HomeMy WebLinkAboutResolution #5436 - IDOT; existing signals at the intersections of IL 78 (main st) & vine st and IL 78 (main st) & ash st 2 l
Illinois Department
of Transportation Agreement Funding Method Payment
Route: FAP Route 22 (IL 78) Agreement No.: JN-423-011
Section: (135)TS-2;(58CS)TS Catalog No.: 036381-OOD
Counties: Fulton Resolution No.:
EXHIBIT"A"
FUNDING RESOLUTION
WHEREAS, the CITY OF CANTON (CITY) has entered into an AGREEMENT with the State of Illinois for the
modernization of the existing signals at the intersections of IL 78 (Main St.) &Vine St. and IL 78 (Main St.) &Ash Street;
and
WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the CITY to appropriate sufficient
funds to pay its share of the cost of said improvement.
NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of forty three thousand five hundred
thirty-nine Dollars($43,539), or so much thereof as may be necessary,from any money now or hereafter allotted to the
CITY to pay its share of the cost of this improvement as provided in the AGREEMENT; and
BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the
DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY,
an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to the said DEPARTMENT the
remainder of the obligation in a lump sum, upon completion of the projected based on final costs.
BE IT FURTHER RESOLVED that the CITY agrees to pass a supplemental resolution to provide necessary funds for its
share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost.
STATE OF ILLINOIS )
) ss
COUNTY OF FULTON )
I, Amo. W4%-r_et_s City Clerk in and for the CITY OF CANTON, State of Illinois,
hereby certify the foregoing to be a true, perfect, and complete copy of the resolution adopted by the CITY at its meeting
on OZ— /yip•,/ 2023.
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ?^J day of MJUJ AD., 2023.
Andi Wal ers, City Clerk
(SEAL)
RJ:pjl\s:\mgr1\vAnword\progdev\agreements\ordinance_agreement funding method\jn423011—funding method payment-cityofcanton.docx
FAP Route 22 (IL 78) and FAP Route 64 (IL 29)
State Section: (135)TS-2;(58CS)TS
Location: Traffic Signal Mast Arm
replacements in Peoria and Canton
Peoria and Fulton Counties
Job No. C-94-038-23
Agreement No. JN-423-011
Contract No. 681155
Catalog No. 036381-OOD
ATTACHMENT 1
TIN CERTIFICATION
The CITY certifies that:
1. The number shown on this form is the CITY's correct taxpayer identification number (or
the CITY) is waiting for a number to be issued to them), and
2. The CITY is not subject to backup withholding because: (a) the CITY is exempt from
backup withholding, or(b)the CITY has not been notified by the Internal Revenue Service
(IRS) that the CITY is subject to backup withholding as a result of a failure to report all
interest or dividends, or (c) the IRS has notified me that the CITY no longer subject to
back-up withholding, and
3. The CITY's person with signatory authority for this AGREEMENT is a U. S. person
(including a U.S. resident alien).
Taxpayer Identification Number: 37-6000876
Legal Status
Individual X Government
Sole Proprietor _ Nonresident Alien
Partnership/Legal Corporation _ Estate or Trust
Tax-exempt _ Pharmacy (Non Corp.)
Corporation providing or billing _
medical and/or health care services Pharmacy/Funeral home/Cemetery
Corporation NOT providing or _ Limited Liability Company (select
billing medical and/or health care applicable tax classification)
services
Other ❑ D= Disregarded entity
❑ C= Corporation
❑ P= Partnership
RJ:WL:pjl\pjl\s:\mgr1\winword\progdev\agreements\joint\jn423011.docx
LOCATION MAP
FAP ROUTE 22 (IL 78)
Section: (135)TS-2; (58CS)TS
CONTRACT: 68H55
TRAFFIC SIGNALS
FULTON COUNTY
C-94-038-23
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PROJECT AREAS
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LOCATION MAP
FAP ROUTE 22 (IL 78)
Section: (135)TS-2; (58CS)TS
CONTRACT: 68H55
TRAFFIC SIGNALS
FULTON COUNTY
C-94-038-23
Nix
78
01,
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W_Vine St
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PROJECT AR
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—--—---- W L.cust St Canton
E Chestnut St E Chestnut St.._
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FAP Route 22 (IL 78) and FAP Route 64 (IL 29)
State Section: (135)TS-2;(58CS)TS
Location: Traffic Signal Mast Arm
replacements in Peoria and Canton
Peoria and Fulton Counties
Job No. C-94-038-23
Agreement No. JN-423-011
Contract No. 681-155
Catalog No. 036381-OOD
AGREEMENT
This Agreement, entered into this day of A.D., 2023, by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and the CITY OF CANTON, of the State of
Illinois, hereinafter called the CITY.
