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Home My WebLink About08-03-2010 Council Meeting MinutesA regular meeting of the Canton City Council was held on August 3, 2010 in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Aldermen Craig West, Larry Sarff, Rick Reed, Eric Schenck, Jim Hartford, Dave Pickel, Jorge Rivero and Gerald Ellis Staff in attendance: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, Public Works Director Clif O'Brien, City Engineer Keith Plavec, Mark Rothert, ESDA Director Phil Fleming. Media in attendance: Daily Ledger- John Froehling, Democrat Stacey Creasy, and Peoria Journal Star Kevin Sampier Video Services by Joe Ginger Others in the audience: Jay Smith PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY JIM SNIDER, CITY ADMINISTRATOR ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x CONSENT AGENDA Minutes of Council meeting held July 20, 2010 Minutes of Mechanical Committee meeting held July 27th, 2010 Motion and second was made by Alderman Hartford/Rivero to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Public Safety & Traffic -Alderman /im Hartford Chairman 1. City Hall Phone System City Administrator Jim Snider reported that temporary phones were installed. A report was distributed with the following report: The IT person from Ragan Communication has successfully patched together direct phone lines to the Mayor's Office, City Clerk's Office and the Public Works Department Office. We had the Water Billing Office phone working for a few days until it failed. As you know, our insurance adjuster (CCMSI) for our property insurer Illinois Risk Management has adjusted our water damaged phone system for $12,642.50 (less $550 deductible). The adjuster is basing this settlement on a quote from CT-Innovations (our current vendor) to repair the system. I have attached a copy of this proposal for your review. After discussing the matter over with the Mayor today, I have prepared a draft RFP (attached) for our phone system replacement. I previously discussed the possibility of narrowing the scope of the RFP to an Avaya System because of its notability of being the top digital phone system in the industry. However, it probably would be best for us to request a broad RFP to include various types of technology that are available in the market today. If the Council decides not go with the repair of the existing Telrad System, we would advertise the RFP right away and have a response deadline of August 20t". I have a request in to Jim Schreiner, Graham Hospital's IT Coordinator, to see if he could evaluate the various bids when they come in. Jim could then provide a recommendation to the Council on which system is the best for our needs. I expect we will have a report for the August 24t" Mechanical Committee meeting. City Administrator Jim Snider further stated that the RFP process could take 30-45 days. Motion and second was made by Aldermen Hartford/Ellis to receive bids for the phone system. Mayor Meade commented that the City would look at quality of service, not just the low bid. The motion carried by voice vote. Streets and Garbage Alderman Craig West Chairman 1. None Lake. Buildings & Grounds -Alderman Rick Reed Chairman 1. Campground building update Alderman Reed stated that he and CLif looked at the buildings, and found that the buildings are not in bad shape. The roof may need repaired, but the walls appear fine. Clif stated the water lines may need replaced, but it would not be a large expense. The information on the septic tank is currently being assessed and will be discussed in more detail in executive session. The lease to the buildings will be discussed during the session. Public Works. Water & Sewer -Alderman Gerald Ellis Chairman Application for payment No 19 in the amount of $24,299.16 from Reynolds, Inc. for proposed Radial Collector Well Project Motion and second was made by Alderman Ellis/West to approve Application for payment No 19 in the amount of $24,299.16 from Reynolds, Inc. for proposed Radial Collector Well Project ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried • Application for Payment No 2 & Final in the amount of $56,002.18 from Denton Gunther Underground for Kilroy Force Main Project Motion and second was made by Alderman Ellis/Pickel to approve Application for Payment No 2 & Final in the amount of $56,002.18 from Denton Gunther Underground for Kilroy Force Main Project ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried • Application for Payment No 7 in the amount of $33,580.80 from Leander Construction Inc. for Lime Slaker and Accelator Rehab. Project. Motion and second was made by Alderman Ellis/Hartford to approve Application for Payment No 7 in the amount of $33,580.80 from Leander Construction Inc. for Lime Slaker and Accelator Rehab. Project. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried • Application for Payment No 1 in the amount of $29,300.40 from Leander Construction Inc. for Wastewater Chlorinated System improvement projects. • Motion and second was made by Alderman Ellis/Hartford to approve Application for Payment No 1 in the amount of $29,300.40 from Leander Construction Inc. for Wastewater Chlorinated System improvement projects. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried • Application for Payment No 2 in the amount of $428,987.77 from Otto Baum for 3rd Avenue Extension Contracts B-1 & B-2. • Motion and second was made by Alderman Ellis/Rivero to approve Application for Payment No 2 in the amount of $428,987.88 from Otto Baum for 3rd Avenue Extension Contracts B-1 & B-2. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried Communications from Mayor Kevin R. Meade Recycling Update Mayor Kevin Meade stated that we currently have 560 residence signed up for the September recycling program. This will begin September 1, 2010. The recycling center maybe closed after the program begins, but will be discussed next week at the committee meeting. Mayor Meade thanked Diana Tucker for the work being done in the Clerk's office with the reorganizing and filing. Put Illinois to Work program has helped with this projects. Cook Open house will take place, and all are encouraged to attend and view the facility. Mayor Meade stated he was on vacation last week, and it's nice to see the renovation being done in the downtown area. Old Business An Ordinance calling for the submission to the electors of the City of Canton Illinois at the November 2, 2010 general election the question of whether the City shall impose non-home rule municipal retailer's and service occupation taxes. (2~d Reading) Ordinance # 2008 Motion and second was made by Alderman Ellis/Sarff to approve the ordinance and place it upon its passage. ROLL CALL Yes No Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried An Ordinance amending Chapter 8 (intoxicating liquors) of the Canton Municipal Code (2~d Reading) Ordinance # 2009 • Motion and second was made by Alderman Reed/West to approve the ordinance and place it upon its passage. ROLL CALL Yes No Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried An Ordinance repealing and replacing Ch. 14 (Smoking) of Title 6 (Police Regulations) of the Canton Municipal Code (2nd Reading) Ordinance # 2010 ~ Motion and second was made by Alderman Sarff/Hartford to approve the ordinance and place it upon its passage. ROLL CALL Yes No Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried An Ordinance Approving and authorizing the execution of a professional services agreement for amendment and administration of Canton area 4-A Tax Increment Financing district by and between City of Canton, Fulton County, Illinois and Jacob and Klein LTD and the Economic Development Group LTD (2nd reading) Ordinance # 2011 ~ Motion and second was made by Alderman Sarff/Reed to approve the ordinance and place it upon its passage. ROLL CALL Yes No Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried An Ordinance approving and authorizing the execution of a professional services agreement for establishment and annual administration of Canton RT 9 TIF District by and between City of Canton, Fulton County Illinois and Jacob & Klein LTD and the Economic Development Group LTD (2~d Reading) Ordinance # 2012 ~ Motion and second was made by Alderman West/Sarff to approve the ordinance and place it upon its passage. ROLL CALL Yes No Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried An Ordinance approving and authorizing the execution of a professional services agreement for establishment and annual administration of Canton Duck Creek TIF District by and between Jacob & Klein, LTD and the City of Canton Illinois and Peabody Energy. (2na Reading) Ordinance # 2013 • Motion and second was made by Alderman Ellis/Hartford to approve the ordinance and place it upon its passage. Discussion: Alderman Schenck stated this item would have a 3rd party involved in some of the payment (developer). City Attorney Peterson stated that the actual agreement would be in the development agreement. Alderman Schenck asked about having a provision placed to have language added in the event the developer did not make payment. A meeting is set up with Peabody later, and more information could be presented after the meeting date. This will be discussed in more detail in two weeks. Motion and second was made by Ellis/Hartford to hold this item over for two weeks. The motion carried by voice vote and was unanimous. An Ordinance authorizing the sale of municipally owned real property located at the southwest corner of Main and Locust Streets within the Canton Illinois. (15c Reading) New Business Resolution for Temporary Closure of State-Maintained Roadway for Public Event. Resolution # 3933 • Motion and second was made by Alderman West/Hartford to approve the resolution and place it upon its passage. The motion carried by voice vote and was unanimous Assignment of fire protection contract for Riverland Biofuels to Aventin. Attorney Peterson stated this will expire August and a vote to approve the assignment for the remainder of the term would take place, then come back with a revised agreement. Motion by Aldermen Sarff/Pickel The motion carried by voice vote and was unanimous. Update on 49 South Main Street Keith Plavec reported on the repair work and what can be expected in the future. Next week more information will be discussed. Adjournment Motion and second was made by Aldermen Harford/Reed to adjourn. The motion carried by voice vote and was unanimous. Adjourned at 7:10 P.M. Executive Session- To Discuss Police and Public Works Negotiations and Personnel and Land Sale City ----~ ~ ~~~ Di cker Mayor Kevin R. Meade