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Home My WebLink About04-23-2024 Canton City Council Special Meeting Minutes CANTON CITY COUNCIL SPECIAL MEETING MINUTES THURSDAY, APRIL 23, 2024, at 6:01 P.M. Historic Depot-Donald E. Edwards Way th 50 North 4 Avenue, Canton, Il 61520 A special meeting of the Canton City Council was held on April 23, 2024 (6:01pm) at the Historic th Depot located at 50 North 4 Avenue, Canton, Illinois. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Andi Walters, City Attorney Chris Jump, Police Chief Michael Eveland, Comptroller Beka Shultz, City Engineer Keith Plavec MEDIA IN ATTENDANCE: PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell PUBLIC PARTICIPATION – ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Grimm x Alderperson Hale x Alderperson Ketcham x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin PUBLIC HEARING-  Public Hearing for Tentative Annual Budget for Fiscal Year Beginning May 1, 2024, and ending April 30, 2025, at 6:03pm on April 23, 2024: Beka Shults explained that this had already been previously talked about as far as individual funds, department heads with their explanations for expenditures outside of the normal for the year. The total budget has revenues estimated to be $37,834,765.00 with total expenses of $41,276,500.00, with a di?erence of $3,441,735.00 to be made up from city reserves. There are ARPA funds that need to be expended which are more than half of that deﬁcit and the remaining is from previously saved funds for purposes like this. Public Hearing closed at 6:05om on April 23, 2024.  Public Hearing for Proposed Annexation Agreement (or “Pre-Annexation”) Agreement Involving Real Property located at East Maple Street, Canton, IL 61520 (P.I.N. 09-08-33-201- 038), at 6:06pm on April 23, 2024: Mayor McDowell amended this item to change to West Maple Street instead of East Maple Street. Public Hearing closed at 6:09pm on April 23, 2024. ADDITIONS OR CORRECTIONS TO THE AGENDA- Changing East Maple to West Maple of the Agenda regarding the public hearing on proposed annexation agreement under Alderwoman Lingenfelter public works committee. CONSENT AGENDA- BILL LIST- Motion and second were made by Alderpersons Grimm/Lingenfelter to approve the consent agenda and bill list. Alderperson Gossett x Alderperson x Lingenfelter Alderperson Grimm x Alderperson Hale x Alderperson Ketcham x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin REQUESTED ACTIONS: FINANCE ALDERPERSON ANDRA CHAMBERLIN (CHAIR) ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS, IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE ND FISCAL YEAR BEGINNING MAY 1, 2024, AND ENDING APRIL 30, 2025. (2 READING). Motion and second were made by Alderpersons Gossett/Chamberlin to approve an ordinance adopting the budget for all corporate purposes of the City of Canton, Fulton County, Illinois, in lieu of an appropriation ordinance for the fiscal year beginning May 1, 2024, and ending April 30, 2025. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. ORDINANCE ESTABLISHING COMPENSATION FOR CERTAIN EMPLOYEES OF THE CITY OF ND CANTON FOR THE FISCAL YEAR BEGINNING MAY 1, 2024. (2 READING). Motion and second were made by Alderpersons Grimm/Chamberlin to approve an ordinance establishing compensation for certain employees of the City of Canton for the fiscal year beginning May 1, 2024. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE FY23 AUDIT. Motion and second were made by Alderpersons Lingenfelter/Chamberlin for approval of the FY23 audit. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. PUBLIC WORKS ALDERPERSON ANGIE LINGENFELTER (CHAIR) RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND CAYD WALLJASPER AND LYNDSEY WALLJASPER INVOLVING REAL PROPERTY LOCATED AT WEST MAPLE STREET, CANTON, IL 61520. (P.I.N. 09-08-33-201-038). Was previously discussed involving a watermain. Motion and second were made by Alderpersons Ketcham/Lingenfelter to approve a resolution approving a pre-annexation agreement between the City of Canton and Cayd Walljasper and Lyndsey Walljasper involving real property located at West Maple Street, Canton, IL 61520, (P.I.N. 09-08-33-201-038). ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE EAST ELM STREET FENCE REMOVAL/INSTALLATION BID FROM AMERICAN FENCE CO. IN THE AMOUNT OF $34,744.00. There were two bids received with this one from American Fence CO. being the lowest in the amount of $34,744.00. This property is located across from Aldis, in hopes of being used for a impound lot for the police. Motion and second were made by Alderpersons Hale/Lingenfelter for the approval of the East Elm Street fence removal/installation bid from American Fence Co in the amount of $34,744.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE FINAL FLEET PROGRAM PURCHASE OF A FORD F350 IN THE AMOUNT $81,951.00 FOR PUBLIC WORKS. This vehicle will be supplied to the Wastewater Treatment Plant. Motion and second were made by Alderpersons Ketcham/Lingenfelter for approval of the Final Fleet Program purchase of a ford F350 in the amount of $81,951.00 for Public Works. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. PROPERTY PATRICK KETCHAM (CHAIR) ORDINANCE AUTHORIZING UTILITIES DIRECTOR AND/OR MAYOR TO EXECUTE A LEASE AGREEMENT NOT EXCEEDING TWO (2) YEARS OF THE CITY-OWNED FARM. This was previously tabled. Attorney Jump presented since Utilities Director Joe Carruthers could not be in attendance. Jump explained that historically the city has leased the city-owned farm. The last time this was done, it was estimated that there were approximately 54 acres. This property has been leased a variety of di?erent ways in the past. There has been di?iculty ﬁnding someone to farm this property recently however, as it not an easy property to get to. It was proposed that in exchange for allowing said person to farm the ﬁelds, that they would maintain certain areas in or around the farm and around the east side of the wastewater treatment plant which has been done in the past. Attorney Jump plans to put together a written lease. The Illinois Municipal Code with leases under two years allows the city to authorize an o?icer to make/enter into the lease without the formal publishing requirements. Jump will be working with Mayor McDowell to ﬁnalize the terms of the lease agreement. There were potentially 47 tillable acres of hay, and in the past people haven’t wanted to mow, which was part of the agreement. Its also been hard for people to maneuver their equipment. Motion and second were made by Alderpersons Gossett/Ketcham for approval of an ordinance authorizing utilities director and/or mayor to execute a lease agreement not exceeding two (2) years of the city-owned farm. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF ASBESTOS INSPECTION PROPOSAL FROM KIRWAN ENVIROMENTAL MANAGEMENT, INC FOR 35 EAST SIDE SQUARE, CANTON, IL IN THE AMOUNT $6,300.00. City Engineer Keith Plavec explained that the ﬁrst step towards this demolition process, since it is a commercial building, is to have an asbestos inspection done. This same company worked on the lumber yard as well, so we have used them previously. Kirwan can be in as early as Thursday since they are going to be looking at another property as well, so the sooner this can get approved, the better. Once we get the report we will be able to evaluate and begin the demolition of the back side of the building. Plavec also stated that even though only the back side is getting demolished, they are still having the entirety of the building inspected. Motion and second were made by Alderpersons Gossett/Ketcham for approval of asbestos inspection proposals from Kirwan Environmental Management, INC for 35 East Side Square, Canton, IL in the amount of $6,300.00. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. MAYOR COMMUNICATION- Mayor McDowell gave thanks to Comptroller Beka Shultz, Treasurer Crystal Wilkinson, and department heads for doing a fantastic job on the budget. OLD BUSINESS- NEW BUSINESS- ADJOURNMENT Motion and second were made by Alderpersons Nelson/Chamberlin to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. _________________________________________________________________ Andi Walters, City Clerk _________________________________________________________________ Kent McDowell, Mayor