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HomeMy WebLinkAboutOrdinance #4432 - Proposal from RCP Shelters / Play Illinois in the amount of $204,928.83 The Canton Opera House Plaza STATE OF ILLINOIS).. SS. COUNTY OF FULTON) CERTIFICATE I, Andi Smith-Walters, certify that I am the duly elected City Clerk of the CITY OF CANTON, FULTON COUNTY, ILLINOIS. I further certify that on November 5. 2024. the City Council of such municipality passed and approved Ordinance #4432entitled: AN ORDINANCE APPROVING PROPOSAL FROM RCP SHELTERS/ PLAY ILLINOIS IN THE AMOUNT OF $204,928.83 THE CANTON OPERA HOUSE PLAZA AND WAIVING COMPETITIVE BIDDING IN RELATION TO SAME The ordinance attached is a true and correct copy of the ordinance adopted by Canton City Council. DATED AT CANTON, ILLINOIS, THIS 5th DAY OF November, 2024 Seal i - r 6diith-Walters, City Clerk anton, Illinois ORDINANCE NO. 4432 AN ORDINANCE APPROVING PROPOSAL FROM RCP SHELTERS/PLAY ILLINOIS IN THE AMOUNT OF $204,928.83 THE CANTON OPERA HOUSE PLAZA AND WAIVING COMPETITIVE BIDDING IN RELATION TO SAME WHEREAS,the City of Canton, Fulton County, Illinois ("City"), is a non-home rule unit of government; WHEREAS,on November 5,2024,the City approved a bid to Leander Construction, Inc. in the amount of $1,199,000.00 for certain improvements to the Canton Opera House lot (or "Canton Opera House Plaza") located on East Side Square, Canton, IL 61520 (the "General Contractor Bid") WHEREAS, the General Contractor Bid did not include certain items that are for construction and design services of individuals possessing a high degree of professional skill when the ability or fitness of the individual plays an important part; WHEREAS,the City previously engaged Farnworth Group, Inc. to assist with the design of the Canton Opera House Plaza improvements and Farnsworth Group, Inc. and/or the City Engineer generally agree that the shelter/stage structure (or "Shelter") for the project require construction and design services of individuals possessing a high degree of professional skill when the ability or fitness of the individual plays an important part; WHEREAS, the City has obtained a proposal from RCP Shelters / Play Illinois for the design and construction services of the Shelter (collectively the "Specialty Services"), as substantially set forth in"Exhibit All; WHEREAS,the corporate authorities find it to be clearly in the public's interest to proceed with the purchase of the Specialty Services and has agreed, by this Ordinance and by a vote of two-thirds (2/3) of the alderpersons holding office,to waive competitive bidding requirements; WHEREAS, the City Council of the City of Canton has determined that it is necessary and in the best interest to purchase the Specialty Services for the City of Canton, as set forth in "Exhibit A." NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF CANTON, FULTON COUNTY,ILLINOIS AS FOLLOWS: 1. The City of Canton hereby finds as fact the recitals set forth above and are incorporated herein as though fully set forth; 2. Any applicable competitive bidding requirements set forth by Illinois law and the Canton Municipal Code are hereby waived; 3. The proposal for the purchase of the Specialty Services, as attached hereto as "Exhibit A," and in the total amount of$204,928.83 (plus necessary taxes, titles, and fees), is hereby APPROVED; 4. The Mayor, or his designee, is hereby authorized to execute and deliver any and all purchase agreements, purchase orders, or other documents necessary to purchase the Specialty Services. 5. This Ordinance shall be in full force and effective immediately upon its passage by the City Council of the City of Canton and approval by the Mayor thereof. PASSED AND APPROVED THIS 5th day of November, 2024. AYES: Alderpersons Chamberlin, Grimm,Lovell,Nelson, Hale, Ketcham, Lingenfelter NAYS: None ABSENT: Alderperson Gossett APPROVED: By: ent McDo ayor ATTEST: Andrea J. S th-Walters, City Clerk Proposal#: 39689.112 RCP SHELTERS, INC. Date: 10/17/2024 PROPOSAL/ORDER FORM Play Illinois n:Mike Maloney 2100 SE Rays Way•Stuart,FL 34994 Attn:Att N Grant a P:800-525-0207•772-288-3600 Westmont,IL 60559 info@rcpshelters.com •http://www.rcpshelters.com Phone: 844-222-9990 E-mail: mike@playil.com Prepared by: Bryce Cooper• bryce@rcpshelters.com Goodbuy Contract#23-24 41<000 or Equalis Group Contract#1110-1159C Community Park Band Shell-Canton, IL DESCRIPTIONITEM CITY EXTENDED PRICE Model#:LW-BS-A-HEX46-04-CR A 1.00 46'Dia.Lam-Wood Arch Hexagon Bandshell w/Metal Roofing, Back Walls,(1) $204,928.83 Changing Room w/Standard Door,(1)Storage Room w/Standard Door and 8x8 Roll-up Door,and 12' Roof Extention at Sides and Back of Structure. FREIGHT Pooled freight rate delivered to an accessible site.Refer to notes on page 2 for more details. Included SALES TAX CA or FL sales tax to be added unless tax exemption is provided. For