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HomeMy WebLinkAbout04-16-2024 Canton City Council Regular Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 16, 2024, at 6:30 p.m. Historic Depot-Donald E. Edwards Way th 50 North 4 Avenue, Canton, Il 61520 A regular meeting of the Canton City Council was held on April 16, 2024 (6:30pm) at the Historic th Depot located at 50 North 4 Avenue Canton Illinois. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Andi Walters, Treasurer Crystal Wilkinson, Fire Chief Scott Roos, Police Chief Michael Eveland, Street Superintendent Dash Wilson, Utility Director Joe Carruthers, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Fulton Democrat MEETING CALLED TO ORDER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA: Alderman Patrick Ketcham asked to move item C under the Property committee to the first item under consideration. PUBLIC PARTICIPATION: MAYORAL COMMUNICATIONS/REQUESTED ACTION: Mayor McDowell reminded council that at 6pm on April 23, 2024, there will be a public hearing on the budget and following that will be a special council meeting at 6:30 to pass the budget. CITY CLERK COMMUNICATIONS /REQUESTED ACTION: DEPARTMENT HEAD COMMUNICATIONS/REPORTS: Public Utilities Director Joe Carruthers explained that the Solar the City had installed is operating at Kilroy’s and the Water Treatment Plant. They are receiving about 800 amps a day at the Lake from the solar unit which is saving the city about $15,000 a month. Mayor McDowell read a letter aloud from Dana Diefenbach, paraphrasing, stating “Hope you are doing well, I want to provide you with a little update from Canton sites. As of Friday, Ameren granted permission to operate the Water Treatment facility, both sides are now up and running full- time. Our next step is to install the fence around the array of the Water Treatment Plant, which we hope to be completed within the next two (2) weeks. We will be working with Joe Carruthers to coordinate the plan and maintain the grounds at the Water Treatment Plant and at Kilroy. There will be a small shed built/installed at the Water Treatment Plant to store spare solar panels for both arrays. We want to thank you for the opportunity to work with you and your staff with the city of Canton. Joe was a tremendous help to our installers throughout the construction process. If you have any questions regarding the project, please feel free to contact us.” CONSENT AGENDA - APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 2, 2024. APPROVAL OF THE MINUTES OF THE FINANCE AND LABOR EMPLOYMENT COMMITTEE MEETING HELD APRIL 2, 2024. BILL LIST DISBURSEMENT REPORT TREASURER’S REPORT PUBLIC WORKS REPORT POLICE REPORT FIRE REPORT Motion and second were made by Alderpersons Ketcham/Hale to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY AND LEGAL ALDERPERSON JUSTIN NELSON, CHAIR REGULATORY AND POLICY ALDERPERSON ANGELA HALE, CHAIR COMMUNITY & ECONOMIC DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A CANTON TAX INCREMENT FINANCING (TIF) DISTRICT 3 REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS AND NAGLE ACCOUNTING A TAX SERVICE, INC. This was previously talked about and essentially the city is going to reimburse 65% of the project up to, and not to exceed, $110,000. This will be a pay as you go. Motion and second were made by Alderpersons Nelson/Lovell to approve an ordinance approving and authorizing the execution of a canton tax increment financing (TIF) district 3 redevelopment agreement by and between the city of Canton, Fulton County, Illinois and Nagle Accounting Tax Service, INC with 65% reimbursed not to exceed $110,000. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. ORDINANCE RESCINDING AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TIF DISTRICT REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND GILLIAM CUSTOM FABRICATION, LLC, AND JOSHUA L. GILLIAM. This has also been previously discussed, Gilliam Custom Fabrication backed out of this particular deal and has decided to move on to another. This will be rescinding the agreement that the council had originally approved. Motion and second were made by Alderpersons Grimm/Lovell to approve an ordinance rescinding an ordinance approving and authorizing the execution of a TIF district redevelopment agreement by and between the city of Canton and Gilliam Custom Fabrication, LLC, and Joshua L. Gilliam. