HomeMy WebLinkAboutResolution #5478 - maurer stutz; letter of transmittal �{ PROJECT: City of Canton 2024 MFT
j0 A U R E R S.T U T Z PROJECT NO.: 247-24002.00
E v G , re F =_R's SURVIFYORS BY: GBM DATE: May 28,2024
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LETTER OF TRANSMITTAL
TO: Ms. Andrea J. Smith-Walters SUBJECT: MFT Maintenance
Canton City Clerk City of Canton
2 North Main Street 24-00000-00-GM
Canton, IL 61520
ATTENTION: Andi
TRANSMITTING: X Herewith BY: Messenger
Under Separate Cover Mail X
UPS
ENCLOSED: Prints FOR: Approval X
Specifications Your Files
Shop Drawings Your Signature
X Copies Distribution
Other Per Your Request
COPIES: DESCRIPTION:
4 Maintenance Resolution--BLR 14220 To be passed,signed by Clerk and sealed
4 Municipal Estimate of Maintenance Costs—BLR 14222 To be signed by Mayor)
4 Maintenance Engineering Agreement—BLR 05520 To be signed by Mayor)
4 Formal Contract Proposal Booklet Cover—24-00000-01-GM To be signed by Mayor)
4 Deliver and Install Proposal Cover—24-00000-02-GM To be signed by Mayor)
REMARKS: Attached are the documents to be presented and passed at the June 4, 2024 City
Council Meeting. This is the required 2024 MFT documents. Please return all signed documents to
me at the Peoria Office at your earliest convenience and we will forward to IDOT for approval. If you
have any questions or comments, please contact me at the above number.
Thank-you,
FROM::�.
Ge rge4loject
. Merkle, P. .
Senior Engineer
Cc: File
S:1247\2024\24724002.00(Canton 2024 MFT Program)1Correspondence\Transmittals\Items LOT to City for Appr.doc Rev.06122/05
Il6nO1S Deparhmerrt Resolution for Maintenance
of Transportation Under the Illinois Highway Code
District Countv Resolution Number Resolution Tvoe Section Number
14 Fulton Original 2400000-00-GM
BE IT RESOLVED,by the Council of the City of
Governing Body Type op ubl c Agency 1 ype
Carlton Illinois that there is hereby appropriated the sum of
me of Localu c Agency
five hundred thousand Dollars( $500,000.00 }
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
01/01/24 to 12/31/24
Beginning Date Ending Date
BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above,
BE IT FURTHER RESOLVED,that City of Canton
Local u is Agency Type Name of LocalPublic Agency
shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation,on forms
available from the Department,a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation,and
BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)certified originals of this resolution to the district office
of the Department of Transportation.
i Andrea J. Smith-Walters City Clerk in and for said City
Name of eLocal Public Agency Type Local Public Agency Type _
of Canton in the State of Illinois,and keeper of the records and files thereof,as
Name of LocalPublic Agency
provided by statute,do hereby certify the foregoing to be a true,perfect and complete copy of a resolution adopted by the
Council of Canton at a meeting held on 06/04/24
Governing Body Type Name of Local Public Agency ate '^
IN TESTIMONY WHEREOF,I have hereunto set my hand and seal this 4th day of June, 2024
— a—y Month,Year
(SEAL,if required by the LPA) Clerk Si nature&Date
l APPROVED
Regional Engineer Signature&Date
De artment of Transportation
Completed 05/28124 BLR 14220(Rev.12/13/22)
Minds Department
of Transportation Local Public Agency General Maintenance
Submittal Type OIi final 7 Estimate of Maintenance Costs
District Estimate of Cost For
Municipality
Maintenance Period
Local Public Aciency County Section Number Beginning Endin
City of Canton FUlton 24-00000-00-GM 101l01/24 12/31/24
Maintenance Items
Material Categories/ Total
Point of Delivery or Maintenance
Maintenance Maint Eng Insp. Work Performed by Operation.
Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost
Contract
Maintenance
Spray Patching 118 Yes CRS-2 or HFRS-2 Oil Gallon 7,030 $7.50 $52,725.00
7,500 Sq Yds) IIB Yes CA 16 Aggregate Ton 185 $40.00 $7.400,00 $60,125.00
Milling and HMA
ResurfacingIV Yes By Contract 1 $373.782.00 $373,782.00 $373,782,00
Total Operation Cost $433,907.00
Estimate of Maintenance Costs Summary
Maintenance MFT Funds RBI Funds Other Funds Estimated Costs
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver&Install/Materials Quotations(Bid Items) $60,125.00 $60,125.00
Formal Contract(Bid Items) $373,782.00 $373,782.00
Maintenance Totai $433,907,0 i $433,907,00
Estimated Maintenance Eng Costs Summary
Maintenance Englneering MFT Funds RBI Funds Other Funds Total Est Costs
Preliminary Engineering. $211.742AS $21,742,85.
Engineering Inspection $24,230.67 $24,230.67
Material Testing $1,500,00 $1,500.00
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total $47,473.52 $47,473.52
Total Estimated Maintenancel $481.380.521 1 1 $481,380.52
Remarks
SUBMITTED
Local Public Agency Official Signature&Date
Title
Mayor APPROVED
County En ineer/Su erintendent Regional Engineer Signature&Date
of Highways s Signature&Date Department of Transportation
Completed05128124 Page 1 of 2 BL.R 14222(Rev.05/26123)
Estimate of Maintenance Costs Submittal Type Original
Maintenance Period
Local Public Agency County Section Beginning Ending
City of Canton Fulton 24-00000-00-GM 01/01/24 12131/24
Received Location Received Date Additional Location?
