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HomeMy WebLinkAbout08-10-2010 Clerical Committee Meeting~® ~T®>r~ll~ 4t~ ~~~~®~ ~~ ~~~~® ~or~ald ]E. Edwards Way, Canton )(16ll52® Anaganst 1®ah, 2®1® Aldermen in attendance -Rick Reed, Craig West, Larry Sarff, Jorge Rivero, Jerry Ellis, Jim Hartford, Dave Pickel. Aldermen absent- Eric Schenck Staff in attendance: Chief Dan Taylor, City Attorney Chrissie Peterson, City Treasurer Aaron Anderson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, ESDA Director Phil Fleming, City Engineer Keith Plavec In the audience: Dan Oaks, Marilyn Ford, and Jeff Stanley Media in attendance- Daily Ledger Larry Eskridge, Video Services Joe Ginger f/NANCE ALDERMAN ERIC SCHENCK, CHAIRMAN 1. BILLS * (List Will be available Monday, August Stn) City Administrator Jim Snider stated that the first payment to the new auditing firm was made during this month's bill list. Motion and second was made by Aldermen Rivero/Pickel to send the bills to Council for consideration. The motion carried by voice vote and was unanimous. 2. TREASURER'S REPORT City Treasurer Aaron Anderson reported the total cash was 1.9 million. The general fund had a net increase in the amount of $42,500.00. The water and sewer fund had a net increase of $95,000.00. Total investments citywide total $11.7 million that includes the bond investments at this time. We should have a large property tax payment in September. City Treasurer Aaron Anderson stated that we are under where we should be in revenues at this time by 2%- BUT this should even out when we receive our next property tax payment. Motion and second was made by Aldermen Picket/Rivero to send the Treasurer's report to Council for consideration. The motion carried by voice vote and was unanimous. 3. REVOLVING LOAN FUND UPDATE City Treasurer Aaron Anderson reported: As of today, the cash balance in the revolving loan fund is $55,305.39. This does not include the loan to Fuller's jewelry, which was recently approved by Council. Currently the city has two outstanding loans within the fund. The two borrowers are Katy and Tory's Place and A-Z Risk Management & Consulting Inc. Per the loan agreements, Katy and Tory's pays $230.77 per month and A-A Risk Management & Consulting pays $3409.22 quarterly. A-Z Risk Management Consulting is past due for 3 quarterly payments. This loan has been a problem in the past, with several collection complaints being drafted. Attorney Peterson stated she can bring back a copy of the collection action for review at next week's meeting and Council could give permission to the City Attorney to file the complaint. 4. PAYMENT NO. 10 AND FINAL FOR 61 E. SIDE SQUARE PROJECT City Administrator Keith Plavec stated this is the final payment, and they recommend paying the request. Motion and second was made by Aldermen Picket/Rivero to send the request for payment # 10 and final for 61 East Side Square project to Council for consideration. The motion carried by voice vote and was unanimous. 5. CITY HALL GENERATOR WALL City Engineer Keith Plavec reported that he is requesting permission to receive bids for a wall to be placed around the generator at the City Building. Keith further explained that bids were received approximately 6 months ago, but he would recommend getting new bids and evaluating the information received. Alderman Rivero stated he does not support the idea of receiving bids due to the economic conditions we currently face. Motion and second by Aldermen Sarff/ Picket to receive bids. The motion carried by voice vote and was unanimous. 6. BID RESULTS OF 2010 MFT MAINTENANCE PROGRAM Keith Plavec reported the City received two bids--- R.A. Cullinan was the low bidder. Motion and second was made by Aldermen Sarff/Picket to send the bid from R. A. Cullinan in the amount of $270,910.86 to Council for consideration. Keith Plavec explained that he was very happy with the low bid, and the amount of the bid leaves approximately $100,000.00 that could be used for another street project . The motion carried by voice vote and was unanimous. 7. MAPLE STREET EXTENSION FROM 2ND AVE. TO 3RD AVE. Keith Plavec asked if the Council would like to move forward and not to rebid the project. The estimated contract cost is $620,000.00. This would be a split cost and the City would be responsible for a portion from the TIF account. If the City doesn't do anything, the grant dollars would not be available. MOTION and second was made by Aldermen Sarff/Rivero to send to Council for consideration and receive additional information. 