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HomeMy WebLinkAbout09-14-2010 Clerical Committee Meeting~® ~T®~~~ 4t~ cC~~~®~ ~]~ ~~~~® ~onalcl E. ]E~flwarcfls Way, Canton 816152® Se~tegn~e~ 14~ 2®1® 6:50 pm Aldermen in attendance -Rick Reed, Larry Sarff, Jorge Rivero, Jerry Ellis, Jim Hartford, Dave Pickel. Aldermen absent- Eric Schenck Staff in attendance: Chief Dan Taylor, City Attorney Chrissie Peterson, City Treasurer Aaron Anderson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, ESDA Director Phil Fleming, City Engineer Keith Plavec In the audience: Dan Oaks, Marilyn Ford, and Jeff Stanley Media in attendance- Daily Ledger Larry Eskridge, Video Services Joe Ginger FINANCE ALDERMAN ERIC SCHENCK, CHAIRMAN BILLS Motion and second was made by Aldermen Sarff/Rivero to send the bills to Council for consideration. The motion carried by voice vote and was unanimous. TREASURER'S REPORT City Treasurer Aaron Anderson gave a general overview of the Treasurer's report and explained the various funds outlined in the report. The total cash in all City funds is 2.4 million dollars. Attorney Peterson stated that a request was made with the revolving loan committee to discuss the overdue loan. Motion and second was made by Aldermen Rivero/Sarff to send the Treasurer's report to Council for consideration. The motion carried by voice vote and was unanimous. Laverdiere Construction- Bie Creek Sanitary Sewer Repair Clif O'Brien stated that a few months ago a sewer failure took place at Big Creek. The City received a bill from Laverdiere Construction in the amount of $12,950.00. This will be paid from the water and sewer fund. Motion and second was made by Aldermen Sarff/Rivero to approve Laverdiere Construction for the Big Creek Sanitary Sewer Repair payment, and send to Council for consideration. The motion carried by voice vote and was unanimous. LOCIS Software Permits/License Software City Clerk Diana Tucker explained that LOCIS provides a module that provides capability of tracking, generating license, and generating reports for all City licenses. Currently this is being managed and tracked on an excel spreadsheet. After discussion it was decided to postpone action on this item and to provide further information to the next finance committee. Motion and second was made by Aldermen Sarff/Picket to postpone action until the next finance committee. The motion carried. Knox County Banner Dyke Road City Engineer Keith Plavec explained that these items are regarding the repair at Banner Dyke Road. Discussion took place regarding the work being performed. Keith explained that the original amount was $14,993.91. The actual invoice amount is $7,632.00. Keith recommends that this be paid from the bond funds. Motion and second by Aldermen Sarff/ Pickel to approve the payment of the bill in the amount of $7,632.00 from the bond fund and send to Council for consideration. The motion carried by voice vote and was unanimous. R.A. Cullinan for Banner Dyke Road City Engineer Keith Plavec explained that the estimate was $61,750.72. The bid amount was $77,630.00. The actual work was $68,378.45, which Keith would like to ask for approval to pay from the water and sewer bonding dollars. Motion and second was made by Aldermen Sarff/Rivero to approve the bill in the amount of $68,378.45 be paid from the water and sewer bond and send to Council for consideration. The motion carried. Illinois Road Contractors Keith Plavec explained that an invoice in the amount of $116,519.01 was received for work performed. The actual bid amount was $132,000.00 (approx) this will be paid from the bonding dollars. Motion and second was made by Aldermen Sarff/Pickel to place this on the agenda for the Council Committee for consideration. The motion carried. Proposal from Phillips and Salami and Assoc City Administrator 1im Snider stated that he received a proposal from our auditors. The City will have to go to a single audit due to all of the Grant activity the City is involved with. This will raise the amount of work the auditors will need to perform. A cost of $6400.00 is anticipated. This will be on next week's Council agenda (New Business) Finance Committee adjourned at 7:50 p.m. LEGAL AND ORDINANCE ALDERMAN DAVE PICKEL, CHAIRMAN ADA Publication Requirements Attorney Peterson explained that a change to the ADA law took effect and requires the City to designate an ADA coordinator. Clif O'Brien has volunteered to be the City's ADA coordinator. A grievance procedure/policy will be placed on the City's website. Motion and second was made by Alderman Sarff/Rivero to send to Council for consideration. The motion carried by voice vote and was unanimous. Consider, Discuss vote to authorize demolition action on 440 Cherrv Street Keith Plavec explained that he met with the code enforcement officer about property that needs reviewed for improvement. The 440 Cherry Street property was an area determined as top priority for needing demolition. This property is in the TIF district- which causes some difference in the funding. Motion and second was made by Aldermen Sarff/Rivero to authorize action to draft a resolution to come to Council for consideration. The motion carried by voice vote and was unanimous. Update to Ordinance reeardine residential/business alarm system. Attorney Peterson stated that the City has an ordinance that relates to alarm fees in the City of Canton, and a fee is charged for false alarms. This ordinance requires a license. Chrissie will work on language revision of the ordinance. 