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HomeMy WebLinkAbout01-12-1993 Clerical Clerical Committee City Council Chambers January 12, 1993 6:30 P.M. iMertt~ers Present: Larry Sarff, Jerry Bohler, Bob Molleck, Kevin Meade Others Present: Don Edwards, James Elson, Clif O'Brien, Gary Orwig, Ray McKinney, George Spahn, Jim May, Bob DeRenzy, Chris Spears, Harry Steck, Donna Branchfield, Will Taggart, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first item was the discussion of the purchase orders. Mayor Edwards stated that the limit for the department heads is $300 and he would like for the committee to consider increasing this amount to $500.00. It was stated that the bills would still come to the Committee and City Council for approval on the normal list of bills. A motion was made by Bob Molleck and seconded by Kevin Meade to raise the limit of the purchase orders to $500.00. voice vote. Motion carried. A request to purchase a new police car was next. In the absence of Chief Elam, Donna Branchfield addressed the Committee with the request. She stated that the state bid from Miles Chevrolet is in the amount of $12,649. With the necessary options, the total price would be $13,149. In checking with local dealers, Lock's can provide the same vehicle at a price of $12,768. The other two dealers either could not match the state bid price or do not offer the police package. Donna stated that the task force will be reimbursing the city $14,568 for six months salary for Canton's officer. Discussion followed on the reimbursement of the money and the use of these funds for the purchase of the car. Mayor Edwards stated that the district gives Canton the use of up to 25 people for the salary of one of our officers. A motion was made by Bob Molleck and seconded by Kevin Meade to waive the bidding procedures and to approve the bid from Lock's for a new police car. Bob Molleck stated he had asked Mike to prepare a study of the police car fleet. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to have some wiring done to eliminate the load on one of the transformers at the water plant. He stated that the transformer was overheating due to the load and he would like to have two heaters rewired to a larger transformer. The quote for rewiring is $885.00. The cost of a new transformer is $3600.00. Discussion followed. Ray was instructed to obtain a second quote for the work and to bring it to the next City Council meeting for consideration. Ray agreed. 1 Ray informed the Committee that the prison, Cuba and Norris are having problems with trihalomethanes. He stated that Canton is in compliance and several things have been done at the plant to keep the level down and within standards. He stated he has talked with Gv1T about feeding ammonia, which converts chlorine to chloramines, which helps control the trihalomethanes. Ray informed the Committee that the engineering and permit would cost approximately $1,000 for CMT and to institute the feeding of ammonia would cost approximately $5,000. The annual cost is unknown at this time but the feeding of ammonia would cut down on the present plant treatment costs. Ray stated that if the level of trihalomethanes goes over the limit, the city would have to restrict anyone else in hooking on to the system and advertising and mass mailings would have to be done. A motion was made by Kevin Meade and seconded by Bob Molieck to approve the request. Voice vote. Motion carried. Mayor Edwards stated he had asked Bob Anderson to attend concerning the West Walnut Street sewer project. He stated that there are several things the City needs to do concerning special conditions for the grant. One of these is the environmental review. Bob Anderson stated that he has not seen the special conditions for the project. Bob stated he had anticipated the bid letting to be in the spring. Chris Spears stated he had not reviewed the special conditions but he can contact DCCA representatives for assistance. Mayor Edwards stated that the bridge on West Hickory Street will be upddated. The city presently has a sewer hanging on this bridge and the sewer will have to be relocated. Bob Anderson stated that one of two ways this can be accomplished. One is to rehang the sewer on the new bridge, or, put a trestle beside the bridge for the sewer. He stated that the county is presently looking at financing for the project, but he did not know if the cost of building a trestle had been looked into. A motion was made by Larry Sarff and seconded by Jerry Bohler to have Bob Anderson monitor the situation and report back on the status. Voice vote. Motion carried. Bob DeRenzy requested permission to attend a Hazmat seminar in Roseville, Illinois on March 9-11, 1993. He stated the cost of registration is $290 for Monday and Tuesday plus meals, and motel room for one night. This seminar is on the underground movement of gas from storage tanks. A motion was made by Larry Sarff and seconded by Kevin Meade to allow Bob DeRenzy to attend the seminar. Voice vote. Motion carried. Bob DeRenzy addressed the Committee concerning the purchase of an air pack for the fire department. He stated the cost is approximately $2,400 and the firemen are willing to purchase a pack if the city purchases one. Discussion followed. A motion was made by Jerry Bohler and seconded by Kevin Meade to allow the expenditure. Voice vote. Notion carried. 2 Bob informed the Committee that the removal of the tanks at the Standard station on North Main Street was to be done on Monday. There seems to have developed some legal problems and the tanks are still there. Bob stated that the state fire marshal) was called in due to a complaint last week from Illinois Bell representatives concerning gas fumes in their vault on Main Street. He also stated that one end of one of the tanks has floated to the top since it has been uncovered and will have to be either removed or covered to correct. Chris Spears addressed the Committee concerning the health insurance. He stated that Pat Wright had prepared a memo with recommendations for addressing the $137,144 deficit. The city will be receiving $40,000 in reimbursement from Safeco. She has suggested that an assessment be made of $500 per active city employee, the cemetery, park district and library paying a proportionate rate for their employees, $10,000 be taken from the water and sewer account for ernpioyees paid from those funds, and the use of surcharge funds in the amount of $33,500. