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Home My WebLink About08-06-2024 Canton City Council Regular Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 06, 2024, at 6:30 p.m. Historic Depot-Donald E. Edwards Way th 50 North 4 Avenue, Canton, Il 61520 A regular meeting of the Canton City Council was held on August 06, 2024 (6:30pm) at the Historic th Depot located at 50 North 4 Avenue Canton Illinois. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Andi Smith-Walters, City Treasurer Crystal Wilkinson, Police Chief Mike Eveland, Fire Chief Scott Roos, Public Utilities Director Joe Carruthers. OTHERS IN ATTENDANCE: City Attorney Chris Jump, City Engineer Keith Plavec, Comptroller Beka Shultz MEDIA IN ATTENDANCE: Fulton Democrat MEETING CALLED TO ORDER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm Zoom Attendance Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA: PUBLIC PARTICIPATION: MAYORAL COMMUNICATIONS/REQUESTED ACTION: Mayor McDowell turned the floor over to Police Chief Eveland who explained there are three officers getting DUI Enforcement Awards from the Alliance Against Intoxicated Motorists. The officers being awarded are Timothy Herink, Michael Shippert, and Nate Atkins. Mayor congratulated Jayce Fesler from Canton for shooting 96 out of 100 in the individual final round placing him in the top 200 shooters in the nation. The league has around 52,000 shooters th and Canton Highschool trap team placed 77 out of 240 teams from across the nation. This is the teams first time making it to the final round and are coached by Jason Parson. Mayor cautioned everyone about driving around the schools, as school is about to be in session for the year again. CITY CLERK COMMUNICATIONS /REQUESTED ACTION: DEPARTMENT HEAD COMMUNICATIONS/REPORTS: th Police Chief Mike Eveland announced that starting this Friday through the 26 he will be on vacation. Lieutenant Greg Spahn will be acting chief during that period of time. Public Utilities Director Joe Carruthers updated everyone on the recent watermain breaks that occurred within the last two days. There were 6 breaks altogether as of today. City crews have been out since yesterday repairing water main breaks throughout the town. All of them have th been repaired and crews are working on the 6 one now. Some streets are a little tore up, especially by the square, but the crews are working on getting those cleaned up. There will be a staff meeting tomorrow to discuss a plan moving forward. CONSENT AGENDA - APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 16, 2024. APPROVAL OF THE CLOSED MEETING MINUTES HELD JULY 16, 2024. BILL LIST DISBURSEMENT REPORT TREASURER’S REPORT PUBLIC WORKS REPORT POLICE REPORT FIRE REPORT Motion and second were made by Alderpersons Nelson/Ketcham to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm Technical Difficulties Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY AND LEGAL ALDERPERSON JUSTIN NELSON, CHAIR ORDINANCE AMENDING THE MUNICIPAL CODE BY ADDING CHAPTER 15.3 IN TITLE 10, ZONING REGULATIONS, TO ALLOW FOR SOLAR ENERGY SYSTEMS. Attorney Jump explained the amendment is something that was on the agenda a while back where the council proposed an ordinance going to planning and zoning, and it was ultimately recommended that the language be cleaned up a bit. This is to amend the zoning code and it regulates a variety of different solar structures from ground solar systems, roof mounts, solar system gardens, as well as commercial and large scale solar farms. Each of these contains their own set of requirements. Motion and second were made by Alderpersons Nelson/Chamberlin to approve an ordinance amending the municipal code by adding chapter 15.3 in title 10, zoning regulations, to allow for solar energy systems. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. REGULATORY AND POLICY ALDERPERSON ANGELA HALE, CHAIR APPROVAL OF A SPECIAL EVENT AND ROAD CLOSURE FROM BREW-N-CUE FOR THE JFL FUNDRAISER TO BE HELD ON AUGUST 24. This is a repeat event. There will be bags and bouncy houses in the road. Motion and second were made by Alderpersons Hale/Gossett for approval of a special event and road closure from Brew-N-Cue for the JFL Fundraiser to be held on August 24. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A SPECIAL EVENT AND ROAD CLOSURE FROM BREW-N-CUE FOR THE TEAM TAYVIN FUNDRAISER TO BE HELD ON AUGUST 31. They are requesting from Elm to Main. Motion and second were made by Alderpersons Hale/Lingenfelter for approval of a special event and road closure from Brew-N-Cue for the Team Tayvin Fundraiser to be held on August 31. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A SPECIAL EVENT AND PARKING LOT CLOSURE FROM CANTON MAIN STREET FOR THE SPOON RIVER VALLEY SCENIC DRIVE TO BE HELD OCTOBER 5-6 AND OCTOBER 12-13. This is a repeat event. Motion and second were made by Alderpersons Hale/Ketcham for approval of a special event and parking lot closure from Canton Main Street for the Spoon River Valley Scenic Drive to be held October 5-6 and October 12-13. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A SPECIAL EVENT MUSIC EXTENSION REQUEST FROM DUSTIN TABER AND SETH KLINEDINST FOR THE OFFICAL TIME OUT GRAND OPENING CELEBRATION TO BE HELD ON AUGUST 17 FROM 7:00 P.M. TO 12:00 A.M. This is an hour-long extension. Motion and second were made by Alderpersons Hale/Lingenfelter for approval of a special event music extension request from Dustin Taber and Seth Klinedinst for the Official Time Out Grand Opening celebration to be held on August 17 from 7:00p.m. to 12:00a.m. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A SPECIAL EVENT REQUEST AND ROAD CLOSURE FROM CANTON POLICE FOP LABOR COUNCIL UNIT #840 FOR THE TRUNK OR TREAT EVENT TO BE HELD AT JONES PARK ON 10-26-2024. This is a repeat event. Motion and second were made by Alderpersons Hale/Gossett for approval of a special event request and road closure from Canton Police FOP Labor Council Unit #840 for the Trunk or Treat Event to be held at Jones Park on 10-26-2024. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm Technical Difficulties Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. ORDINANCE APPROVING THE ZONING RELATED TO AN APPLICATION FROM CODY TH GIEBELHAUSEN AND CIVIC DIGITAL DISPLAYS, LLC FOR A DIGITAL BILLBOARD SIGN ON 5 AVENUE AND RESCINDING ORDINANCE NO. 4393. Attorney Jump clarified to council they previously adopted something similar to this. There was some back and forth with IDOT. The council received a copy of the lease for viewing. Jump wanted to make sure the location was clear. This would be rescinding the prior approval that was granted. This part of the application will be used with IDOT. Zoning approval is required through the city in order to move forward with IDOT. Motion and second were made by Alderpersons Hale/Ketcham to approve an ordinance approving the zoning related to an application from Cody Giebelhausen and Civic Digital Displays, th LLC for a digital billboard sign on 5 Avenue and rescinding ordinance No. 4393. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm Technical Difficulties Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMUNITY & ECONOMIC DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR PUBLIC WORKS ALDERPERSON ANGIE LINGENFELTER, CHAIR APPROVAL OF THE HMA (HOT MIX ASPHALT) PROJECT BID FROM R.A. CULLINAN AND SON, DIVISION OF UCM INC. IN THE AMOUNT OF $330,721.08. There were two different bids on this project, this one being the lowest. Motion and second were made by Alderpersons Lingenfelter/Hale for approval of the HMA (hot mix asphalt) project bid from R.A. Cullinan and Son, Division of UCM, Inc in the amount of $330,721.08. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE SPRAY PATCH PROJECT BID FROM ACE IN THE HOLE IN THE AMOUNT OF $57,276.00. There were 3 bids received with Ace in the Hole being the lowest. City Engineer Keith Plavec stated the city has used this company for about 4 years now. Motion and second were made by Alderpersons Lingenfelter/Ketcham for approval of the spray patch project bid from Ace in the Hole in the amount of $57,276.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE WALNUT STREET BRIDGE REPAIR PROJECT BID FROM STARK EXCAVATING IN THE AMOUNT OF $109,955.00. There were 3 bids received with Stark Excavating being the lowest. Motion and second were made by Alderpersons Lingenfelter/Gossett for approval of the Walnut Street Bridge repair project bid from Stark excavating in the amount of $109,955.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. RESOLUTION APPROVING THE USE OF MFT IN THE AMOUNT OF $57,514.49 AND THE COVID RELIEF FUND IN THE AMOUNT OF $52,440.51 FOR THE REPAIRS TO THE WALNUT STREET BRIDGE. This is the money portion of the Walnut Street Bridge previously mentioned. Motion and second were made by Alderpersons Nelson/Lovell to approve a resolution approving the use of MFT in the amount of $57,514.49 and the Covid Relief Fund in the amount of $52,440.51 for the repairs to the Walnut Street Bridge. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT WITH THE MAURER-STUTZ, INC. IN THE AMOUNT OF $16,441.00 FOR THE CONSTRUCTION INSPECTION OF THE REPAIRS TO THE WALNUT STREET BRIDGE. Motion and second were made by Alderpersons Lingenfelter/Gossett for approval of a local public agency engineering services agreement with the Maurer-Stutz, Inc in the amount of $16,441.00 for the construction inspection of the repairs to the Walnut Street Bridge. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. RESOLUTION APPROVING THE USE OF MFT IN THE AMOUNT OF $16,441.00 FOR THE CONSTRUCTION INSPECTION OF THE REPAIRS TO THE WALNUT STREET BRIDGE. Motion and second were made by Alderpersons Lingenfelter/Gossett to approve a resolution approving the use of MFT in the amount of $16,441.00 for the construction inspection of the repairs to the Walnut Street Bridge. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR RESOLUTION APPROVING A TECHNICAL ASSISTANCE AGREEMENT WITH WESTERN ILLINOIS REGIONAL COUNCIL. This is done annually. Motion and second were made by Alderpersons Chamberlin/Nelson to approve a resolution approving a technical assistance agreement with Western Illinois Regional Council. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. RESOLUTION APPROVING A CONTRACT FOR PROFESSIONAL AND TECHNICAL SERVICES WITH WESTERN ILLINOIS REGIONAL COUNCIL-CAA. Motion and second were made by Alderpersons Chamberlin/Lovell to approve a resolution approving a contract for professional and technical services with Western Illinois Regional Council-CAA. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. ORDINANCE AUTHORIZING PURCHASE OF TWO (2) 2025 POLICE INTERCEPTORS WITH RELATED ACCESSORIES AND WAIVING COMPETITIVE BIDDING IN RELATION TO SAME. Police Chief Mike Eveland explained these were already approved in the budget. The total amount for both cars and related accessories to upgrade them to a squad car is $102,378.00. The ordinance has that amount printed and competitive bidding. Motion and second were made by Alderpersons Chamberlin/Nelson to approve an ordinance authorizing the purchase of two (2) 2025 Police Interceptors with related accessories and waiving competitive bidding in relation to same. The vehicles are in the amount of $102,378.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. IT AND CYBERSECURITY ALDERPERSON GREG GOSSETT, CHAIR APPROVAL OF THE MICROSOFT 365 MIGRATION PROJECT PROPOSAL FROM SYNERGETIC TECHNOLOGIES TO BE PAID OUT OF THE CANNABIS FUND. There is a onetime labor fee of $8500 and the monthly project cost is $1,242.50. The first payment to Synergetic before this agreement would have been more. This is to come out of the cannabis fund. Motion and second were made by Alderpersons Gossett/Hale for approval of the Microsoft 365 migration project proposal from Synergetic Technologies to be paid out of the cannabis fund. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. LABOR AND EMPLOYMENT ALDERPERSON RALPH GRIMM, CHAIR PROPERTY ALDERPERSON PATRICK KETCHAM, CHAIR APPROVAL OF PROPOSAL FROM SEICO, INC. IN THE AMOUNT OF $16,097.00 FOR A NEW FIRE ALARM FOR THE CANTON FIRE DEPARTMENT. Fire Chief Scott Roos explained the firehouse is dealing with a 1980s system that only rings out in the firehouse. The new system will be a live system and the alarm will sound back to dispatch, which is a good thing if everyone is out, and a fire were to occur. The new alarms cover a lot more rooms within the building. Seico offered the lowest bid. Motion and second were made by Alderpersons Ketcham/Nelson for approval of proposal from Seico, Inc in the amount of $16,097.00 for a new fire alarm for the Canton Fire Department. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. EXECUTIVE SESSION/CLOSED MEETING EXECUTIVE SESSION/CLOSED MEETING PURSUANT TO 5 ILCS 120/2(C)(1), (2), AND (5). Motion and second were made by Alderpersons Nelson/Gossett to go into executive session/closed meeting pursuant to 5 ILCS 120/2(c)(1), (2), and (5). ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. ADJOURNMENT Motion and second were made by Alderpersons Nelson/Lingenfelter to adjourn. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. _________________________________________________________________ Andi Walters, City Clerk _________________________________________________________________ Kent McDowell, Mayor