all other states,purchaser is responsible for sales tax to appropriate authorities. TOTAL Total of Item(s)and option(s)selected and freight(if applicable) INCLUDED NOTINCLUDED • IL Cert Drawings:includes standard RCP foundation design • Unloading • Arches:CCA treated glued laminated SYP o Concrete • Beams:glued laminated Southern Yellow Pine • Concrete embedment(wire mesh,rebar,etc.) • Base Shoes:hot-dipped galvanized or powder coated steel o Water fountain,water bottle filler • Metal roofing:26 ga.exposed fastener—Max-Rib • MEP design and materials • Roof Deck:#1 grade 2x8 T&G Southern Yellow Pine o Masonry • Fascia:#1 grade 2x6 Alaskan Yellow Cedar o Anchor bolts&templates • Stain:factory stained exposed wood o Installation • Back Walls:studs,sheathing,siding and trim • Deck&fascia nails • Changing rooms:studs,sheathing siding,trim&doors a Rails/ornamentation/benches/cupola • Extended stage/walkway cover behind bandshell structure o Electrical provisioning(see page 2) • 8x8 roll up door • Anything not specifically listed as"Included" • Hardware:powder coated connections Fasteners:hot-dipped galvanized • Eave Height:9'-6"± o Roof pitch:4:12 • Delivery:to an accessible site TERMS&CONDITIONS PRICING NOTES(RCP reserves the right to requote if') • Orders not subject to cancellation • Quote is older than 30 days 30%deposit due with order • Purchaser drawing approval exceeds 30 days o Balance due prior to shipment o Purchaser delays original ship date 30+days o Net 30 available with approved credit(check only) o Project location snow load exceeds 30 psf 0 3%discount for payment in full with order(check only) DIRECT PO To RCP FROM GOVERNMENT AGENCIES • Net 30 • 1%discount net 10 • no deposits required (Signature) (Print/rtle) (Date) Page 1/2 Signature confirms acceptance of all pages of this proposal. RCP SHELTERS, INC. PROPOSAL/ORDER FORM (CONTINUED) 2100 SE Rays Way•Stuart, FL 34994 P:800-525-0207 9 772-288-3600 Proposal#: 39689.112 info@rcpsheiters.com •http://www.rcpshelters.com Community Park Band Shell-Canton, IL PROPOSAL PROPOSAL INFORMATION/NOTES ® The proposal is based on design by RCP Shelters,not necessarily an exact match to bid or architectural drawings. ® Lead times may vary significantly based on design complexity,seasonal demand,and current backlog. o Simple material supplier PO or signed proposal/order form are acceptable for ordering. PO legalese will be rejected. RCP Shelters does not accept orders with contingent liability or liquidated damages. DESIGN/ENGINEERING o RCP value engineers for the minimum number framing members to minimize cost and provide structures as open and accessible as possible. Final design may not reflect the same number members,sizes,or spacing as images on RCP's website and catalog or preliminary or bid drawings. Design requirements not disclosed to RCP prior to proposal or required revisions resulting from information not previously disclosed are subject to additional fees. Common examples are site-specific requests/requirements and pertinent foundation information,including but not limited to geotechnical reports,foundation depth limitations, epoxy anchor design,or installations near or connected to other structures causing drift snow loads. ® Standard cylindrical shaped foundation design,minimum 24"diameter,based on assumed soil values,is included. Alternate or custom foundations may be designed by others,with column base reactions provided by RCP. ® RCP's anchor bolt option is valid only for foundations designed by RCP. . Local code may have requirements that are not the responsibility of RCP. • Each project is designed for its specific location after receipt of order. Occasionally,engineering determines that materials not included in the proposal are required. Such materials shall be provided by others. a Drawings provided by RCP Shelters with this proposal are preliminary and are not for construction. For complete project specific details,engineered drawings can be purchased separately without obligation to purchase the structure. FABRICATION/SHIPPING DETAILS Shipping dates are not guaranteed. • Freight is priced based on pooled loads to a location accessible by a flatbed semi-trailer. o Upgrade to dedicated truck or split shipment is available for an additional fee. © Trucking will call at least 24 hours prior to delivery to coordinate. © Offloading by others. Materials must be stored off the ground and kept dry. ELECTRICAL PROVISIONING,IF CHOSEN,IS DEFINED AS: ELECTRICAL PROVISIONING EXCLUSIONS: 0 1%"conduit access holes in base plates of steel columns a Hand holes(not recommended) ® Up to 1 switch cutout per steel column,48"from finish floor,2 X"x 3%:" m Cover plates o Up to 1 receptacle cutout per steel column, 18"from finish floor,2 X"x 3%: (Signature) (Print/Title) (Date) Page 2/2 Signature confirms acceptance of all pages of this proposal.