The URL can be used to link to this page

Home My WebLink About09-17-2024 Canton City Council Regular Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 17, 2024, at 6:30 p.m. Historic Depot-Donald E. Edwards Way th 50 North 4 Avenue, Canton, Il 61520 A regular meeting of the Canton City Council was held on September 17, 2024 (6:30pm) at the th Historic Depot located at 50 North 4 Avenue Canton Illinois. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Andi Smith-Walters, City Treasurer Crystal Wilkinson, Police Chief Mike Eveland, Fire Chief Scott Roos, Public Utilities Director Joe Carruthers. OTHERS IN ATTENDANCE: City Attorney Chris Jump, City Engineer Keith Plavec, Comptroller Beka Shultz MEDIA IN ATTENDANCE: Fulton Democrat MEETING CALLED TO ORDER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA: None PUBLIC PARTICIPATION: None MAYORAL COMMUNICATIONS/REQUESTED ACTION: Mayor McDowell explained the City held Dumpster Days and there were a few issues that will need addressed and fixed next year. McDowell announced petition packets are available for the offices that are up for re-election. These packets are available in the City Clerk’s office. Mayor announced he will be running for a rd 3 time. CITY CLERK COMMUNICATIONS /REQUESTED ACTION: DEPARTMENT HEAD COMMUNICATIONS/REPORTS: Police Chief Mike Eveland stated the Friendship Festival went well and there were no major issues this year. The parade also went well. Eveland gave thanks to the street workers for helping. Also, Eveland put a post out on the Police Facebook page regarding bike safety. Since the school year has started there have been a few accidents involving kids on their way to school. Eveland wanted to remind everyone about teaching bike safety as well as keeping an eye out for the children. Fire Chief Scott Roos announced he will be sending out information for the Annual Open House th during Fire Prevention Week that will be held October 8 at the fire station from 4pm-7pm. At 6:45 the fire fighter of the year will be announced. There will be food and refreshments provided. CONSENT AGENDA - APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 03, 2024. BILL LIST DISBURSEMENT REPORT TREASURER’S REPORT PUBLIC WORKS REPORT POLICE REPORT FIRE REPORT Motion and second were made by Alderpersons Nelson/Ketcham to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY AND LEGAL ALDERPERSON JUSTIN NELSON, CHAIR REGULATORY AND POLICY ALDERPERSON ANGELA HALE, CHAIR APPROVAL OF A SPECIAL EVENT REQUEST FROM CANTON AREA HERITAGE CENTER FOR THE CEMETERY WALK TO BE HELD ON SEPTEMBER 29. Motion and second were made by Alderpersons Hale/Gossett to approve a special event request from Canton Area Heritage Center for the Cemetery Walk to be held on September 29. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMUNITY & ECONOMIC DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR Michelle Spiva from Spoon River shared updates with the council. Spiva believes the Fulton County grants came out after she had last spoken to the council. Fulton County received CEJA funds and this year have decided to open up some of these funds with community grants. Each municipality can apply up to $50,000. This will be a competitive grant program that will be open th st until September 30and the recipients will be notified by October 21. Spiva also discussed other grants that were available. ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A CANTON BUSINESS DEVELOPMENT DISTRICT NO. 1 REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS, AND CANTON AREA HERITAGE CENTER (111 S. MAIN ST.) This is a small project with a total cost of $4,000. The agreement that was discussed would reimburse the company 25% up to $1,000. Motion and second were made by Alderpersons Lovell/Nelson to approve an ordinance approving a reimbursement for Canton Area Heritage Center for 25% of total project costs not to exceed $1,000 with a total project cost of $4,000. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A CANTON BUSINESS DEVELOPMENT DISTRICT NO. 1 REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS AND MICHAEL BLESSMAN AND HEATHER BLESSMAN (50 E. ELM ST.) This is the old Di’s Boutique, and they would like to redo the roof. The total project cost is $47,765.00. The project reimbursement would be 25% not to exceed $12,000.00. Motion and second were made by Alderpersons Lovell/Grimm to approve an ordinance approving a reimbursement for Michael Blessman and Heather Blessman of 25% of total project cost of $47,765t to exceed $12,000.