8. 2ND AND OLIVE STORM MANHOLE AND SANITARY SEWER REPAIR Keith Plavec reported that during the manhole investigation a problem was discovered and suggests the manhole be replaced and the City repair the sanitary sewer. Keith would like to seek bids for the project. Motion and second was made by Aldermen Sarff/Picket to receive bids for the project and send to Council for consideration. The motion carried by voice vote and was unanimous. 9. LINCOLN SCHOOL DRAINAGE ISSUE Keith Plavec reported that a complaint was received regarding a drainage issue at Lincoln School. The work to repair the drainage would be done in house rather than going out for bids. No further action is required. 10. BILLS FOR ASPHALT SALES COMPANY FOR BANNER DYKE ROAD Keith Plavec reported that this is for the oil that was injected into banner dyke road. The total was $71,498.21 from bond funds. A savings of approximately 50-$60,000.00 took place on this project. Motion and second was made by Aldermen Sarff/Rivero to send to Council for consideration. The motion carried by voice vote and was unanimous. 11. GREENWOOD CEMETARY BUDGET City Administrator Jim Snider reported that $10,000.00 was sent to the cemetery for a mower. Approximately $43,400.00 is left in the budget and the cemetery is requesting the remainder of the funds. City Administrator can bring more information back to Council next week. Motion and second was made by Aldermen Sarff/ Pickel to give the cemetery the remainder of the funds budgeted, but would like to see additional information from City Administrator Jim Snider 12. PROPOSAL FOR HEALTH CARE ACTUARIAL STUDY City Administrator Jim Snider stated a proposal was received from Maracon LLC. This is an actuarial study that must be performed on our self insured system. This is a federal audit requirement. Motion and second was made by Aldermen Sarff/Rivero to send to Council for consideration. City Administrator Jim Snider stated that the IML conference is at the end of September and is a budgeted expense. If any Aldermen would be interested in attending they are asked to notify Jim Snider. Teska would like to schedule a kickoff meeting and further information will be presented. Steve Kline with Jacob & Associates will give a report next week at the Council meeting. City Administrator Jim Snider stated that a proposal was presented regarding the new TIF districts. A public meeting will be held September 14`h, 2010. A considerable amount of work will be involved, and further discussion will take place to talk about the TIF. This TIF is a tool to help communities grow, and this is a great opportunity to use these tools during the development with the Cook properties. Finance Committee adjourned at 8:10 p.m. LEGAL AND ORDINANCE ALDERMAN DAVE PICKEL, CHAIRMAN 1. A RESOLUTION IN SUPPORT OF THE CERTIFICATION STATEMENT FOR THE CITY OF CANTON'S APPLICATION FOR STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCE'S BOAT ACCESS AREA DEVELOPMENT GRANT PROGRAM/ CERTIFICATION STATEMENT Alderman Reed stated this is to apply for the grant for the Canton Lake, and they require certification. Motion and second was made by Alderman Sarff/Rivero to send to Council for consideration. The motion carried by voice vote and was unanimous. 2. REQUEST FOR MARILYN ANDERSON FOR USE OF CITY PARKING LOT Marilyn Anderson stated this is a game called Bago. Liquor will not be sold outside, but customers may have open alcohol in the area. The date is August 29, 2010- and will run from 2:00 p.m. until 11:00 p.m. Marilyn is only asking permission to use the City lot. Attorney Peterson stated that the area will be roped off, and customers may not take alcohol outside the area. A certificate of insurance will be provided to the City. Motion and second was made by Aldermen Sarff/Rivero to send to Council for consideration with the closing time at 11:00 p.m. The motion carried by voice vote and was unanimous. 