49 South Main Update Sam Puleo stated he tried to get in contact with various architects, and they contacted Thomas Stein and Associates from Peoria to perform the work. Next week he will have information on plans that can be submitted to the Council. The projected completion date cannot be determined at this time. It is essential to have the drawing first. This will be brought back to Council next week for further discussion. Consider. Discuss, Vote to authorize demolition action on 46 S 17tH Keith Plavec explained that this is area is a tri-level house needing demolition due to a previous fire on July 14th. The bank has been contacted (Chase) and the City can't get a response. $5,000.00 is in the demolition budget for the year. Once the house is demolished, the City can place a lien. Motion and second was made by Alderman Sarff/Rivero to direct staff to bring a resolution for demolition to Council for consideration. The motion carried b voice vote and was unanimous. Humane Society Aereement City Administrator Jim Snider stated he is waiting on information from the County and further information will be brought back next month. The legal and ordinance committee adjourned at 8:20 p.m. COMMUNITY & INDUSTRIAL ALDERMAN JORGE RIVERO, CHAIRMAN UPDATE FROM MARK ROTHERT Economic Development Update Downtown/Former IH Site: Scrapbook Dreams, Dave Lewis Studio and Fuller's Jewelry are remaining projects we are pushing to begin their projects. They should be signing with contractors this month to get started. Main Street meeting on 8/26 to discuss downtown issues Special Events/Tourism: Please see attached Tourism Report from Dana Smith Business Attraction and Support: The SRPED is working with the following business development opportunities. Please call me if you would like to talk privately about any of these: • Met with a Fulton County based printing company looking to relocate to Canton. • Met with Todd and Jerry Jarnigan who are in the process of purchasing the former Four Seasons bowling alley to relocate their business, Basement Dewatering. They will renovate the bowling alley to fit in two additional office spaces. I have supplied them with information pertaining to low interest loans they could access to help in their remodel. • Sent available property information to retail brokerage firm out of Chicago who has an apparel store client possibly looking to expand to Canton. • Sent information to entrepreneur looking to buy a downtown building for craft shop. • Doing research on possibilities of FutureGen 2.0 carbon storage coming to Canton/Fulton County. The FutureGen project that once planned to build a $1+ Billion zero-emission power plant in Mattoon, IL recently changed plans and US Dept. of Energy changed the scope of FutureGen to have a mothballed Ameren plant in Meredosia, IL be retrofitted and the carbon piped to Mattoon for storage. Mattoon officials however have balked at the change in plans and have opted out of the FutureGen project. Sen. Durbin is asking the US. Dept. of Energy to find another Illinois location that would want to store the carbon emissions underground. The impact would mean around hundreds of construction jobs and 75 permanent jobs for the site that gets the storage facility. Also included with this storage site are plans for the US Dept. of Energy to build an training facility to train workers for future clean coal plants. • Emily Shoenfelder, our new Peace Corps Fellow intern started September 1, 2010 and will be working with some of the smaller communities in Fulton County on economic and community development projects. • I have been assisting the City and its TIF consultant to get names and addresses of local residents in proposed TIF areas for a notice mailer that will go out about public meetings. • I have been working on the Peabody residential project with city staff and Peabody personnel to engage area developers and builders. Grant Work: • The City of Canton was notified that it will receive $286,000 in state funds for housing rehabilitation. This is in addition to the $501,000 awarded by the Illinois Housing Development Authority. I helped in applying for these funds. • Submitted ITEP grant for application later this year/coordinating with MSI and Teska • Performed grant administration and reporting for DCEO, USDA, and Hotel/Motel tax grants. Other: • From 8/15/10-8/18/10, I was in Bay County, Florida as part of an Economic Assessment and Evaluation Team, a subgroup of the Economic Solutions Team for the National Incident Command for the Deepwater Horizon Oil Spill. Our team was to help local community leaders deal with the impact that the Deepwater Horizon Oil Spill has had on their community and economy. I was one of three practitioners joining a cadre of various federal agency representatives also deployed to the Gulf area to help assess and evaluate conditions for economic recovery. Our team met with various leaders from the business community and government to ascertain what were the obstacles and issues affecting their region because of the oil spill. We then applied our collective knowledge of federal programs and economic development strategies that could assist in their local efforts. I will continue to serve and aid in a technical advisory capacity (via email) until a final report of strategies is released to Bay County in mid September, 2010. This collaborative effort of economic development practitioners, representatives from federal agencies and local communities impacted by the oil spill will have been replicated in 20 other communities in Florida, Alabama, Mississippi, and Louisiana by mid September 2010. • Hosted 