WITNESSETH:
WHEREAS, the CITY, in order to facilitate the free flow of traffic and ensure safety to the motoring
public, is desirous of modernizing existing signal installations by installing new traffic signal mast
arms, posts, signal heads, concrete foundations, underground conduit, electrical cabling,
luminaires, pedestrian pushbutton posts with Accessible Pedestrian Signals (APS), and by
performing all other work necessary to complete the improvements in accordance with the
approved plans and specifications; and
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to
the motoring and pedestrian public and permanent in nature:
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
- 1 -
1. The STATE agrees to make the surveys, prepare plans and specifications, receive
bids and award the contract, furnish engineering inspection during construction,
and cause the improvement to be built in accordance with plans, specifications,
and contract.
2. The STATE agrees to pay all construction and engineering costs subject to
reimbursement by the CITY as hereinafter stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated cost
proration for this improvement is as follows:
Mast Arm Replacement:
IL 78(Main)&Vine,
IL 78(Main)&Ash $235,680 80% ° °$29,460 10/o $29,460 10/o $294,600
Prelim. Eng. 5% $0 0% $13,257 90% $1,473 10% $14,730
Const. Eng. 10% $23,568 80% $2,946 10% $2,946 10% $29,460
Lighting:
IL 78(Main)&Vine,
IL 78(Main)&Ash $0 0% $0 0% $8,400 100% $8,400
Prelim. Eng. 5% $0 0% $0 0% $420 100% $420
Const. Eng. 10% $0 0% $0 0% $840 100% $840
Remainina Construction: $112,080 80% $28,020 20% $140,100
Prelim. Eng. 5% $5,604 80% $1,401 20% $7,005
Const. Eng. 10% $11,208 80% $2,802 20% $14,010
TOTALS $388,140 $77,8861 $43,539 1 $509,566
Participation and reimbursement shall be predicated by the percentages shown above for the
specified work. Costs shall be determined by multiplying the final quantities times contract unit
prices plus 15% for construction and preliminary engineering. Participation toward the traffic
signals items shown above shall not exceed 125% of their estimated construction and
engineering cost.
4. The CITY has passed a resolution appropriating within its 2023 budget sufficient funds
to pay its share of the cost of this improvement, a copy of which is attached hereto as
"Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the
- 2 -
4. The CITY has passed a resolution appropriating within its 2023 budget sufficient funds
to pay its share of the cost of this improvement, a copy of which is attached hereto as
"Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the
contract for this improvement, the CITY will pay to the DEPARTMENT OF
TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted
to the CITY, an amount equal to 80% of its obligation incurred under this Agreement,
and will pay to the said DEPARTMENT the remainder of the obligation (including any
non-participating costs of FA Projects) in a lump sum, upon completion of the project
based upon final costs.
5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed
hereunder approval of the plan's specifications, by resolution or letter.
6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if
required, at no expense to the STATE
7. The CITY agrees to cause its utilities installed on right-of-way after said right-of-way was
acquired by the STATE or installed within the limits of a roadway after the said roadway's
jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at
no expense to the STATE.
8. Upon final inspection of the improvement, the STATE and CITY will continue their
respective maintenance responsibilities for traffic signal mast arms, posts, signal heads,
concrete foundations, underground conduit, electrical cabling, pedestrian pushbutton
posts with Accessible Pedestrian Signals (APS) installed herein in accordance with the
existing Master Agreement executed on July 1, 2021 or in accordance with any such
Master Agreement that may be executed in the future.
9. The parties hereby mutually agree that the obligations of the parties will cease
immediately without penalty being required if, in any fiscal year, the Illinois General
Assembly or Federal funding source fails to appropriate or otherwise make available
- 3-
funds for this contract.
10. The Agreement and the covenants contained herein shall be null and void in the event
the contract covering the construction work contemplated herein is not awarded within
three years subsequent to execution of the Agreement.
11. The CITY certifies that its correct Federal Taxpayer Identification Number is 37-6000876
and the CITY is doing business as a municipality whose mailing address is 2 North Main
Street, Canton, Illinois 61520.
This Agreement shall be binding upon and to the benefit of the parties hereto, their successors
and assigns.
- 4 -
FAP Route 22 (IL 78) and FAP Route 64 (IL 29)
State Section: (135)TS-2;(58CS)TS
Location: Traffic Signal Mast Arm
replacements in Peoria and Canton
Peoria and Fulton Counties
Job No. C-94-038-23
Agreement No. JN-423-011
Contract No. 681-155
Catalog No. 036381-OOD
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION CITY OF CANTON
By: V61 J e P IA�
e Mc ow or f Canto
By: Kensil A. Garnett, P.E.
Region Three Engineer 2
Date: Date:
Attest:
di Walters, City Clerk
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- 5 -
FAP Route 22 (IL 78) and FAP Route 64 (IL 29)
State Section: (135)TS-2;(58CS)TS
Location: Traffic Signal Mast Arm replacements in Peoria and Canton
Peoria and Fulton Counties
Job No. C-94-038-23
Agreement No. JN-423-011
Contract No. 68H55
Catalog No. 036381-OOD
I approve the portions of the final plans for the above-captioned project that
pertain to the maintenance obligations of the city of Canton.
� A ;"4 /W aO -
Kent McDowell, M or f Canton
5- 3-a3
Date
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