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. PUBLIC WORKS ALDERPERSON ANGIE LINGENFELTER, CHAIR APPROVAL OF THE W. PINE TO W. WALNUT COMBINED SEWER LINING PROJECT BID FROM J.C. DILLON, INC, IN THE AMOUNT OF $70,770.00. City Engineer Keith Plavec explained there were two bids for this project. The estimate for the project was $90,325 and the bid price was $70,770. This is a budgeted item out of the system maintenance account. Motion and second were made by Alderpersons Gosset/Hale for approval of the W. Pine to W. Walnut combined sewer lining project bid from J.C. Dillon, INC, in the amount of $70,770. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE 2024 SEWER CLEANING AND INSPECTION PROJECT BID FROM J.C. DILLON, INC, IN THE AMOUNT OF $146,132.00. Plavec stated this is a project to help understand our collections systems, sewer systems, and storm sewer. This project is also focused on looking at all of the sanitary, storm, or combined sewers that are either inside or crossing any state route in town. Just this year J.C. Dillon INC will do about 10% of our sewage. The cities estimate on this project was $166,400 and the bid was for $146,132. Depending on how things progress, the price might increase. Plavec asked to approve the $146,132 but over time might increase another $20,000 to that $166,400 amount in order to get another 3-4% of the sewer done. This is another budgeted expense from the system maintenance account. Motion and second were made by Alderpersons Hale/Gossett for approval of the 2024 sewer cleaning and inspection project bid from J.C. Dillon, INC, in the amount of $146,132. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE N. MAIN STREET SIDEWALK PROJECT BID FROM OTTO BAUM COMPANY, INC, IN THE AMOUNT OF $149,770.50. Plavec explained this was on the west side of North Main Street from Chestnut to the hotel. There were three bids for this project and Otto Baum Company was the lowest with a bid amount of $149,770.50. Approval is recommended. In the budget, there is $115,000 coming out of TIF 1 and $35,000 coming from TIF 2 to cover this project. Motion and second were made by Alderpersons Hale/Chamberlin for approval of the N. Main Street Sidewalk project bid from Otto Baum Company, INC, in the amount of $149,770.50 with $115,000 coming from TIF 1 and $35,000 coming from TIF 2. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF THE LEAD LINE SERVICE WORK AGREEMENT WITH KINSEL TRUCKING & EXCAVATING, LLC. Plavec stated that this project was already done, there were 3 companies who bid. The city received a grant of $50,000 for the lead service line inventory. There was a bid put together and prices came in, $70,000 being our cheapest. Kinsel was one of the companies who actually bid on the project and our doing some work on surrounding communities as well. We will send one of our workers to tag along with Kinsel and we will fill the holes. It’ll be $152 per connection. The rest of the grant money will be used on GIS services. Public Utilities Director Joe Carruthers explained they mailed out a list/letter stating that the city workers and Kinsel will be working in the area. Motion and second were made by Alderpersons Grimm/Chamberlin for approval of the lead line service work agreement with Kinsel Trucking & Excavating, LLC with a bid amount of $70,000. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR ORDINANCE APPROVING A LETTER OF ENGAGEMENT FOR ENGAGING AN INDEPENDENT REGISTERED MUNICIPAL ADVISOR BY AND BETWEEN THE CITY OF CANTON AND THE ECONOMIC DEVELOPMENT, LTD. The idea is that municipalities should be afforded the opportunity to be able to engage with an independent advisor who can work for the city in a fiduciary role, they will have care and loyalty to the city to help evaluate different proposals that might be considered for issuing bonds, bank loans and other types of debt. Motion and second were made by Alderpersons Grimm/Chamberlin to approve an ordinance approving a letter of engagement for engaging an independent registered municipal advisor by and between the city of Canton and the Economic Development, LTD. