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HomeMy WebLinkAbout03-23-1993 Mechanical Mechanical Committee City Council Chambers March 23, 1993 6:30 P.M. Members Present: Harry Steck, Dick Coay, Chuck Chapman, Jim May Others Present: Don Edwards, James Elson, Clif O'Brien, Gary Orwig, Ray McKinney, Bob DeRenzy, Mike Elam, Larry Sarff, Will Taggart, Chris Spears, George Spahn, Bob Moileck, Howard Williams, Ross Gardiner, Don Hopper Gladys Young Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the monthly report was self explanatory. No action was necessary by the Committee. The police report was next. The report was self explanatory and no action was necessary by the Committee. Mike commented that the call load was excessive in February. The ESMA report was next. Howard Williams stated the report was also self explanatory. No action was necessary by the Committee. Mike Elam addressed the Committee with a request to purchase a radio for the detective car. He stated that two quotes were obtained: one from Motorola in the amount of $650.00 and one from Colson in the amount of $615.00. He stated that he would like to purchase the Motorola radio to keep uniformity with the other radios and to place it under the city's maintenance agreement with Motorola. A motion was made by Jim May and seconded by Dick Coay recommending the purchase of the radio from Motorola in the amount of $650.00. Voice vote. Motion carried. At this timie Marty Brown and Randy Zimmerman addressed the Committee with an update on the 911 system. Marty stated that the 911 board has approved the purchase of the phone system and it should be installed within 30 days. He stated that the control panels have been ordered. The 911 setup will be the same as the one in Lewistown so that if one system should go down, other agencies ~vili be able to use the system. Marty stated that due to the space problems where the dispatcher is located, they would like to move the front wall out four feet and the back wall back six feet to make more room. The entire cost will be borne by the 911 board and will be contracted out. This will enable the area to accommodate the 911 equipment needed for the system. Mike 1 Elam stated that if the city has paint, carpet, etc. that could be used for the remodeling, he would like to see the city provide the material. A motion was made by Chuck Chapman and seconded by Dick Coay recommending to the City Council the approval of the project for the 911 system. Voice vote. Motion carried. Mayor Edwards referred to the annual statistic report from the police chief and stated that it is encouraging to see a decrease in crime. No action was necessary by the Committee. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item was an informational item brought up by Mayor Edwards. He stated he has received correspondence from INRF requesting the city endorse Senate Bill 251 for early retirement. He stated that this is similar to the proposal given to teachers. Mayor Edwards stated he had received a questionnaire from the Illinois Department of Rehabilitation Services concerning the ADA requirements. One question is if the city would like to have support services from the agency. Mayor Edwards stated that he had been informed that DCCA will be coming out with funds for updating buildings. Mayor Edwards stated he has received correspondence from the Department of Mines, Minerals and Land Reclamation concerning the release of bonds. This property is in Buckheart Township and he has turned it over to the attorneys for review. Mayor Edwards stated he has received a request from Tammy Zink, who owns Hot Doggin', to place several small tables and chairs on the sidewalk this summer. She would also Ifke to provide curb service, evenings only, as a courtesy measure, especially for handicapped persons. Discussion followed. A motion was made by Chuck Chapman and seconded by Jim May recommending to the City Council the approval of the requests. Discussion followed on the city's liability. James will check into the case law on the liability. Voice vote. Motion carried. Dick Coay stated that in the "Biograde" magazine, it had listed that Illinois had to recycle 25% by the year 2000, not 1995. Dfscussion. This will be checked into further. Along the recycling matter, Mayor Edwards stated that he had received some complaints on the recycling company on Grant Place, but it had been moved. He stated the company is doing some reorganizing. 2 Another company, a local salvage yard, had supposedly been sold recently. Mayor Edwards stated he had been told that the area would be cleaned up and dressed up, but has since been told that the company had been sold to another buyer and the business should operate status quo. He stated that the problems encountered in the past may be ongoing. