4MH12715 Discount $0.00.
Mounted on: Miscellaneous $0.0(
New 2025 Freightliner 4x2 single axle chassis Freight $o.o
GVWR: 33k Cummins Diesel/Allison automatic transmisison
VIN: 1 FVACXFE5SHVX3864 Tax $0.0
Miles: 746 Total $319,048.0
Per signed proposal dated: 2/5/25 Amount Paid $0.0
Amount Due $319,048.0
Less trade in allowance for:
2016 Tymco model 600
S/N: 201605SNS63390BAH
Mounted on:
2016 International 42 single axle chassis
VIN: IHTMMAAN4GH744060 GVWR: 33k
Miles:42,250 Aux Hours:2450
Effective July 1,2024 all credit card transactions totaling$1,500.00 or more will be charged a 3%Service Fee.
312112025 3:03:29 PM Page 1 of 1
LIMITED WARRANTY
ELGIN SWEEPER COMPANY warrants each new machine manufactured by it against defects in material and workmanship provided the
machine is used in a normal and reasonable manner.This warranty is extended only to the original user-purchaser for a period of twelve(12)
months from the date of delivery to the original user-purchaser.
ELGIN SWEEPER COMPANY will cause to be repaired or replaced,as the Company may elect,any part or part of such machine which
the Company's examination discloses to be defective in material or workmanship.
Repairs or replacements are to be made at the selling Elgin distributor's location or at other locations approved by ELGIN SWEEPER
COMPANY.
The ELGIN SWEEPER COMPANY warranty shall not apply to:
1. Major components or trade accessories such as,but not limited to,trucks,engines,tires or batteries that have a separate warranty by
the original manufacturer.
2. Normal adjustments and maintenance services.
3. Normal wear parts such as but not limited to,broom filters,broom wire,shoe runners and rubber deflectors.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ELGIN SWEEPER
COMPANY.
5. Repairs,modifications,or alterations without the consent of ELGIN SWEEPER COMPANY which,in the Company's sole
judgment,have adversely affected the machine's stability or reliability.
6. Items subjected to misuse,negligence,accident,or improper maintenance.
The use in the product of any part other than parts approved by ELGIN SWEEPER COMPANY may invalidate this warranty.
ELGIN SWEEPER COMPANY reserves the right to determine,in its sole discretion,if the use of non-approved parts operates
to invalidate the warranty.
Nothing contained in this warranty shall make ELGIN SWEEPER COMPANY liable for loss,injury,or damage of any kind to
any person or entity resulting from any defect or failure in the machine.
TO THE EXTENT LIMITED BY LAW,THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES,EXPRESS OR
IMPLIED,INCLUDING WITHOUT LIMITATION,ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE.
This warranty is also in lieu of all other obligations or liabilities on the part of ELGIN SWEEPER COMPANY,including but
not limited to,liability for incidental and consequential damages on the part of the Company or the seller.
ELGIN SWEEPER COMPANY makes no representation that the machine has the capacity to perform any functions other than
as contained in the Company's written literature,catalogs or specifications accompanying delivery of the machine.
No person or affiliated company representative is authorized to give any other warranties or to assume any other liability on
behalf of ELGIN SWEEPEAR COMPANY in connection with the sale,servicing or repair of any machine manufactured by
the Company.
ELGIN SWEEPER COMPANY reserves the right to make design changes or improvements in tis products without imposing
any obligation upon itself to change or improve previously manufactured products.
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