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Home My WebLink About12-07-2010 Council Meeting MinutesA regular meeting of the Canton City Council was held on December 7th, 2010 in the Council Chambers, The Donald E. Edwards Way -50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Alderman Larry Sarff, Rick Reed, Eric Schenck, Jim Hartford, Dave Pickel, Jorge Rivero and Gerald Ellis Aldermen absent: Alderman Craig West Staff in attendance: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, Interim Fire Chief Ernie Russell, Public Works Director Clif O'Brien, City Engineer Keith Plavec, Mark Rothert, ESDA Director Phil Fleming. Media in attendance: Daily Ledger- John Froehling, Democrat Stacey Creasy, Video Services by Joe Ginger Others in the audience: Craig White, MICA Senior Vice President- Mark Noffert, Account Executive Ryan Doyle with Arthur J Gallagher, Dan Oaks PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY PASTOR CRAIG WHITE ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x 1 Alderman Ellis x CONSENT AGENDA Minutes of Council meeting held November 16th, 2010 Minutes of Mechanical Committee meeting held November 23rd, 2010 Motion and second were made by Aldermen Hartford /Pickel to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Public Safety & Traffic — Alderman Jim Hartford, Chairman 1. None Streets and Garbage- Alderman Craig West, Chairman 1. None Lake, Buildings & Grounds — Alderman Rick Reed, Chairman 1. The update on the lake ordinances was distributed; Alderman Reed asked that this be under Alderman Pickel's agenda for the next meeting for further discussion. Public Works, Water & Sewer — Alderman Gerald Ellis, Chairman 1. Application for payment No 1 in the amount of $315,411.05 from R. A. Cullinan & Son for the 2010 MFT Program ($260,228.19/MFT & $55,182.86/TIF 2 Motion and second were made by Aldermen Ellis /Hartford to approve the application for payment no 1 in the amount of $315,411.05 from R.A. Cullinan & Son for the 2010 MFT program ($260,228.19/MFT $55,182.86 TIF) ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. 2. Application for payment No 23 in the amount of $57,177.68 from Reynolds, Inc. for the proposed radial collector well project -- -100% complete Motion and second were made by Aldermen Ellis/ Rivero to approve the application for payment no 23 in the amount of $57,177.68 from Reynolds Inc for the proposed radial collector well project from the bond funds. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. 3 3. Application for Payment No 4 in the amount of $102,727.80 from Leander Construction Inc for the WWTP Secondary Clarifiers 2,3 & 4 project. Motion and second were made by Aldermen Ellis /Picket to approve the application for payment no 4 in the amount of $102,727.80 from Leander Construction Inc for the WWTP Secondary Clarifiers 2, 3 and 4 project from the bond funds. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. 4. Application for Payment No 5 in the amount of $10,565.00 from Leander Construction Inc for WWTP Chlorination System Improvements project Motion and second were made by Aldermen Ellis /Hartford to approve the application for payment no 5 in the amount of $10,565.00 from Leander Construction Inc for WWTP Chlorination System Improvements project from the bond funds Keith Plavec reported the correct amount for this pay request is $10,656.00. Motion and second were made by Aldermen Ellis /Hartford to amend the motion and approve the application for payment no 5 in the amount of $10,656.00 from the bond funds. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x M Alderman Ellis x The Motion Carried. 5. Application for payment No 10 & final in the amount of $103,923.40 from Leander Construction Inc for WTP Lime Slaker & Accelator Rehab project. Motion and second were made by Aldermen Ellis /Rivero to approve the application for payment no 10 and final in the amount of $103,923.40 from Leander Construction Inc for WTP Lime Slaker & Accelator Rehab project from the bond funds. Keith Plavec reported the correct amount for the request is $104,229.53. Motion and second were made by Aldermen Ellis /Rivero to amend the motion for the payment no 10 and final in the amount of $104,229.53 from Leander Construction Inc for WTP Lime Slaker & Accelator Rehab project from the bond funds. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. 6. Application for payment No 1 & final in the amount of $13,900.00 from Jon Newburn Construction for Enterprise Drive Improvements project. Motion and second were made by Aldermen Ellis/ Hartford to approve the application for payment no 1 & final in the amount of $13,900.00 from Jon Newburn Construction for Enterprise Drive Improvements project from the industrial park TIF. ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X 5 Alderman Rivero X Alderman Ellis X The Motion Carried. 7. Application for payment No 5 in the amount of $182,229.18 from Otto Baum Inc. for 3rd Avenue Extension Contract B. Keith Plavec reported the split is 50/50 between TIF and EDA. Motion and second were made by Aldermen Ellis/ Pickel to approve the application for payment No 5 in the amount of $182,229.18 from Otto Baum Inc. for 3rd Avenue Extension Contract B. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. Structural Demolition No Bids were submitted on November 19, 2010 for: 440 E Cherry (TIF District) 46 South 17th(insuranceshould reimburse) The below companies submitted bids: Chuck Kinsel Leander Construction River City Demolition Accurate Site Demolition Specialist 71 The range for the bids was $10,000 - $18,900.00. The low bid was from Accurate Demolition out of Bloomington Illinois. References were received and all three responses were positive for Accurate Demolition. Motion and second were made by Aldermen Ellis / Sarff to approve the bid for the structural demolition from Accurate Site Demolition. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE- Appointment of Brent Wheeler to the Spoon River Partnership Board Motion and second were made by Aldermen Sarff /Reed to approve the appointment of Brent Wheeler to the Spoon River Partnership Board. Motion carried by voice vote and was unanimous. Leaf Program Clif O'Brien reported that the leaf program has ended for the year, however if anyone still has leaves that need picked up they should contact the City. Negotiations Police Contract Negotiations will take place on Thursday, December 9th at 5:30 pm at Attorney Bruce Beal's Office. This meeting will be held as an executive session meeting. Winter Parking Regulation 7 Parking ban on all public streets if the City receives 3 inches or more of snow for 12 hours after the snowfall. Christmas Walk Christmas Walk is this Friday from 5 -7 downtown Canton- sponsored by the Chamber of Commerce. Salvation Army The City participated in ringing of the bells at Hy -Vee on December 3, 2010. The City brought in $434.64. OLD BUSINESS: AN ORDINANCE AMENDING CHAPTER 22 (ALARM SYSTEMS) OF TITLE 3 (BUSINESS REGULATIONS) OF THE CANTON MUNICIPAL CODE (2ND READING) ORDINANCE # 2021 Motion and second were made by Aldermen Ellis /Hartford to approve the ordinance and place it upon its passage. This ordinance was on the books since 1993, and the ordinances required updates to change the location of the communication center, and required further updates to reflect the calls going through a secondary source. Residential alarm fees are required for the initial registrations and licensing, however no annual renewal fees are required. A renewal fee is required for commercial licenses. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. AN ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSE OF THE CITY OF CANTON ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2010 AND ENDING APRIL 30TH 2011(2NDREADING) ORDINANCE # 2022 Motion and second were made by Aldermen Schenck /Sarff to approve the ordinance and place it upon its passage. City Administrator Jim Snider reported: The City met the beginning of November to review the annual levy and tried to address the projected growth the county is anticipating due to improvements on property. A 2 %2% increase is being projected. City Administrator Jim Snider stated that he applied this to our extension this year 2009 and increased the levy amount by $47,581.00. The actuarial report was received from the department of insurance regarding the police and fire pensions. According to the reports the City is 94% funded with the police pension. The City is only 54% funded for the fire pension. City Administrator adjusted these figures reflecting the same dollar amount of an increase in $23,146.00 to the fire pension and reduced the police pension level accordingly by the same amount. City Administrator Jim Snider stated that this increase will not affect the actual rate for the City of Canton taxes. If a piece of property goes up due to improvements- this is where the amounts would be. Alderman Schenck stated that next year the City should consider a new approach and a raise in the taxes to maintain the streets. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. NEW BUSINESS: AN ORDINANCE APPROVING AND ADOPTING AN EXTENSION TO THE COMPLETION OF THE REDEVELOPMENT PLAN; PROJECTS; AREA AND OBLIGATION FOR TAX INCREMENT FINANCING (,IT READING) AN ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2010 -2011 FISCAL YEAR ($26,430,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2005) IT READING ORDINANCE # 2023 Motion and second were made by Aldermen Sarff /Schenck to suspend the rules and pass the ordinance on the first reading. E ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. Motion and second were made by Aldermen Sarff/Reed to approve the ordinance and place it upon its passage. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The Motion Carried. MICA Insurance Proposal City Administrator Jim Snider reported that the City has been in contract with the municipal league for years, and he was familiar with the MICA and requested a proposal. While in Kewanee he was able to see the cost effectiveness of the program. The renewal from the municipal league and MICA was received. The fixed annual proposal from MICA is in the amount of $452.772, whereas the fixed annual proposal from IMLRMA is in the amount of $508,670.00. If we would join MICA we would also save an additional $5,764.00 since we would not have to pay for our boiler and machinery 10 insurance that we have a separate policy with Traveler'q. MICA's proposal includes this coverage.) The MICA fixed annual proposal would save the City $61,662.00. The MICA proposal is for a term of 16 months extending out to May 2012 (to coincide with MICA's fiscal year.) The pro -rated premium for the period of December 31, 2010 -= May 1, 2011 is $164,529.00. The savings with MICA proposal vs. IMLRMA and Traveler's for the entire 16 month period through May 1, 2012 would be $68,611.00 The savings would probably be greater with an anticipated increase in the IMLRMA plan for 2012. Alderman Sarff stated that MICA has a few areas of concern. A few of those concerns pertain to: Premise medical payments Auto medical payments Under insured motorist Senior Vice President Mark Noffert reported that the premise medical payments would mean that no liability is assigned on behalf of the City. The MICA limit is higher than what the City currently has at $10,000.00. This is a per occurrence medical limit. MICA would pay $10,000.00 per person and $100,000.00 per occurrence. If negligence is found on behalf of the City —it would be considered a liability claim — totally separate from the premise medical. The auto medical is for the people in our cars. If negligence is assigned to the City- it would turn to liability limit. Un- Insured and Under Insured is at 20/40- this is the amount that the state requires. The local defense council for the City would be primarily Ancil and Glink, while the claims are run out of the Peoria office. Motion and second were made by Aldermen Schenck/ Ellis to approve the MICA Insurance proposal and approve payment in the amount of $164,529.00 for the prorated amount effective December 31,2010 ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x 11 Alderman Pickel x Alderman Rivero x Alderman Ellis x the Motion Carried. IMLRMA Fixed Insurance Proposal Resolution for ILMRMA Min /Max Insurance Proposal. ADJOURNMENT Motion and second were made by Alderman Hartford / Pickel to adjourn into executive session. The motion carried by voice vote and was unanimous. EXECUTIVE SESSION — TO DISCUSS POLICE, FIRE AND PUBLIC WORKS NEGOTIATIONS, PERSONNEL AND PENDING LITIGATION. APPROVED: Kevin R. Meade, Mayor Tucker City Clerk 12