3. JEFF STANLEY OF TRIAD SIGNS SEEKS COUNCIL APPROVAL TO CONTINUE TO ADVERTISE BUSINESSES (VIA PORTABLE SIGNS ON HIS FENCE) ON HIS PROPERTY (BEHIND HARDEES) THAT ARE NOT LOCATED ON THE PREMISES. Jeff Stanley reported that he purchased the business about four months ago. Jeff stated he would like to continue the advertising with the signs, but clean up the appearance of the area. Further discussion took place regarding the existing ordinance, and why the ordinance was previously adopted. Alderman Sarff stated he would be more comfortable to allow the advertising, but reconsider the issue if ownership should change. Motion and second was made by Aldermen Sarff/ Rivero to direct the City Attorney to prepare an off premise sign permit. The motion carried by voice vote and was unanimous. Update on 49 South Main Keith Plavec reported that the building has plastic covering the back, and a letter was prepared by the inspector of the City of Building revoking the permit, until the come forward with a drawing and information to be reviewed. The legal and ordinance committee adjourned at 6:46 p.m. COMMUNITY & INDUSTRIAL ALDERMAN JORGE RIVERO, CHAIRMAN 1. UPDATE FROM MARK ROTHERT Economic Development Update Downtown/Former IH Site: • Scrapbook Dreams, Dave Lewis Studio and Fuller's Jewelry are remaining projects we are pushing to begin their projects. • Meeting with EDA over EDA grant for infrastructure at IH site. • Main Street meeting on 7/22 to discuss downtown issues • Cook Open House on August 5, 2010 6-8pm attended by hundreds of people. • Meetings about TIF District with staff and city council members Special Events/Tourism: • Fourth Open Air Market on August 14, 2010 • Working with WMBD on 30 minute infomercial about Canton • Byway update Business Attraction and Support: The SRPED is working with the following business development opportunities. Please call me if you would like to talk privately about any of these: • Loaned out revolving loan funds to Bloom Box, a new flower and primitives shop on White Court. • Working with six different local and national chain retailers and service providers to expand in Canton. • Working on affordable housing development project with Chicago based company • American Grille is now open and looks great. • Liquor Commission approved a class A liquor license to the new owners of the former Outskirts Bar and Grille, it will now be called Generations and is owned by a gentleman from Pekin. Grant Work: • Researching ITEP grant for application later this year/coordinating with MSI and Teska • Performed grant administration and reporting for DCEO, USDA, and Hotel/Motel tax grants. Other: • Attended Illinois Development Council Conference in July Tourism/Marketine Update Canton Main Street • Attended Main Street Coffee at Crawford's on June 8. Keith Plavek, from Maurer-Stutz, presented the proposed redesign of traffic patterns for the downtown. • Attended City Council meeting with other Main Street members to encourage the city to approve funding to allow Teska & Associates to develop streetscape and construction plans for the downtown area. The funding was approved. • Met with representative of Euclid Beverage to discuss planning amini-golf pub crawl as a Main Street fundraiser, to possibly be held early next year. • Oversaw the second Sidewalk Sales & Open Air Market on June 12. 19 vendors set up in Jones Park with good sales until severe storms cut the event short. • Chaired joint Promotions/Organization committee meeting to begin planning for next Sidewalk Sales & Open Air Market on July 10. • Attended monthly Main Street Board Meeting. WMBD Marketing Campaign • Met with WMBD representatives to determine how, or if, new footage would be shot for the 30- minute infomercial to replace original interviews lost when WMBD's hard drive failed. • WMBD agreed to reductions of their production fees, and additional premium spots to air the infomercial. New footage will be shot on a schedule to begin on July 12. The infomercial should air in early August. All America City Award • Coordinated registration of delegation, and submission of required documents by AAC deadlines. • Coordinated travel arrangements and hotel reservations for delegation. • Participated as part of afour-person team to develop the script for the presentation in Kansas City. • Attended and assisted with rehearsals by the delegation. • Oversaw production and construction of props used in the presentation. • Created a PowerPoint presentation for use during the Cultural Fair held during the competition. Bvwav Update The Illinois River Road National Scenic Byway is excited to announce several new and exciting assets to promote the region. The Byway now has three new tools to help promote the Illinois River Road. 1. Video tours of the Byway are now viewable and downloadable from www.illinoisriverroad.or~ and on YouTube. Tours of each of the Byway's Gateway Communities (Ottawa, Princeton, Peoria, Pekin, Canton and Havana) showcase the Illinois River Valley and its unique aspects, as well as the many things visitors can do while they are exploring the Illinois River Road. This project was completed with the help of a National Scenic Byway Grant under the U.S. Department of Transportation Federal Highway Administration, as well as an Illinois Office of Tourism grant. 