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Home My WebLink About09-21-2010 Council Meeting MinutesCity Council Meeting September 21, 2010 6:30 p.m. Canton Historic Depot Donald E. Edwards Way 50 N. Fourth Avenue, Canton, IL 61520 Aldermen in attendance: Craig West, Larry Sarff, Rick Reed, Eric Schenck, Jerry Ellis, Jorge Rivero, Dave Pickel, Jim Hartford Absent: None Staff in attendance: Tom Shubert, Dan Taylor, Chrissie Peterson, Aaron Anderson, Kevin Meade, Clif O'Brien, Jim Snider, Carol Kohler (filling in for City Clerk Diana Tucker) Media in attendance: John Froehling, Canton Daily Ledger Others in audience: Mark Rothert, Dan Oaks, Tony Plumer, Robert Moravek, Dick Grove, Dan Neptun, Jay Smith THE PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY JIM SNIDER, CITY ADMINISTRATOR ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x CONSENT AGENDA Minutes of Council meeting held September 7 2010 Minutes of Clerical Committee meeting held September 14th 2010 Motion and second was made by Alderman Sarff/West to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. BILLS Motion and second was made by Alderman Schenck/Sarff to accept and pay the bills as presented and be placed on file. The motion carried by voice vote and was unanimous. TREASURER'S REPORT Motion and second was made by Alderman Schenck/Sarff to accept the Treasurer's Report as presented and be placed on file. The motion carried by voice vote and was unanimous. Finance Alderman Eric Schenck, Chairman Bid Creek Sanitary Sewer Repair -Motion and second by Aldermen West/Sarff to make payment to Laverdiere Construction in the amount of $12,952.00 ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x Banner Dyke Road- Motion and second by Aldermen Schenck/Reed to make payment to Knox County Highway Department in the amount of $7,632.00. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x Banner Dyke Road- Motion and second by Aldermen Schenck/Sarff to make payment to R.A. Cullinan in the amount of $68,378.45 ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x Illinois Road Contractors- Motion and second by Aldermen Schenck/Reed to make payment to Illinois Road Contractors in the amount of $116,519.01. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x Revolving Loan Meeting - A meeting of this committee is set for Monday, September 27, 2010 at 4:00 p.m. Topic of discussion will be a loan to A-Z Risk Management, which is delinquent in their payments. Action will be held off until the committee has a chance to meet. Legal & Ordinance Alderman Dave Pickel, Chairman 49 South Main -Keith Plavec reported that the owners of the building are waiting to receive drawings from the architect. LiQUOr License for the Bloom Box - Class T Wine/Champagne Basket -Motion and second by Aldermen West/Sarff to grant the license. All Ayes, Motion carried. Community & Industrial Development Alderman .forge Rivero, Chairman Hotel/Motel Tax Request from the CHS Athletic Director- Mark Rothert presented a revised option involving putting together packets to provide to participants and spectators containing community information and coupons. Motion and second by Aldermen Sarff/Ellis to accept the option as amended. All Ayes, Motion carried. TIF Districts -Jim Snider reported that they met again with Steve Kline to tweak the boundaries of the proposed TIF districts. He will come back to next Tuesday's committee meeting with a refined map. Negotiations, Grievance, & Personnel Alderman Larry Sarff, Chairman Personnel Policy - No discussion. MAYOR'S COMMUNICATIONS Veteran's Memorial -Mayor Meade reminded everyone about the memorial being built by the Canton Park District at Lakeland Park. Bricks are available for the cost of $100. Anyone interested or seeking more information should contact the CPD office or Mr. Bob Ems. Appointment -Chad Mayall was proposed by the Mayor to fill a vacancy on the Revolving Loan Committee left by Greg Lardi. Motion and second by Aldermen Sarff/Reed to appoint Mayall. All Ayes, Motion carried. OATH OF OFFICE -Mayor Meade administered the Oath of Office to Thomas E. Shubert, who was named Interim Fire Chief. Food Pantry Jam -Mayor Meade reminded the public of the Food Pantry Jam to be held this Wednesday, September 22, 2010. Dave Scott returns to be a part of this annual fundraiser. Ice Cream Social - An Ice Cream Social will be held on Friday, September 24`" from 1:30 - 3:00 p.m. to dedicate the murals painted by Scott and Tracy Snowman. Ice cream will be provided by Katy and Tory's, and in case of inclement weather, the event will be held inside 61 East Side Square, which is the Rebuilding Downtown building. OLD BUSINESS: None. NEW BUSINESS: Proposal from Phillips, Salmi, & Associates - The City is required to conduct a single audit due to the fact that it received over $500,000.00 in grant funds. This presents the need for additional auditing services. The auditors presented costs for these services (in the range of $4800 to $6800) as well as costs for additional training of staff as needed. Motion and second by Aldermen Sarff/Hartford to accept additional services. All Ayes, Motion carried. Request for shoulder improvement at Industrial Park -Keith Plavec quoted approximately $15,000 to repair with 7" concrete aggregate. Maneuvering the corner depends on traffic and the location of other trucks parked there at the time. This could be paid out of the Industrial Park TIF. Motion and second by Aldermen Sarff/Hartford to go out for bids for this project. All Ayes, Motion carried. RESOLUTION -Designating an Americans with Disabilities Act Coordinator and Grievance Procedure. Motion and second by Aldermen Sarff/West to appoint Clif O'Brien to this position and accept the proposed procedure. All Ayes, Motion carried. #3937 RESOLUTION -Authorizing Removal of a Certain Building at 46 S. 17tH Avenue -Motion and second by Aldermen Ellis/Pickel to continue with this procedure. All Ayes, Motion carried. Attorney Peterson expressed her thanks to the Police Department for communicating with the bank that owns this property. The bank may take the responsibility of demolishing the house themselves. #3938 RESOLUTION -Authorizing an Application to the Circuit Court for Demolition and Removal of the Structure at 440 E. Cherry- Motion and second by Aldermen Reed/Hartford to proceed with this action. All Ayes, Motion carried. This property is located in a TIF district. Alderman Sarff asked if the names of the owners or bank that holds the property is a matter of public record. Since they are, Mayor Meade stated that the names can be provided as we move forward with the cleanup of more properties. # 3939 ADJOURNMENT Motion and second was made by Aldermen Pickel/Rivero to close the public meeting and move to Executive Session for the purpose of discussing Police and Public Works Negotiations and Personnel. All Ayes, Motion carried. The meeting was adjourned at 6:53 p.m. Recording Secretary, Carol Kohler