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HomeMy WebLinkAbout02-09-1993 Clerical (2) Clerical Committee City Council Chambers February 9, 1993 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Bob Molleck, Others Present: Don Edwards, Jim Eison, Clif O'Brien, Gary Orwig, Ray McKinney, James Eison, Mike Elam, Harry Steck, Chris Spears, Will Taggart, Dick Coay, George Spahn, Gladys Young, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first item was a request from Gary Orwig to have a backwash pump repaired by Midland Electric in Galesburg. He stated that he did not have a price at this time but the last pump repaired was approximately $1500, which was cheaper than purchasing anew pump. A motion was made by Bob Molleck to give Gary the authority to go the cheapest route to replace this pump. Seconded by Jerry Bohler. Voice vote. Motion carried. Pat Wright addressed the next item. She stated that the tax anticipation ordinance is the first step if the city should have to issue tax anticipation warrants. If it does become necessary, an additional ordinance would have to be passed with the specifics of the tax anticipation issuance. A motion was made by Bob Molleck and seconded by Jerry Bohler to send the ordinance back to the City Council for approval. Voice vote. Motion carried. Ray McKinney informed the Committee that he had received a letter from the Environmental Protection Agency concerning the ph level of the water and the use of chlorine dioxide at the plant. Ray stated he would like to have Crawford, Murphy & Tilly review the situation and make suggestions on improving the quality of the water at the plant to regulate the ph levels in order to comply with the guidelines for compliance of surface water. Ray stated that if the city were to have to introduce carbon dioxide in the water the cost could be $36-40,000 with half coming from the depreciation fund and half from the water and sewer funds. Chris Spears stated he had received a call from Lane Evans' office wanting to know what upcoming projects the city had. He provided Evans' office with a lit of capital improvements projects both ready now and near future projects, Discussion followed. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow Ray to bring in OMT to review the situation at the plant. Voice vote. Motion carried. 1 Bills were next. Mayor Edwards asked that the annual membership for the Chamber of Commerce in the amount of $350.00 be included in the bills. A motion was made by Bob Molleck and seconded by Jerry Bohler recormtending acceptance of the bills as presented. Voice vote. Motion carried. Pat Wright addressed the Committee concerning quotes for the annual audit. She stated that letters had been sent to the CPAs in Canton. Dave Bruketta informed her that he was not able to bid at this time. A three year quote was received from Hocker and Hocker. The quote was as follows: 1993-94 - $11,400; 1994-95 - $11,900; and 1995-96 - $12,400. Pat stated that if there were requirements for additional audit information on federal or state grants, there would be additional charges. She recommended the acceptance of the quote. A motion was made by Bob Molleck recommending to the City Council the acceptance of the three year quote from Hocker and Hocker. Voice vote. Motion carried. Ray McKinney informed the Committee that he has an aerator down. It has been torn apart and some repairs are necessary. Ray stated he did not have a price available at this time for the repairs. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow Ray to continue with the repairs. Voice vote. Motion carried. Pat Wright informed the Committee she had received the quote from Safeco on the insurance premiums. With a $35,000 deductible, the premiums are: $56.94 for the employee and $84.99 for dependents. She also had quotes for $40,000 and $45,000 deductible but felt the premiums were not low enough to warrant the change in the deductible. She stated the city should make a decision by May 1st. She stated that further checking is being done on the reinsurance. Thls item was tabled to the next meeting. Jerry Bohler stated he would like to see the department heads work closer with Pat and Chris to have the budgets come in closer to the amount of revenues anticipated. No formal action was taken on this matter by the Committee. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. Bob Molleck asked that the matter be tabled to the next meeting. Committee agreed. Mayor Edwards addressed the matter of additional personnel for the East Chestnut Street project. He stated that Tracie has been informed that if the city goes with Anderson & Associates, there will be two engineering firms on the project. She has a meeting scheduled for tomorrow with both firms to develop the best plan for the city. Mayor Edwards stated the contractor is scheduled to resume work March 29, 1993 on the project. No action was necessary by the Committee at this time. 2 `~/ No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris passed out a brochure distributed by the Heart of Illinois Corridor which features local business. One of the businesses featured is LaRoma Pizza. Chris requested the city contribute $750.00 to the corridor, to be paid from Community Development funds. A motion was made by Larry Sarff and seconded by Bob Molleck to approve the contribute to the Heart of Illinois Corridor. Voice vote. Motion carried. Chris informed the Committee with the announced closing of Spurgeon's, he has contacted the corporate headquarters but have not received a response as of yet. He stated he would encourage residents to write letters of support for this store. Mayor Edwards stated that some residents are circulating petitions to keep the store in Canton. Mayor Edwards addressed the Committee concerning the depot. He stated that city employees have been working at the depot, taking out the loading dock etc. He stated that Chris has asked for help in getting the depot on the historical preservation list. Mayor Edwards stated he had asked Kayma if she could help and she stated that she did not have time with all the other work she is doing. He suggested the Committee consider getting Chris some help. Chris stated there is very little historical information in the local library and with negotiations, budgets etc., he is unable to spend the necessary time on this. Larry Sarff suggested an ad be placed in the paper to see if some of the citizens have some information on the depot. Pat Wright volunteered to go to Galesburg and to talk to a local person. Ross Gardiner stated the Ledger would print the questions in the paper to assist in gathering the information. Discussion followed. Others volunteered to gather information for the application. No additional action was taken by the Committee at this time. Mayor Edwards informed the Committee that CIC has started grinding tires. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Conrnittee Jerry Bohler, Chairman 3 err' `'~I The garbage discontinuation ordinance was first on the agenda. This ordinance provides that the garbage service may be discontinued if the water and sewer service is also discontinued. Discussion followed. Jerry Bohler stated he felt that this should be left as is and if the residents want to discontinue their garbage service, they be allowed to do so. Discussion followed on the potential problems which may occur. A motion was made by Larry Sarff and seconded by Bob Molleck to send the ordinance back to the City Council. Voice vote. Motion carried. The sign ordinance review was next. Jim Eison stated no additional information was ready at this time and the item was tabled to the next meeting. Committee agreed. The beer garden ordinance was next on the agenda. James stated they have a draft of the ordinance and will be meeting with the license holders. No action was necessary by the Committee at this time. The Committee discussed the executive session minutes next. Mayor Edwards stated that twice per year the council is suppose to approve and releease to the public the executive session minutes. Discussion followed on the manner in which to review and decide which minutes are to be reviewed and/or approved. It was decided that the chairman of the committee and the city attorney review the minutes to decide which ones can be approved and released. The Ford/PBD, Inc. application was next on the agenda. Jim Eison stated that he had researched and reviewed the ordinances and determined that to avoid any question of discrimination, this matte should go through the Planning and Zoning Commission to act on the petitioner's request. He stated they do have a petition for a special use permit. A motion was made by Larry Sarff and seconded by Bob Molleck to send the petition to the Planning and Zoning Commission for a hearing. At this time Gary Barnhart, for the petitioners, addressed the Committee. He stated they would like to have the building permit request issued prior to the hearing. He stated that is similar to a house with 13 children. Gary stated that if this were a single family residence to be built on the property to house 14 people, the building permit would be issued. This facility, for handicapped adults and support staff would be the same as a single family residence. Gary Roudebush, for the objectors, stated that there are concerns and they are satisfied in going to Planning and Zoning Commission where they would have an opportunity to speak. No further discussion occurred. Voice vote. Motion carried. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 4