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Harry Steck, Chairman The first item on the agenda was a request from Ray McKinney to purchase four paddle boats for the lake. He stated that Pekin and Galesburg both have boats for rent in the $3.75 per hour range. The cost of each paddle boat is $310.00 from Paul Buell. He stated that there would be a designated area at the lake for the paddle boats. Discussion followed concerning the liability insurance. Ray was instructed to check with Pekin and Galesburg concerning their insurance coverage. Ray stated he would bring the matter to the next City Council meeting. Committee agreed. The lake lot extensions were next on the agenda. The Committee reviewed the options for the lease and the rent amount. Discussion followed on the possibility of the city dedicating to Orion Township the roads around the lake for maintenance. A motion was made by Chuck Chapman and seconded by Dick Coay to refer the options to the Finance Committee for review and recommendation. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item on the agenda was the possibility of notifying landlords concerning problems with their rental property. Ray McKinney stated that the property owners are not always known and when a property is sold, the new owner does not always inform the water department. Ray suggested that the landlords should have their shut offs fixes, put the bill in their name, or, they can call to check on their properties to see if the bills have been paid. Mayor Edwards stated that the appellate court has ruled that absentee owners are not users of the property, therefore, we may not be able to bill the property owners. Discussion followed. No action was taken by the Committee on this matter at this time. 3 The printer purchase was next. Ray McKinney asked that this item be tabled to the next meeting. Committee agreed. Ray McKinney addressed the Committee concerning an agreement with Crawford, Murphy and Tilly concerning the CT and chlorine dioxide feed system for the water plant. He stated the total engineering costs for these is $11,300 with an additional cost of $2,200 for the sludge handling. A motion was made by Chuck Chapman recorrmending a resolution be drawn approving the agreement with CMT. Seconded by Dick Coay. Voice vote. Motion carried. At this time the sewer problems in the north end were discussed next. Bill Dodds, 241 New Salem Drive, addressed the Committee. He stated that in January he had a problem with his sewer. The manhole was charging, the street was flooded and the culvert on Fourth Avenue was plugged. On March 22, he had flooding problems again. He stated he thought the sanitary sewer was sealed and should not have storm water seepage. He stated he contacted the EPA and they agreed. Paul Reber, 314 New Salem Drive, stated he had had sewer problems since 1978. On March 22 the water was flowing over his toilet and there was fecal matter on the floor of the basement due to the back up of the sanitary sewer. Tony Rolando, 315 Pecan, thanked the city for sending help or he would have had 18-24 inches of water in his basement. He stated he talked with the health department and they suggested studies be done to help remedy the problem. He stated he has a manhole with a check valve in his front yard but it was defective. All three of the gentlemen asked what could be done and if the city would look into the problem for a possible remedy. Bob Anderson stated that there is a relief sewer which stops at Main and Sycamore. Everything east of the area where problems occurred .runs east into a 12 inch sewer. The 12 inch sewer runs all the way to Edmar and then changes to a 10 inch sewer. Bob stated that this area needs a relief sewer to be installed to relieve the problems. Bob stated that funding may be available if the Clinton administration releases the public works moneys, or the city could look into EPA low interest loans for this protect. It was noted that DCCA funds would probably not be available due to the requirement of meeting the 51% low and moderate income levels of benefit. He stated that the sanitary sewers are not bottle tight and leakage of ground water is possible, as well as through the manhole covers. He stated that if three houses have downspouts connected to the sewer with a decent rain, these downspouts can fill up an eight inch sewer. Bob stated that footing tiles may also be hooked to the sanitary sewer, which adds to the problem. He stated there would probably have to be an 18-24 relief sewer running somewhat parallel to the existing sanitary sewer along Fourth Avenue, and would hook into the existing 21 inch sewer at Main and Sycamore. 4 Other areas were mentioned that had similar problems during the recent rains. Discussion followed. A motion was made by Dick Coay and seconded by Harry Steck to have Bob Anderson and Clif O'Brien get together to work up a plan to see what can be done and the costs involved. Voice vote. Motion carried. Bob stated that it would be several months before the study would be complete for cost estimate purposes. The Committee discussed the problems with the Fourth Avenue ditch. Clif O'Brien stated that there is a grade problem with the ditch in that there is not enough fall for the water to drain to the culvert which runs under the railroad track. No further action Baas taken by the Committee on this matter. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Com~nittee Secretary 5