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HomeMy WebLinkAbout12-08-1992 Clerical Clerical Camrnittee City Council Chambers December 8, 1992 6:30 P.M. + Members Present: Larry Sarff, Jerry Bohler, Bob Molleck Others Present: Don Edwards, James Elson, Ciif O'Brien, Gary Orwig, Ray McKinney, George Spahn, Jim May, Bob DeRenzy, Chris Spears, Harry Steck, Mike Elam, Will Taggart, Dick Coay, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first item was the opening of bids for the purchase of one new pick up truck. It was noted that three bids had been received, one of which had been opened by the city clerk by mistake and resealed. A motion was made by Bob Molleck and seconded by Jerry Bohier to consider the bid. Voice vote. Motion carried. The bids were opened by the secretary and were as follows: Art & Gene's - $16,258.00; Lock's - $13,371.00; and, Coleman's - $16,589.00. A motion was made by Jerry Bohler and seconded by Bob Molleck to refer the bids to staff for review. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to purchase a pond aerator. Quotes were received ranging from $460.00 to $625.00. Gary stated that to have the aerator repaired would be $550.00. He requested permission to purchase a new aerator from the low bidder, Foremost Electric, in the amount of $460.00. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow the expenditure. Voice vote. Motion carried. Clif O'Brien addressed the Committee concerning the repairs to the 1984 IH garbage truck. He stated that while repairs were being made in accordance with the original bid, additional items such as a new crank shaft and kit, oil pump, tachometer shaft, transmission maintenance, a rebuilt starter and coring one half of the radiator was also necessary. The original bid was $3664.46 from Centre State and the additional repairs are $2,103.25 for a total cost of $5,767.71. Clif stated that he feels that no matter who repaired the truck, these additional items would have had to be done. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending approval of the additional repairs. Voice vote. Motion carried. The next item, CIC stock, was removed from the agenda at this time. Bob Anderson addressed the West Walnut Street sewer project. He stated that there may be an increase in the cost of the project of approximately $20,000. He stated there is a 48" sewer that the new sewer can no9t be placed over or under, therefore a couple of junction boxes will be required. Bob stated there is a contingency of $17,000 in the grant and he is hoping that that bids for the project will be competitive and come in under their estimate. He stated that the work can not be done until the grant is approved by DCC',A. There is also some items which could be done in-house to sae $7500. Chris Spears stated he had contacted DCC'.A to see if more funding would be possible through a grant modification and was told that this was no longer allowed. He stated that additional funding, if this project were put on hold to reapply in the next round for additional funds, may be jeopardized if the project is started at all. The committee instructed Chris to find out DCC,A's definition of "if the project is started at all" to determine what can be done in the interim period. Chris agreed. No further action was taken on this matter at this time. Gary Orwig requested permission to purchase a 6" valve. Two quotes were received. One from Illinois Meter in the amount of $475.00 and one from Sidener Supply in the amount of $444.00. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the purchase of a 6" valve from Sidener Supply in the amount of $444.00. Voice vote. Motion carried. Bob DeRenzy addressed the Committee concerning the purchase of an air pack for the fire department. He stated the cost is approximately $2,000. He stated that at the monthly meeting the fire department agreed to match the purchase with payment to be from the 2% money if the city also buys one. Bob informed the committee that a $1700 fan was purchased last month from the 2% money. Jerry Bohler made a motion to allow the expenditure with the agreement that the fire department would purchase one air pack as well. Bob Molleck stated that one airs pack was left in the budget but felt that the meeting that Harry Steck has requested to discuss possible areas to cut money before the implementation of the taxes voted on at the last council meeting should be scheduled. He asked if this purchase could wait 30 days. Bob DeRenzy stated he felt it could be put off and felt the fire department would wait 30 days. Bob Molleck stated he felt the meeting Harry has requested is important. Discussion. The motion died for lack of a second. The Committee decided to carry this item over to the January meeting. Bills were next. Ray McKinney stated that the CIPS bill listed under the water department was the cycle bill and will be split between the departments. A motion was made by Jerry Bohler and seconded by Bob Molleck to send the bills to City Council as presented. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. 