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO THE TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS AND IPAVA STATE BANK. Ipava State Bank is wanting to redo their parking lot as well as some other enhancements. The project total is around $98,000.00 and rather than putting together a new BDD or TIF agreement, Lovell was looking to amend the current TIF agreement. This would then be an amendment to the agreement and would reimburse them $5,000 a year for five years not to exceed $25,000 on this project. Motion and second were made by Alderpersons Lovell/Nelson to approve an ordinance to reimburse Ipava State Bank $5,000 a year for five years not to exceed $25,000 with a total project cost of $25,000. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. DISCUSSION ON THE FOLLOWING TIF/BDD APPLICATIONS AND/OR AGREEMENTS REGARDING KYLE BAINTER/WEST CENTRAL POWER SPORTS (406 N. FIFTH AVENUE). This application was submitted, and the project has already been completed. West Central Power Sports is looking to get a retroactive reimbursement. Alderman Lovell suggested bringing issues like this one back to council and discuss whether or not to offer a lesser reimbursement of possibly 5% or 10%. He also suggested no reimbursement at all. The purpose of the BDD is to help businesses do projects they couldn’t otherwise do without funding. So, post project completion, is the city wanting to allow businesses to come forward asking for money. DISCUSSION ON THE FOLLOWING TIF/BDD APPLICATION AND/OR AGREEMENT REGARDING SRPED FOR AN ECONOMIC IMPACT ANALYSIS FOR A SPORTS COMPLEX. Lovell stated he is unsure of paying for the analysis of the project when the city hasn’t really seen the specifics of what is happening. Overall, there just isn’t enough information around the sports complex. PUBLIC WORKS ALDERPERSON ANGIE LINGENFELTER, CHAIR REVIEW QUOTES AND AUTHORIZE AWARD OF A CONTRACT FOR REPLACEMENT OF A SIDEWALK/CURB ALONG THE EAST SIDE OF S. MAIN STREET FROM ELM STREET TO THE ALLEY USING TIF. For this particular location, there is only a sidewalk and not a curb. There have been issues of water running and leaking into the nearby building. It is proposed that from south of the ADA ramp at Elm Street down 80 feet to the alley, taking the existing out and adding a new curb and gutter along the edge so water will flow into the gutter. Plavec would like to see some different quotes before settling. As of right now there are two quotes from Kimber and Hyan Construction. Kimber is quoted at $23,970 and Hyan Construction is quoted at $13,784.86. Plavec’s recommendation is to utilize Hyan’s Construction and potentially look at another corner that has been a key point which is at scrapbook dreams. This area has a similar issue where there is a gap where water is getting into the building. Motion and second were made by Alderpersons Lingenfelter/Hale for approval for replacement of a sidewalk/curb along the East Side of S. Main Street from Elm Street to the alley using TIF and going with Hyans Construction not to exceed $16,000. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE FY 25 FLEET PROGRAM TRUCK PURCHASE The plan is to purchase four trucks. Two for the street department, one for system maintenance, and the last one for wastewater. This is part of the replacement program for the heavy equipment with a grand total of $803,600.00 for all four trucks. It is noted that these trucks are under budget by $76,530.00. The trucks will be purchases out of each individual department budget. Motion and second were made by Alderpersons Lingenfelter/Hale for approval of the FY25 Fleet Program truck purchase with the purchase of four trucks in the amount of $803,600. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR APPROVAL TO PURCHASE MORIMOTO XB LED HEADLAMPS FOR THE UNIT #1 PATROL VEHICLE IN THE AMOUNT OF $1,400.00. Police Chief Mike Eveland explained that currently all of the patrol cars minus the #1 have the LED lighting in it. This vehicle needs updated so there can be better visibility at night, so the officers are able to see better. When getting the new cars, it was budgeted $120,000 and ended up spending $103,000 instead so there are leftover funds, The upgrade will be an inhouse installation. Motion and second were made by Alderpersons Nelson/Grimm for approval to purchase Morimoto XB LED headlamps for the unit #1 patrol vehicle in the amount of $1,400. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL FOR FURTHER ANALYSIS OF POTENTIAL DISPATCH CONSOLIDATION. This has been previously discussed. Attorney Chris Jump stated this is being brought to council because there has been a substantial grant awarded to be used towards this. It is still a work in progress. It will be a substantial project if it moves forward. Eveland explained that the same presentation was made to the county board last week. Mayor McDowell stated all that is being asked is the approval to move forward with this project and eventually consolidate. The grant will allow for the county and city to consolidate into one entity in a new building. The location has not yet been determined. Motion and second were made by Alderpersons Nelson/Lovell to approve further analysis of potential dispatch consolidation. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. ORDINANCE AUTHORIZING FINANCING OF THE OPERA HOUSE LOT DEVELOPMENT IN THE AMOUNT OF $2.5 MILLION WITH MIDAMERICA NATIONAL BANK. Mayor McDowell prefaced that MidAmerica was taking the lead with this project, but they have also reached out to Bank of Farmington and Ipava State Bank. ISB and BoF have both added $500,000 to the project. Rick Klinedinst has reached out to help make this a local project with local financing. The council has all of the loan terms and information. Motion and second were made by Alderpersons Nelson/Grimm to approve an ordinance authorizing financing of the Opera House Lot Development in the amount of $2.5 million with MidAmerica National Bank with the participation of the Bank of Farmington and Ipava State Bank. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. IT AND CYBERSECURITY ALDERPERSON GREG GOSSETT, CHAIR LABOR AND EMPLOYMENT ALDERPERSON RALPH GRIMM, CHAIR PROPERTY ALDERPERSON PATRICK KETCHAM, CHAIR REVIEW AND APPROVE PROPOSAL FROM STANTEC IN THE AMOUNT OF $15,000.00 (TIF FUNDING) TO PROVIDE APPLICATION SUPPORT FOR THE FY2025 USEPA BROWNFIELD CLEANUP GRANT. The information was included in the council packet. Engineer Keith Plavec explained this discussion came up and there is a grant with Prairie Hills for a Brownfield re-use plan. The agreement between the two parties which also includes Navistar is to clean up the site to commercial standards. This doesn’t include parks, green space or residential. The grant is compiled towards clean up activities that go above and beyond what the initial agreement with Navistar was. The grant application will be due later in the year and will be awarded in 2025. Motion and second were made by Alderpersons Ketcham/Gossett for approval of a proposal from Stantec in the amount of $15,000 (TIF Funding) to provide application support for the FY2025 USEPA Brownfield Cleanup Grant. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. PRESENTATION OF FINAL OPERA HOUSE PLAZA PLAN BY BRUCE BROWN OF FARNSWORTH GROUP. Bruce Brown presented to the council. The presentation included a layout of the lot and what will be included. The group has tried to keep everything as local as possible with a few exceptions of special equipment. Brown passed out an informational handout. The project is anticipated to be done July and or August, but it is all weather depending. If we have a dry spring, there is potential that some of the lot will be done and can be utilized for the celebration next year. APPROVAL OF THE FINAL OPERA HOUSE PLAZA DESIGN. Motion and second were made by Alderpersons Ketcham/Nelson for approval of the final Opera House Plaza design. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL TO REQUEST BIDS FOR NON-SPECIALTY CONSTRUCTION OF THE OPERA HOUSE PLAZA PROJECT. This will follow the standard bidding process. Motion and second were made by Alderpersons Ketcham/Grimm to approve requesting bids for non-specialty construction of the Opera House Plaza Project. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. EXECUTIVE SESSION/CLOSED MEETING ADJOURNMENT Motion and second were made by Alderpersons Nelson/Gossett to adjourn. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. _________________________________________________________________ Andi Walters, City Clerk _________________________________________________________________ Kent McDowell, Mayor