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HomeMy WebLinkAbout01-26-1993 Mechanical ilAechan i ca I Comm ttee City Council Chambers January 26, 1993 6:30 P.M. Members Present: Harry Steck, Dick Coay, Chuck Chapman, Jim May Others Present: Don Edwards, Jim Elson, Clif O'Brien, Gary Orwig, Ray McKinney, Bob DeRenzy, Mike Elam, James Elson, Will Taggart, Chris Spears, George Spahn, Bob Molleck, Howard Williams, Ross Gardiner, Don Hopper Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the report was self explanatory. No action was necessary by the Committee. The police report was next. The report was self explanatory and no action was necessary by the Committee. The ESMA report was next. Howard Williams stated the report was also self explanatory. He informed the Committee that a meeting will be held with the department heads in March to finalize the plan. He requested spending up to $450.00 to send Don Taylor, the Hazmat officer, to a seminar in Chicago on March 9th and 10th. A motion was made by Jim May and seconded by Dick Coay to approve up to $450.00 for the seminar. Voice vote. Motion carried. Mayor Edwards informed the Committee that Will Taggart has requested permission to attend a one day seminar. Will stated that he has been invited to join the southern chapter of BOLA building officials. The dues are $20.00 per year. He also requested permission to attend the one day seminar being offered by the chapter. A motion was made by Jim May and seconded by Chuck Chapman recommending approval to the City Council of the dues and attendance at the seminar for Will Taggart. Voice vote. Motion carried. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. 1 Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was the garbage truck. Clif O'Brien informed the Committee that truck #52 has a broken crossmember. He stated he had received three quotes from Wheeler, Heil and Centre State for the repairs. The lowest of the three was from `JVheeler in the amount of $1,057.00. A motion was made by Harry Steck and seconded by Jim May recommending the approval of the expenditure. Voice vote. Motion carried. Clif addressed the Committee concerning the purchase of fetter hose. He stated that in jetting a sewer between 6th and 7th Avenues the hose became stuck and had to be broken to remove. He stated he has purchase more hose from Coe Equipment in the amount of $1621.00. He requested this bill be paid from the water and sewer funds. A motion was made by Harry Steck and seconded by Jim May to allow expenditure from the water and sewer funds. Voice vote. Motion carried. Dick Coay informed the Committee that a jogger was almost hit on 16th Avenue between Ash and Myrtle Streets. He stated there is a street light at each of these intersections but a light is needed in between the intersections. A motion was made by Jim May and Chuck CHapman for the placement of one street light in this area. Discussion followed on the number of activities in this area and the volume of pedestrian traffic. A motion was amended by Jim May and seconded by Chuck Chapman to have Dick Coay look at the area concerning the possibility of needing two street lights in this area. Dick agreed to check on the area prior to the next city council meeting. Voice vote. Motion carried. Clif O'Brien asked the aldermen to review the sheets presented for the 1993 MFT program. He stated there is a breakdown of costs for microsurfacing, overlay and oil and chip. He informed the Committee there is approximately $160,000 to spend on this years' program. No action was necessary by the Committee at this time. Mayor Edwards reminded those in attendance there is a meeting scheduled for Wednesday morning at 9:00 a.m. at the Fulton County Health Department to discuss the landfill. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Harry Steck, Chai rrnan Ray McKinney addressed the Committee with a year supply of boat stickers. The total stickers. A motion was made by Harry Steck to recommend approval of the purchase. Voice request to purchase a two cost is $949.00 for 800 and seconded by Dick Coay vote. Motion carried. 2 ~~ The lake lot extensions were next on the agenda. Harry Steck stated that he had not received any comments from the Legal and Ordinance Committee concerning the lease. The Committee discussed the term of the lease, the expiration times of the present leases, the rent assessed each lot, and the transfer notices. Jim Elson stated that he can provide two or three alternatives for the Committee's consideration on the term of the leases. He stated that the rent structure would have to be decided by the Council. Discussion followed on the ability of the city to terminate the leases. No action was taken by the Committee at this time and the matter was tabled for further discussion. Ray McKinney addressed the Committee with a Forestry Management Plan for the area around the lake. He stated that the plan includes an agreement for the management of the area including harvesting of trees, planting of trees and plans for future harvesting. Ray stated that this is not critical at this time. The Committee tabled the plan and a memo will be sent to the other aldermen to review the plan and provide comments on the plan. The house at 414-418 Dean Court was discussed next. Mike Elam stated that this property has changed hands. According to the city attorney, a new resolution should be passed to continue the condemnation proceedings. A motion was made by Harry Steck and seconded by Chuck Chapman to re-draft a resolution to continue proceedings on the property located at 414-418 Dean Court. Voice vote. Motion carried. Mike informed the Committee that the ownership of the property on East Locust is continuing. No action was necessary by the Committee on this item. Mike also informed the Committee that the new owners of 680 North 11th have received a permit for the demolition of the house. This was an informational item. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a request from Ray McKinney to purchase a six inch butterfly valve to replace a 1939 gate valve. He stated the cost is $1190.00. A motion was made by Jim May and seconded by Dick Coay to approve the expenditure. Voice vote. Motion carried. Ray McKinney requested permission to continue with the annual exchange program with Badger Meter for the repair/replacement of old meters. A motion was made by Jim May and seconded by Chuck Chapman to continue with this program. Voice vote. Motion carried. 3 Ray McKinney informed the Committee that in the present code book there is a provision for a $10.00 discontinuance of service charge on unpaid garbage bills. This provides that if the bill is not paid by the 25th of the month, the $10.00 charge is assessed on the unpaid bill. Ray McKinney stated that this is in addition to the $20.00 shut off fee provided for water and sewer service. Committee agreed that this fee should be assessed on the unpaid bills after the 25th of the month. In conjunction with the above, the Committee discussed the section providing for a voluntary discontinuance of garbage service. The section provides that a person can discontinue service, by written notice, for not less than 30 days. Committee discussed the intent was for snowbirds, and the problems this may cause the water department as well as the garbage department. A motion was made by Chuck Chapman and seconded by Harry Steck to send as draft ordinance to the Legal and Ordinance providing that the garbage service may be discontinued provided that the water and sewer service are also discontinued for not less than 30 days. Voice vote. Motion carried. Ray McKinney informed the Committee that if the Committee decides to prorate the garbage user fee increase and the water rate increase, the cost to reprogram the computer for a prorated increases will cost the city $75.00 per hour for approximately three hours. If the Committee were to wait until the water billing periods catch up with the passage of the ordinance, city personnel will be able to change the rates. Discussion. A motion was made by Dick Coay and seconded by Chuck Chapman to not prorate the increases but to wait until a full billing period to assess the increases. Voice vote. Motion carried. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4