WMFT Entry By Entry Date
Completed05/28/24 Page 2 or BLR 14222(Rev.05126/23)
�epartirrient Maintenance Engineering to be
&rc
Transportation Performed by a Consulting Engineer
Local Public Agency County Section Number
City of Canton Fulton 24-00000-00-GM
The services to be performed by the consulting engineer,pertaining to the various items of work included in the estimated cost of the
maintenance operations(BLR 14222).shall consist of the following:
PRELIMINARY ENGINEERING shall include:
Investigation of the condition of the streets or highways for determination(in consultation with the local highway authority)of the i
maintenance operations to be included in the maintenance program;preparation of the maintenance resolution(BLR 14220 for
municipalities and counties),maintenance estimate of cost and,if applicable,proposal;attendance at meetings of the governing
body as may reasonably be required;attendance at public letting:preparation of the contract,quotations,and/or acceptance(BLR
12330)form.Also,preparation of the maintenance expenditure statement which must be submitted to IDOT within 3 months of
the end of the maintenance period.
ENGINEERING INSPECTION shall include:
Furnishing the engineering field inspection,including preparation of payment estimate for contract,material proposal and/or
deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field
Inspection.For operations requiring material testing ensure the testing is completed by a qualified firm.
For furnishing preliminary engineering,the engineer will be paid a base fee PLUS a negotiated fee percentage.Only one base fee can be
charged per maintenance period.For furnishing engineering inspection,the engineer will be paid a negotiated fee percentage.The
negotiated preliminary engineering fee percentage for each maintenance group shown In the"Schedule of Fees"shall be applied to the
total estimated costs of that group.The negotiated fee for engineering inspection for each maintenance group shall be applied to the total
final cost of that group for the times which required engineering Inspections.In no case shall this be construed to include supervision of the
contractor operations.
SCHEDULE OF FEES
Total of all Maintenance Operations:
�]<=$20,000 Base Fee ®>$20,000 Base Fee=$1,250.00
PLUS
Maintenance Preliminary Engineering Engineering Inspection
Engineering Category Maximum Fee% Negotiated Fee% Maximum Fee% Negotiated Fee% Operation(s)to be Inspected
I NA NA NA NA NA
IIA 2% 1%
IIB 3% - 3% 3% 3% Spray Patching
III 4% 4%
IV 50/0 5% 6% 1 6% Mili$HMA Overlay
The LPA certifies that the selection of the ENGINEER was performed in accordance with the Local Government Professional Service
Selection Act 50 (ILCS 510/1-510/8) and procedures outlined in Chapter 5 of the DEPARTMENTs Bureau of Local Roads and Streets
Manual.
BY: BY:
Local Public Acency Signature&Date Consultingi En ineer Si nature&Date
I - /�q - Q 2Dz�
Title We
Mayor nior Project En ineer
P.E.Seal&.QjjjWe R
062-042917
Approved: = :PROFESSIONAL:
Regional Engineer,IDOT Signature&Date ENGINEER
OF
Completed05/28/24 BLR 05520(Rev.07/13122)
Hinp�D=: Local Public Agency
Of Tfd�fSpOl' it)l1 Formal Contract Proposal
w - - -
-- COVER',SHEET R
Proposal Submitted By:,
Contractor's Name
Contractor's Address CIW State Zi Code
STATE OF ILLINOIS
Local Public Agency County Section Number
i
City of Canton Fulton 24-00000-0[-GM
Routes Street/Road Name - Type of Funds i
Various MFT
Proposal Only ® Proposal and Plans []Proposal only,plans are separate
Submitted/Approved
For Local Public Agency:
For a County and Road District Project For a Municipal Project
Submitted/Approved Submitted/Approved/Passed
Hlc3hwav Commissioner Signature&Date Signature&Date
Official Title
Submitted/Approved Mayor
County,En ineer/Su edntendent of Highways Signature&Date
Department of Transportation
Released for bid based on limited review
Reaianal En sneer Signature&Date
Note:All proposal documents,including Proposal Guaranty Checks or Proposal Bid Bonds,should be stapled together to prevent loss
when bids are processed.
Completed05124124 Page i of 6 BLR 12200(Rev.01/19/23)
96no1S Deparhnent Local Public Agency Material
of Transportation Proposal or Deliver&Install Proposal
Proposal Submitted By:
Contractors Name
Contractors Address City State Zip Code
STATE OF ILLINOIS
Local Public Agency County Section Number
City of Canton Fulton 24-00000-02-GM
Street Name/Road Name T e of Funds
Various MFT
Material proposal ® Deliver and install Proposal []Plans
For a County and Road District Project For a Municipal Project
Submitted/Approved Submitted/Approved/Passed
Hiahwav Commissioner Signature&Date Si nature&Date
Official Title
Submitted/Approved =Mayor—
CountyEngineer/Superintendent of HI hwa s Signature&Date
Department of Transportation
Released for bid based on limited review
Realonall Encilneer Signature&Date
Note:All proposal documents,including Proposal Guaranty Checks or Proposal Bid Bonds,should be stapled together to prevent loss
when bids are processed:
I
Printed 05124/24 Page 1 of 3 BLR 12240(Rev_01/19123)
I