HomeMy WebLinkAboutResolution #5481 -need for confidentiality or confidential treatment of closed minutes meetings RESOLUTION NO. 5481
A RESOLUTION REPORTING THE NEED OF CONFIDENTIALITY OR
CONFIDENTIAL TREATMENT OF CLOSED MINUTE MEETINGS PURSUANT TO
THE ILLINOIS OPEN MEETINGS ACT
WHEREAS, Section 2.06(d) of the Illinois Open Meetings Act (5 ILCS 120/2.06)
provides:
(d) Each public body shall periodically meet to review minutes of all closed
meetings. Meetings to review minutes shall occur every 6 months, or as soon
thereafter as is practicable,taking into account the nature and meeting schedule of
the public body. Committees which are ad hoc in nature shall review closed session
minutes at the later of(1)6 months from the date of the last review of closed session
minutes or (2) at the next scheduled meeting of the ad hoc committee. At such
meetings a determination shall be made, and reported in an open session that (1)
the need for confidentiality still exists as to all or part of those minutes or (2) that
the minutes or portions thereof no longer require confidential treatment and are
available for public inspection. The failure of a public body to strictly comply with
the semi-annual review of closed session written minutes, whether before or after
the effective date of this amendatory Act of the 94th General Assembly, shall not
cause the written minutes or related verbatim record to become public or available
for inspection in any judicial proceeding, other than a proceeding involving an
alleged violation of this Act, if the public body, within 60 days of discovering its
failure to strictly comply with the technical requirements of this subsection,reviews
the closed session minutes and determines and thereafter reports in open session
that either(1)the need for confidentiality still exists as to all or part of the minutes
or verbatim record, or (2) that the minutes or recordings or portions thereof no
longer require confidential treatment and are available for public inspection.
WHEREAS, the City Council of the City of Canton has reviewed its closed meeting (or
"Executive Session") minutes, including those since minutes approved since June 18, 2024, in
order to report whether(1)the need for confidentiality still exists as to all or part of those minutes
or (2) whether the minutes or portions thereof no longer require confidential treatment and are
available for public inspection; and
WHEREAS,the City Council believes the need for confidentiality still exists to all or part
of said closed meeting minutes.
NOW,THEREFORE,be it resolved by the City Council of of the City of Canton,Illinois,
the following:
1. A need for confidentiality still exists for all closed meeting minutes, and verbatim
record from said closed meetings, including those from December 19, 2023 through
July 2, 2024, with the exception of those set forth in Paragraph 2 below and those that
have already been made available for public inspection.
2. The following closed meeting minutes (or portions thereof) no longer require
confidential treatment and are available for public inspection: NONE
3. The City Clerk is hereby instructed to make the closed meeting minutes included in
Paragraph 2,if any,available to the public for inspection and/or review. The City Clerk
is instructed to partially redact any portion of the minutes that contain information that
has not been approved by the City Council for public inspection.
4. This Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton,Fulton County, Illinois.
PASSED THIS 16th day of July,2024.
AYES: Alderpersons Chamberlin, Grimm,Nelson,Hale Ketcham,Lingenfelter
NAYS: None
ABSENT: Alderpersons Lovell, Gossett
APPROVED THIS 16th day of July, 2024.
ATTE T: Kent McDowell, r
Brea J. 4Snfit1h.-Walters, City Clerk