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HomeMy WebLinkAbout11-23-2010 Mechanical Committee Minutes4 ~ i MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, November 23rd, 2010 Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton I161520 Aldermen in attendance: Aldermen Jim Hartford, Eric Schenck, Larry Sarff, Gerald Ellis, Dave Pickel, Craig West Aldermen absent: Rick Reed, Jorge Rivero Staff in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, Police Chief Dan Taylor, Interim Fire Chief Ernest Russell, Public Works Director Clif O'Brien, ESDA Director Phil Fleming Others in attendance: Keith Plavec, Joe Ginger Video Service, Dan Oaks, Gerald Foreman, Media in attendance: The Daily Ledger John Froehling, and Fulton County Democrat Mayor Meade called the meeting to order at 6:30 p.m. Public Participation ROBERT NAGY-not present for the participation. SALVATION ARMY- Ringing of the bells Friday December 3, 2010 the City will participate in the ringing of the bells at Hy-Vee. Mayor Meade passed around asign-up sheet for anyone interested in helping. i Public Safety & Traffic Alderman Jim Hartford, Chairman Police Report Chief Dan Taylor reported: ChieJ's Comments: • Officer Freehill/Officer Pollitt traffic stop-Chief Taylor reported a positive performance review for both Officer Freehill and Officer Pollitt during a traffic stop. This traffic stop resulted in an arrest of three individuals with unlawful possession of cannabis and intent to deliver. Over $400.00 was seized along with the vehicle and 11 grams of cannabis. • Eddie Eagle at Westview/Eastview-This program was implemented in 2010. Officer Lingenfelter has done a good job working with the students at the schools, and educating the kids about gun safety. • K-Mart National Safety Event---Officer Boggs and Officer Walker participated in the event. • K-9 Search at H.S. and Ingersoll Jr. High-This resulted in one arrest with the combined effort from the surrounding law enforcement officials. • Project Life Saver- Back in August Chief Taylor was approached by a resident of Canton (Kay Wild) regarding a project for: • Alzheimer's disease and Autism. This program uses a monitor to help track the person if they should wonder away. The cost of the program is approximately $8,000.00. Chief Taylor applied for a grant with the Department of Justice in September 2010, and it was awarded to the City to implement the program. This grant will provide the equipment needed to operate the program. The police department would be involved with the residents that participate in the program. A trainer fee ($450.00) would also be required. A donation was received from Red Oak Estates to help with some of the costs. Heritage Grand Inn has offered lodging free of charge for the training. Quincy Il is the closest community that has this program. The program in Quincy was implemented in 2006, and currently has 9 people enrolled in the program. Training for the Canton Police Department will begin after the beginning of the New Year. • Tobacco Compliance Check-all retailers were reported to be in compliance. • Training in spirituality, wellness and vitality in law enforcement issues took place within the department. The police department is considering a defined wellness program for the department. • Telecommunicator Jana Eveland resigned November 15~, 2010 to take a position with the County. The department is currently in the process of hiring for the position. The application date closed on November 22, 2010 and a review of the applicants will begin. • "Detective Report -During the month of October an arrest took place for obstructing justice and criminal trespass to residence in reference to a house fire at 46 South 17~ Avenue. An arrest also occurred to a man charged with arson during a trailer fire that occurred on January 23, 2010 on Spotser Lane. A Washington Illinois woman was also arrest for unlawful acquisition of a controlled substance at Wal-Mart pharmacy. Fire Report Interim Chief Russell reported: Chief Russell has consulted with City Administrator Jim Snider and they are currently updating the City Emergency plan, and will have this complete by January 1, 2011. As a part of the federal plan the City must be NIMS certified in order to obtain grants. The City would have an employee become the trainer to train the employees in-house. An exercise will be performed with various department head's to educate and train employees on what should be done in the event of an emergency. The Public Safety & Traffic Committee adjourned at 6:50 p.m. Streets & Garbage Alderman Craig West, Chairman Cemetery Road Improvement Mayor Meade stated that the Cemetery Board will bring information back to next month's committee meeting to begin discussion about improvement of the cemetery roads. Leaf Program Clif O'Brien stated that the City will continue to pickup leaves until the first snow fall. If anyone has leaves to pickup they are advised to contact the City. The Streets & Garbage Committee adjourned at 6:52 p.m. Lake, Buildings & Grounds Alderman Rick Reed, Chairman (absent) Alderman Craig West Canton Lake Ordinance discussion/review Alderman Craig West recommended holding this item over until the next meeting due to the absence of Alderman Reed. The Lake, Buildings & Grounds Committee adjourned at 6:53pm Public Works, Water & Sewer Alderman Gerald Ellis, Chairman Application for Payment No.1 in the amount of $315,411.05 from R.A. Cullinan & Son for the 2010 MFT Program ($260,228.19/MFT & $55,182.86/TIF) The TIF fund will be used to help pay for the project due to the fact that the city hall parking lot and the alley behind the American Grill was part of this project. The remainder of the items is all MFT expenses. Motion and second were made by Aldermen Ellis/Hartford to approve the application for payment no 1 in the amount of $315,411.05 from R.A. Cullinan and Son for the 2010 MFT Program with the amount divided as explained- and send to Council for consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 23 in the amount of $57,177.68 from Reynolds, Inc. for the Proposed Radial Collector Well project Keith Plavec reported that they are currently onsite working on the project. One last item is currently being completed. 