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF MUNICIPAL AGGREGATION WITH DACOTT ENERGY. Jeni Crosthwait from Dacott Energy presented. She explained the municipal power contract performance that started in December, was signed at .72$ and has stayed below the Ameren price to compare. Roughly over the last four months, the city has saved $37,000. We locked in .12$ with constellation last April and within a few weeks of signing that contract, the capacity option was published and Ameren’s price to compare immediately dropped. This year, that situation is trying to be avoided. Suppliers are pricing numbers right now in the .9$ range which is lower than what the city is currently at. It is recommended that the city waits for the capacity option results, which should be within the next week, and then revisit this topic at the next meeting. The downfall of this could be that this wont start until July, so all residents would drop back down to the utility for one month, so there could potentially be some confusion. Residents will get a notice from Ameren saying they are going back to the utility and then within a couple weeks of that notice whatever supplier the city decides to lock in will send a follow-up letter stating that they are picking up their load for a July start. For residents that already have constellation, their plans will just go ahead and roll over. If a resident has opted out previously, there is a hold with the utility so the resident will have to stay with the utility for 12 months. This is for electric only. This topic was tabled for the time being. RESOLUTION APPROVING AN INSURANCE RENEWAL BETWEEN THE CITY OF CANTON AND BLUE CROSS BLUE SHIELD OF ILLINOIS FOR THE POLICY TERM PERIOD MAY 1, 2024, TO APRIL 30, 2025. Treasurer Crystal Wilkinson explained that she held an insurance meeting for the employees and the employees would like to move forward with the Blue Cross Blue Shield policy. There were two changes to the plan. The first being the HAS plan, the IRS stated that the deductible needed to be $1600 for all of the plans so Blue Cross followed those guidelines and increased that to $1600. The other plan, the PPO, Blue Cross grandfathered our old plan in, and they stopped this year. Our old plan was a $500 deductible with a $1000 out of pocket maximum that was discontinued. Our current plan is a $500 deductible with a $1500 out of pocket maximum. This was the closest comparison that was provided to the city. Motion and second were made by Alderpersons Lovell/Chamberlin to approve a resolution approving an insurance renewal between the city of Canton and Blue Cross Blue Shield of Illinois for the policy term period May 1, 2024, to April 30, 2025. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. IT AND CYBERSECURITY ALDERPERSON GREG GOSSETT, CHAIR LABOR AND EMPLOYMENT ALDERPERSON RALPH GRIMM, CHAIR PROPERTY ALDERPERSON PATRICK KETCHAM, CHAIR APPROVAL OF FUNDING SOURCE(S) FOR OPERA HOUSE LOT DEVELOPMENT AND AUTHORIZATION TO REQUEST BIDS. There were a few options thrown out for funding sources, most of them stemming from the cities BBD funds. Most of what was discussed, as far as the structure of the opera house lot, had already been previously discussed. The Farnsworth group suggested having a construction manager, but Attorney Jump said he needed to inquire with them about what that entails and what it means for the city. There was talk back and forth about what would happen if this project were bid out. Mayor McDowell stated there was a chance that if it were bid out, it could potentially go for under $2 million which is what the project is estimated to cost. Ultimately the council decided to use the BDD funds. Motion and second were made by Alderpersons Gossett/Ketcham for approval of funding source(s) for Opera House Lot Development using BDD funds not to exceed $2.5 million. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. APPROVAL OF A REQUEST FROM WESTSIDE RESTORATIONS, LLC, JOE MURPHY FOR A CONDITIONAL USE PERMIT FOR SHORT-TERM RENTAL AT 343 WEST LOCUST STREET, CANTON, IL 61520. This is going to be an Airbnb and the property passed coding from our planning and zoning director. Motion and second were made by Alderpersons Gossett/Ketcham to approve a request from Westside Restorations, LLC, Joe Murphy for a conditional use permit for short-term rental at 343 West Locust Street, Canton, IL 61520. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Ketcham x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. RESOLUTION AUTHORIZING UTILITIES DIRECTOR AND/OR MAYOR TO EXECUTE A LEASE AGREEMENT NOT EXCEEDING TWO (2) YEARS FOR THE CITY-OWNED FARM. rd Attorney Jump asked to have this tabled until the 23 meeting, as he is still getting some things clarified. EXECUTIVE SESSION/CLOSED MEETING ADJOURNMENT Motion and second were made by Alderpersons Nelson/Chamberlin to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson Grimm x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. _________________________________________________________________ Andi Walters, City Clerk _________________________________________________________________ Kent McDowell, Mayor