12 WIU Peace Corps Fellows in Canton as part of their field trip in a class they are taking in small community development. Their instructor, Dr. John Gruidl, sees Canton as a good model for how economic and community development should be done in a small community. • Worked on a project that has potential for affordable housing development in Canton. Marketing Update General Marketing • Met with Cheryl Sloan and Lelonie Luft from the Peoria Area Convention and Visitor's Bureau, and offered them a tour of the downtown and Canton area. Discussed Canton as a day trip/destination for visitors to Peoria. • Attended the Joint Fulton County Tourism Committee meeting in Lewistown and reported on Canton events and renovations. • Presented Canton's 30-minute commercial at the monthly meeting of the Central Illinois Rural Coalition on Development, and spoke on the topic of marketing small communities. • Met with Angie Benson from WAAG FM 95 to discuss radio opportunities for promoting Canton. • Will attend the "Get Motivated" seminar in Peoria on August 31. Canton Main Street • Was a guest on the WBYS Morning show to promote the final Sidewalk Sales & Open Air Markets, as well as Scenic Drive. • Coordinated the Sidewalk Sale & Open Air Market on August 14. • Attended plaque presentations for Di's Bridal, Official Time Out, Crawford's Home Furnishings, One East Boutique, Lee Rose and Progressive Vision Center. • Hosted the Main Street Coffee at Crawford's on August 10. • Attended Canton Main Street Board meeting on Thursday, August 26. WMBD Marketing Campaign • Met with Beau Pillet on August 6, and again on August 9 to revise first draft of the 30- minute infomercial. • Selected September 28 as possible date for the award celebration/premiere party of the 30-minute infomercial.. • Maintained contact with WMBD to monitor the progress of the commercial. Scenic Drive • Attended the monthly meeting of the Spoon River Scenic Drive Association in Smithfield. • Monitored vendor registration response. • Called Mike Elam to discuss the cost of security. • Placed ads to attract potential vendors. Alderman Schenk asked for direction on use of the Hotel/Motel Tax fund, and how to best use the fund to benefit the City for areas including tourism. Byway Update Mark Rothert explained that the Dixon Mounds staff offered to build a display that would cost approximately $500.00 and could possibly come from the Hotel/Motel tax fund. Trac Equipment TIF Fundine This will come back to the next committee meeting for discussion Hotel/Motel Tax reauest from the CHS Athletic Director Mark Rothert explained that a request was submitted from the athletic director for a Thanksgiving basketball tournament. The tournament was expanded from three days to five days. The overall cost for the tournament is approximately $13,000.00. The athletic director is asking for $1,000.00 to help offset the cost. Mark's board voted to recommend this tournament as an attempt to bring more people into the community. Alderman Schenck questioned the benefit of having the sporting events and the possibility of trying to promote and encourage visiting Canton during their stay. Having a map of area restaurants and businesses to distribute during the sporting events could help promote business in Canton. Motion and second was made by Aldermen Sarff/Pickel to send to Council for consideration, but would like to have an incentive from Mark's group to provide during the tournament. The motion carried. TIF Districts City Administrator Jim Snider distributed an email with his recommendations regarding the TIF district. Discussion took place regarding the various areas. Alderman Schenck stated that he believes that the City should wait until they have a developer in place for the Pea Body Property, but is in agreement on the Route 9/Chestnut Street TIF. Alderman Schenck believes the IH TIF is a top priority in the implementation phase. Steve Kline explained the importance of staying on track for the TIF and to have this done before the end of the year. This will be an agenda item for discussion at next week) Request from Lee Puleo for industrial Park City Engineer Keith Plavec explained that a concern exists about not having a hard surface for trucks to use. Keith is in the process of obtaining a quote to make the roadway wider to accommodate the trucks. An approximate estimate is $8,500.00 to construct a lane, but Keith will have an estimate to bring back. This will be an agenda item for next week. Lee Puleo stated he opened the business in 1984, and at that time the standard size of the trucks have increased and the roadway no longer accommodates the sizes of the trucks and trailers. The roadway was initially built very narrow, but this is an issue that needs to be corrected. Motion and second was made by Aldermen Sarff/Pickel to have this on the agenda for next week. (Council) The motion carried Adjourned at 7:35 pm The Community and Industrial committee adjourned at 7:20 p.m. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN LARRY SARFF, CHAIRMAN Revised Personnel Policy City Administrator Jim Snider explained that the Personnel Policy needs to be updated and he will contact Attorney Beal, and will bring more information back. Motion and second was made by Aldermen Sarff/Rivero to direct staff to proceed in updating the personnel policy and bring back information for consideration. The motion carried. Adjournment The meeting adjourned to go into executive session to discuss personnel, police/public works negotiations. The Clerical Committee Adjourned at 8:25 pm City Dian