1.25% retainage remains-This will be paid from the bond fund. Motion and second were made by Aldermen Ellis/West to approve the application for payment no 23 in the amount of $57,177.68 (bond fund) from Reynolds, Inc. for the proposed radial collector well project and send to Council for consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 4 in the amount of $102,727.80 from Leander Construction, Inc. for the WWTP Secondary Clarifiers 2, 3 & 4 project Keith Plavec reported: This is a project paid from the bond funds. Leander is currently working on project # 4. A meeting took place with Leander Construction regarding the time frame for completion of the project. Leander previously notified the City about a delay in material. This project is 31% complete and the other two projects would not begin until the Spring. Motion and second were made by Aldermen Ellis/Hartford to approve the application for payment no 4 in the amount of $102,727.80 from Leander Construction for the WWTP Secondary Clarifiers 2,3 and 4 project and send to Council for Consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 5 in the amount of $10,656.00 from Leander Construction, Inc. for WWTP Chlorination System Improvements project Keith Plavec reported: This is a project paid from the bond funds which are projects EPA mandated for disinfection. The final completion date is the middle of December. The Westside plant would not begin until the Spring. Motion and second were made by Aldermen Ellis/West to approve the application for payment no 5 in the amount of $10,656.00 from Leander Construction for the WWTP Chlorination System Improvements project and send to Council for consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 10 & Final in the amount of $103,923.40 from Leander Construction, Inc. for WTP Lime Slaker &Accelator Rehab project Keith Plavec reported: This project will be paid from the bond funds. $104.229.53 is the corrected amount-revised information was distributed tonight. This project had delays, and is approximately two months behind schedule, but is now 100% complete. Motion and second were made by Aldermen Ellis/ Hartford to consider the application for payment no 10 and final in the amount of $104,229.53 from Leander Construction for WTP Lime Slaker and Accelator Rehab project and send to Council for further consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 1 & Final in the amount of $13,900.00 from Jon Newburn Construction for Enterprise Drive Improvements project Keith Plavec reported the work was completed two weeks ago. The work has been inspected and is reported satisfactory. This project is Industrial Park TIF reimbursable. Motion and second were made by Aldermen Ellis/West to consider the application for payment no 1 and final in the amount of $13,900.00 from Jon Newburn Construction for Enterprise Drive Improvements project and send to Council for further consideration. The motion carried by voice vote and was unanimous. Application for Payment No. 5 in the amount of $182,229.18 from Otto Baum, Inc. for 3rd Avenue Extension Contract B Keith Plavec reported: Iron Hustler is currently onsite working. This amount is split between EDA and the City( 50/50%) Approximately $91,000.00 between EDA and the same amount for the city. Motion and second were made by Aldermen Ellis/Hartford to consider the application for payment no 5 in the amount of $182,229.18 from Otto Baum, for 3rd Avenue Extension Contract B and send to Council for further consideration. The motion carried by voice vote and was unanimous. Structural Demolition No.1-Bid Results Keith Plavec reported: South 17~ and East Cherry Street were included in the bids. The low bidder was Accurate Site from Bloomington Illinois in the amount of $10,000.00. The references were checked and all three reported positive comments. The City will want to continue to monitor the work performed. Aldermen Dave Pickel stated that even Accurate Site was the low bidder; he would like to see the work go to a local contractor. One project would be paid from the TIF and the other (South 17~) would seek reimbursement from the insurance. Aldermen West, and Hartford both agreed with Alderman Pickel. Alderman Schenck said $3600.00 difference between the low bidder and a local contractor is a large amount of money, and does not feel the city could justify using a higher bidder. Attorney Peterson stated that since this project is under $20,000.00, it is not a project that the City would be required to bid, however it is important that they pay prevailing wage. Motion and second were made by Aldermen Ellis/West send to Council with no recommendation The motion carried by voice vote and was unanimous. Public Works, Water and Sewer Committee adjourned at 7:20 pm ADJOURNMENT Motion and second were made by Alderman Hartford/Ellis to adjourn to executive session for the purpose of discussing police, fire, public works negotiations, personnel and pending litigation. The motion carried by voice vote and was unanimous. The Mechanical Committee adjourned at 7:21 pm ~____.~. ucker City Clerk