2 Negotiations, Grievance and Personnel Committee Bob Molieck, Chairman The first item was the drug testing. James Eison stated that this is being worked on. No action was necessary at this time. Bob Anderson addressed the Chestnut Street project. He stated that he had talked with Roy Settler of IDOT concerning the number of people necessary for the project. He stated that normally an experienced resident engineer and two additional people are used on a project of this size. Bob stated that Tracie is doing all this and other duties in city hall. Mr. Settler felt that someone should be on the job at all times with two helpers who do not have to be on the job all the time. Bob stated that the paperwork in itself is a job of its own. He stated that if Tracie is going to do other things in this building, someone should be on the project all the time who is experienced in the field. Bob stated that the city could hire someone for an on-call basis but would have to be paid the prevailing wage plus benefits. He stated this could be $20-23.00 per hour plus benefits. Bob Molleck stated it may be more beneficial to have Tracie on the job all the time and hire someone else to perform her duties when needed. Harry Steck asked if the University of Illinois have students who perform internships. Bob Anderson stated that there are no interns, they would be working on their own but would still have to be at prevailing wage and may be spotty. The Committee made no decision on this matter but stated that with the project starting back up in approximately March, further discussion and a decision would have to be made on the matter. This item was tabled to the next meeting. Bob stated there will be an executive session at the end of the meeting. Chris informed the Committee that a letter had been received from the EPA on the grant fund reimbursement. This has been verified by Crawford, Murphy & Tilly and discussed with Pat Wright. The city will receive $112,600 and the documents are ready to be signed and submitted. It was noted that the funds are anticipated to be received within 30 days. No action by the Committee was necessary on this matter. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Corrnnunity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the informed the Committee he had checked implementing a hotel tax. The city is implement the tax. It is a maximum of 5% Director's report. Chris into the possibility of not home rule but can with the proceeds to be 3 used to promote tourism. Chris guessed the income of the tax would be $10-15,000 per year. Larry Sarff stated that this tax would not be on the residents but they would benefit from the tax. Chris stated he was not sure what exactly the money could be used for, such as part of Chris' salary. A motion was made by Bob Molleck and seconded by Larry sarff to have Chris look into the hotel tax further. Voice vote. Motion carried. Chris informed the Committee that Martha Huff would need a sign variance. Will Taggart stated that the a 100' variance is needed for the new signs. The Committee stated that this would be brought up at the next council meeting. Chris informed the Committee that the Jo-Ann Fabrics store will be closing at the end of the month. This is a corporate decision to close the smaller stores. He stated he has written two letters encouraging the placement of a larger store in Canton and offering to discuss possible financing options. To date, a response to the first letter had been received but no further correspondence from the corporate office on his offer has been received. Chris addressed the memo from Pat Wright concerning the effect of the additional taxes on property. He stated that she is projecting a $300,842.91 deficit without the surcharge funds. She had written that the amount of tax would be $48.00 per year on a home with an equalized assessed evaluation of $8,000. The memo states that the cost would be $6.04 per $1,000 assessed evaluation. Chris also stated that Mayor Edwards had distributed a memo on the amount of money which would be received if the utility tax were placed on other utilities. Plo action was taken on this matter at this time. The Banner property lease request was next. Chris stated that attorney Jerry Hall had informed him that their client was withdrawing his proposal at this time and requesting the matter be placed on hold. Chris stated he had informed the Banner village president and road commissioner of this request. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohier, Chairman The first item was the affirmative action plan. James stated this is in final draft and asked that the Committee review the document. No action was taken at this time. Mike Elam addressed the need for stop signs at the intersections of 5th and Myrtle and at 10th and Myrtle. Mike stated that he feels a stop sign is needed at 10th and Myrtle. This is a "t" intersection close to the schools. It was noted that this ordinance has had 4 first reading by the council. On the matter of 5th and Myrtle, Mike stated that this is not the same type of intersection and felt that a stop sign was not necessary at this time. A mo-tion was made by Larry Sarff nd seconded by Bob Molleck to send the ordinance for the stop sign at 10th and Myrtle to the City Council for approval. Voice vote. Motion carried. The beer garden ordinance was next on the agenda. James stated -this is in the process. Mike Elam stated that a letter will be sent to the liquor license holders to obtain their input and/or suggestions on this matter. No action was necessary by the Committee at this time. The house at 326 East Locust Street was discussed next. Mike Elam stated that this property has been through the City Council by resolution but has since changed hands. He stated he would like to have the city attorney do a title search and continue with the condemnation proceedings. A motion was made by Larry Sarff and seconded by Bob Molleck to have the city attorney to continue with condemnation proceedings on the property located at 326 East Locust Street. Voice vote. Motion carried. No further business was discussed and the Legal and Ordinance Committee was adjourned. At this -time a motion was made by Bob Molleck and seconded by Larry Sarff to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the meeting was adjourned. Kayma Duncan - Committee Secretary 5