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HomeMy WebLinkAbout02-09-1993 Clerical Clerical Committee City Council Chambers February 9, 1993 6:30 P.M. Mart~ers Present: Larry Sarff, Jerry Bohler, Bob Molieck, Kevin Meade Others Present: Don Edwards, Jim El son, Clif O'Brien, Gary Orwig, Ray McKinney, James Eison, Mike Elam, Harry Steck, Chris Spears, Will Taggart, Gladys Young, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first item was the discussion of hepatitis B shots. Clif O'Brien stated that these would be available through the health department at a cheaper rate than through the hospital. The health department is the organization who administered the shots for the fire department. Mayor Edwards stated he had talked with Fred Seiberman and the city should prioritize the departments in order of importance on receiving the shots. He stated that fire department personnel have been innoculated, and the police and sewer departments would be next in line. A motion was made by Bob Molleck and seconded by Kevin Meade to send the matter to the City Council for consideration. Voice vote. Motion carried. Jerry Leander addressed the Committee concerning a water bill. He stated that he ran the water line down 20th Avenue from Walnut Street to Route 9. Approximately three weeks ago, the meter showed a leak between the two buildings. Mr. Leander stated he had G-M Mechanical fix the leak. The bill for the water used through the meter, at double rates, was approximately $868.00. Mr. Leander requested some relief on the bill, if possible. Larry Sarff suggested that the average regular bill be determined and billed at the double rate and the remainder of the usage be billed at single rates. A motion was made by Kevin Meade and seconded by Bob Molleck recommending the suggestion as outlined by Larry Sarff. Voice vote. Motion carried. The next item on the agenda was the discussion of the water rates. Ray McKinney had figured the anticipated revenues based on increases of 10 to 15 cents per 100 cubic feet of water. The increase recommended by Ray McKinney was a 15c increase which would result in additional revenues of $98,811. It was stated that the increase in the water rate was not only to cover the salaries but to also maintain the plant and the system. 85-90% of every $1.00 spent is for salaries and benefits for employees. Ray McKinney stated that the costs of maintaining the water is increasing. A motion was made by Larry Sarff and seconded by Bob Molleck recommending the 15c increase in the water rates. Mayor Edwards stated that the city should think about the future by selling more water rather than letting it go over the dam. Voice vote. Motion carried. 1 4~ Clif O'Brien addressed the Committee concerning the 1993 MFT program. He stated that the aldermen had a print out of the streets and the costs involved. He provided an outline of the streets he would like to see done this year. They were: Chestnut Street from 14th to 20th Avenues; Aspen Drive, Sycamore, Custer Place, Dean Court, Baxter Court, Avenue B from Oak to Maple Streets, Lakeland Drive, Vine Street and Cypress. The majority of the streets would be micro-surfaced. He stated that on Ash Street he would like to rent a scarifier and cut the cracks, patch and roll them and micro-surface this area next year. Clif stated he would like to slurry seal the city parking lots at Avenue A, Penneys and 1st Avenue. it was discussed that $10,000 had been set aside for the residential sidewalk program again this year. The program ran very smoothly last year. A brief synopsis was provided by the secretary on the guidelines used for the program. Clif stated he will be putting the final list together for the 1993 program. No action was taken by the Committee at this time. Mike Elam requested permission to send two persons to the ILEIN conference in Springfield on March 31st through April 2. The cost is approximately $312.00. Mike stated he had planned on attending and would probably have John Harmon attend as well. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a suggestion to eliminate an identification problem and a lighting problem at the Public Safety Building. Mike Elam stated that the lettering on the building is obscured by the trees and suggested that a curved wall be placed in front of the building using the existing lettering on the building and adding lighting which will help illuminate the front entrance of the building. In the curved wall, Mike suggested that the plaque for Dave O'Brien be placed in the curved wall. Mr. O'Brien was a police officer who was killed in the line of duty. Mike stated that he has talked with the two unions briefly and feels they will contribute $300 toward the project. The anticipated costs with donated labor is $600. Mike stated that he has a commitment from a painter to paint new lettering on the doors of the building. Mike asked if the city would be willing to spend $300 for this project. it was discussed that the building could be rededicated for Mr. O'Brien. Discussion followed on the possibility of placing a sign arrow along the street to point toward the building for better visibility. A motion was made by Bob Molleck and seconded by Kevin Meade recommending approval of wall and the $300 expenditure. Voice vote. Motion carried. Ray McKinney addressed the Committee concerning the annual lab fees for the water plant. He stated that the city has been involved with the EPA to have the testing done at a cost of $3,000. He stated that if the tests were done locally the cost could be $14,000. Ray stated that 97-98% of the water plants participate in this program. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the participation. Voice vote. Motion carried. 2 Ray McKinney addressed the Committee concerning the cathodic protection for the water towers. He stated that the cost is $1188 and is an annual contract. A motion was made by Kevin Meade and seconded by Bob Molleck to approve the expenditure. Voice vote. Motion carried. Ray McKinney addressed the chemical quotes for the water plant next. He provided copies of the quotes received. He informed the Committee that these quotes were received and will be used throughout the year when ordering chemicals for the plant. A motion was made by Kevin Meade and seconded by Jerry Bohler to accept the purchase of chemicals from the quotes received. Voice vote. Motion carried. Bails were next. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending acceptance of the bills as presented. Voice vote. Motion carried. Larry Sarff informed the Committee that he had received a memo from Circuit Clerk Mary Hampton stating that certain tickets will now have an additional $5.00 deducted from the city's proceeds for a trauma fund. Mike Elam stated that this will impact the city's proceeds from tickets written on state law violation but did not have a definite dollar amount of the impact. This was an informational item only and no action was necessary by the Committee. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. James Elson stated that input has been received from Bruce Beal and others on this matter. No action was necessary at this time and the matter was tabled to the next meeting. Mayor Edwards addressed the matter of additional personnel for the East Chestnut Street project. He stated that he has two resumes from prospective inspectors. He stated the city needs to make a decision on whether to have these persons work through Bob Anderson's office or to place them on city payroll. Discussion followed on the expenses related to the positions and the problem in keeping track of time on the project. A motion was made by Larry Sarff to check with Bob Anderson to see if he is agreeable to have these persons work through his office and to inquire as to the rate which will be charged to the city for this person. Seconded by Jerry Bohler. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 3 Cormx~nity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee he had received an application for grant funds from Lynn Eich for the North 4th Avenue walking/biking trail. This application is for funds from the Illinois Department of Transportation Enhancement Program. Mr. Eich had volunteered to write the application and would like to have the city submit it. Chris Spears stated that the deadline is February 12, 1993. Mr. Eich anticipates the project to be in the amount of $20,000. This is an 80/20 split grant. Mr. Eich has indicated he has $1800 to put toward the 20'/o needed for matching funds and is requesting the city to donate the $2200 balance for the paving of the path. Discussion followed on how this would effect the application for the depot. Chris Spears stated that the depot is not on the historic registry so the city can not apply at this time for funds. He stated that if the city does not receive these funds, someone else will. Discussion followed on where the $2200 would come from and the possibility of taking it from the MFT sidewalk program. A motion was made by Larry Sarff and seconded by Jerry Bohlen recommending that the application be submitted. Voice vote. Motion carried. Chris informed the Committee that he had received correspondence from the Illinois Municipal League asking that all municipalities pass a resolution to have the governor support and endorse the permanent extension of the surcharge tax funds. He stated the city has received approximately $390,000 in surcharge funds. A motion was made by Larry Sarff and seconded by Bob Molleck recommending a resolution to sent to the City Council for consideration. Voice vote. Motion carried. Chris informed the Committee that Pat Wright has talked with him concerning the city' audit. The city had previous put out for bids a three year contract for the audit. Pat has asked if the city wants to continue using Rocker & Carter or put the contract out for bids again. Pat has stated she is happy with Rocker and they are interested in continuing with the city. There will be some increase in the fee but not a substantial amount. Discussion followed on the number of CPAs in Canton. A motion was made by Larry Sarff and seconded by Bob Molleck recomyriending invitations to be on a three year contract be sent to the local CPAs for quotes. (It was noted that James Elson is not interested in receiving an invitation to bid.) Voice vote. Motion carried. Chris stated that as an informational item, Pat Wright has written and distributed a memo concerning the $44,000 payment for Fulton Square. No action was necessary by the Committee at this time. No further business was discussed and the Community and Industrial Development Committee was adjourned. 4 Legal and Ordinance Committee Jerry Bohler, Chairman The garbage ordinance was first on the agenda. This ordinance provides that the garbage service may be discontinued if the water and sewer service is also discontinued. Discussion followed concerning the discontinuance of garbage service only and the problems which may be encountered if this is allowed. It was noted that this ordinance has had first reading at the City Council level. A motion was made by Bob Molleck and seconded by Larry Sarff sending the ordinance back to the City Council with a recommendation of approval. Voice vote. Motion carried. The sign ordinance review was next. No action was ready at this time and the item was tabled to the next meeting. The beer garden ordinance was next on the agenda. James stated they have not yet had a meeting with the license holders. loo action was necessary by the Committee at this time. A suggestion from Mike Elam on removing part of the two hour parking on West Walnut Street in the area of the hospital was discussed next. He stated that this was originally done due to the residences on the north side of the street. The majority of these have been torn down. Mike stated he has talked with the adjacent property owners and the hospital and they have all agreed to the suggestion. A motion was made by Kevin Meade and seconded by Bob Molleck to approve the recommendation to remove the two hour parking as outlined by Mike Elam. Voice vote. Motion carried. Mike informed the Committee that the placement of the stop sign at Main and Elm Streets has resulted in positive comments. Mayor Edwards agreed and suggested a center line be painted in the area to distinguish the two lanes. Mayor Edwards informed the Committee he has received a complaint letter from East Cedar concerning the garbage pickup and the need for additional street lights. Clif O'Brien stated that "Cedar Aliey" as listed on the plat, is too narrow to get a garbage truck down. The residents are having to bring their garbage to Main Street for pick up. On the street lights, it was noted there is one at the intersection and at the end of the street. Clif stated he would like to do some maintenance on this area under the MFT program. No action was taken by the Committee on these items. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5