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler to recommend approval of the recommendations. Voice vote. Motion carried. Hepatitis B shots were discussed next. Larry Sarff stated that OSHA has changed their rules on the shots. Donna Branchfield stated that the Department of Labor is the agency who has notified them that the shots should have been obtained by December 1st. Ciif O'Brien stated that he has been talking with Graham Hospital concerning the shots and they will be getting back to them. Committee discussed the various persons who should have the shots, such as fire, police, garbage and sewer department personnel. No action was taken on the matter at this time. Bilis were next. Chris stated that the part of the Elson Law Office bill for the Prairie Farms building research should come from Community Development funds. He stated that Pat Wright felt that the lake lot lease bill should come from water and sewer funds as well as the Gallatin leachate bills and the Bill Painter matter. A motion was made by Bob Molleck and seconded by Kevin Meade to split the bills as outlined and to recommend approval of the bills. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. James Elson stated that this is being reviewed by Bruce Beal. No action was necessary at this time and the matter was tabled to the next meeting. 3 ~~ `3 Jy "~ Bob Anderson addressed the Chestnut Street project. He stated that the contractor is scheduled to resume work on February 27th. He stated that Tracie Skaggs can not handle the work by herself. She will need some inspection assistance. He stated that Tracie has one person in mind. Mayor Edwards stated he felt it would be better to have these persons go through Bob's office. Bob stated that it would be more economical. He stated that he has been looking for someone for the position. He will review the grant documents to see if any inspection costs were included in the federal or state portions of the project. If not, the funds may have to come from the city's motor fuel tax funds. No further action was taken by the Committee at this time. Chris Spears informed the Committee that Pat Wright would like to have action in open session concerning the hiring of Bruce Beal to be the city's negotiator for the union contact. A motion was made by Kevin Meade and seconded by Larry Sarff to have Bruce Beal represent the city in negotiations. Voice vote. Motion carried. Chris informed the Committee there would be a meeting with Bruce Beal concerning negotiations on Wednesday at 6:30 p.m. Bob stated there will be an executive session at the end of the meeting. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee he had been informed by Pat Wright that at one time the salaries for the Community Development Department were reimbursed to the city as well as the health insurance premiums. The Community Development fund has a balance of $61,000. If the director's salary and insurance were reimbursed to the city for the past year, the reimbursement would be approximately $35,000. If one fourth of the secretary's salaries and insurance were reimbursed as well, the amount would be $40,686.00. Discussion. A motion was made by Larry Sarff and seconded by Jerry Bohler to reimburse the director's salary, one fourth of the secretary's salary and health insurance premiums for both positions, respectively. Voice vote. Motion carried. The motel/hotel tax was discussed next. Chris stated that he had found that the revenues could be used to promote tourism and conventions for the municipality. In checking with DC CA, it was not recommended that salaries be paid from the fund and no infrastructure expenses can be taken from the fund. No action was taken by the Committee on this matter. 4 Chris informed the Committee that the dues for the Fulton County Tourism is due in the amount of $200.00 and requested they be paid. A motion was made by Larry Sarff and seconded by Bob Molleck to approve the dues to be paid from the Community Development fund. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the affirmative action plan. James stated this is in final draft form. A motion was made by Bob Molleck and seconded by Larry Sarff to have a resolution approving the plan at the next City Council meeting. Voice vote. Motion carried. The sign ordinance review was next. James Elson stated that Will Taggart had asked for and received several area sign ordinances and they are being reviewed at this time. This item was tabled to the next meeting. The beer garden ordinance was next on the agenda. James stated it is his understanding that Mike Elam will be meeting with the license holders to get input on this matter. No action was necessary by the Committee at this time. The lake lot lease extension review was next. Harry Steck stated this is in draft form and would like the Committee to review the lease, paying particular attention to paragraphs 2, 4 and 12 and to forward any input to his committee. This will be discussed at the next Mechanical Committee meeting. The implementation of a zebra mussel policy was next. Ray McKinney had suggested a policy be set for the control of the zebra mussels in Canton Lake. Discussion. A motion was made by Larry Sarff to have an ordinance drawn up to adopt the policy and to post it in appropriate places as well as distribute them to boat sticker purchasers. Seconded by Bob Molleck. Voice vote. Motion carried. At this time, Mayor Edwards presented four ordinances to the Committee abating the fire prevention tax, police prevention tax, the corporate liability insurance tax and the fire and police pension fund taxes. He stated that if these taxes are abated, something would have to be put in their place. He stated he had talked with Jim Hocker concerning the pension taxes and he felt it should be pursued. Mr. Hocker volunteered to work with the city attorney as well as talk with other communities that are in the process of abating these taxes. Mayor Edwards stated he has called for a meeting of the council as a committee for Monday evening, January 18th in the Council Chambers at 6:30 p.m. to discuss the financial situation. It was noted that Pat Wright will be updating the last memo concerning the projected deficit. 5 No further business was discussed and the Legal and Ordinance Committee was adjourned. At this time a motion was made by Larry Sarff and seconded by Jerry Bohler to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the meeting was adjourned. Kayma Duncan - Committee Secretary 6