2. The new 34-page Illinois River Road Map & Discovery Guide is a comprehensive guide to communities and waypoint sites along the Illinois River Road, and is the core informational piece for the Illinois River Road. It is rich with color photographs, maps and detailed site information, including GPS locations and website addresses, and is available in print at area visitor information centers and Travel Information Centers throughout the state and online at www.illinoisriverroad.org. This project was completed with the help of a National Scenic Byway Grant under the U.S. Department of Transportation Federal Highway Administration, as well as an Illinois Office of Tourism grant. 3. A bid for the construction of informational and interpretive byway kiosks in each of the byway's gateway communities will be issued by the City of Peoria and IDOT in the coming days. These iconic kiosks being placed in Byway Gateway Communities will give visitors a sense of place by informing them about the scenic byway, its communities and sites, and the Illinois River. The kiosks will have a map, and a panel dedicated to each community to let visitors know about some of the key places to stop. Kiosks are expected to be constructed later this summer. Also of note that is that the September/October issue of Midwest Living will focus on the Illinois River Road National Scenic Byway Alderman Rivero discussed a visitor center and can prepare additional information to bring back to the meeting in two weeks. The visitor center will be a combined effort between area communities to promote tourism. 2. RECYLING CENTER City Administrator Jim Snider reported that Eagle Enterprises will move forward with the recycling services. The City will now review the possibility of closing the recycling area that is currently located in Canton. Alderman Sarff stated that he had the understanding that once Eagle Recycling began, the City's recycling center would close, and then decision would be made about what needs to be done with the property. Motion and second was made by Alderman Sarff/ Pickel to close the recycling center in Canton the end of August 2010. The motion carried by voice vote and was unanimous. 3. NUISANCE PROPERTY CODE Alderman Ellis reported that he is getting calls regarding area's that are in poor condition due to weeds, cars etc on the property. Alderman Ellis wanted to know if the City needs to consider larger fines and a higher level of attention to these properties. Attorney Peterson stated that recently the mowing fine was increased, but unfortunately the people not taking care of their property are not paying their fines. Attorney Peterson further stated that the number of houses being foreclosed have increased during the last 2 months. These numbers have gone from approximately 1-2 per month to 4-5 per week. Alderman Reed suggested having two separate fine ordinances for residential and commercial properties. Chief Dan Taylor stated that it's not always as easy as just issuing tickets to the homeowners. Research must take place to find out who the homeowners are- and where the owners live. Many areas are repeat offenders. Alderman Ellis suggested the possibility of having an additional employee working with the code enforcement officer. Alderman Sarff suggested the possibility of having the Put Illinois To Work program help in doing the research for the police department, and utilizing these individuals while the program is in place. Further information took place about homeowners having aregistration-which would provide the information needed. Attorney Peterson stated that she does not feel that raising fees will help the situation, and further stated that the City needs to look at another approach in resolving the issue. The approach the City could consider would be a registry of property owners. Alderman Rivero requested this be placed on the agenda for next month's discussion. The Community and Industrial committee adjourned at 7:20 p.m. 4. ILLINOIS RIVER NATIONAL SCENIC BYWAY Discussion took place with Mark Rother's Update NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN LARRY SARFF, CHAIRMAN Adjournment Motion and second was made by Alderman Hartford/Picket to adjourn The Clerical Committee Adjourned at 8:15 pm EXECUTIVE SESSION TO DISCUSS PERSONNEL, POLICE/PUBLIC WORKS NEGOTIATIONS AND PENDING LITIGATION ' y k, Di c er