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HomeMy WebLinkAbout04-14-1992 Clerical Clerical Committee City Council Chambers April 14, 1992 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade Others Present: Don Edwards, Jim Elson, Clif O'Brien, Gary Orwig, Ray McKinney, George Spahn, Mike Elam, Chris Spears, Harry Steck, James Elson, Jr., Bob DeRenzy, Will Taggart, Dave Barnett, Dick Coay, Jim May, Don Hopper, John Froehling, Gladys Young Finance Committee Larry Sarff, Chairman The first item was a request from Gary Orwig to purchase a new radio for the new sludge truck. He stated that the low quote was $573.50 installed from Colson Radio. A motion was made by Bob Molleck and seconded by Kevin Meade to approve this expenditure. Voice vote. Motion carried. Gary Orwig requested permission to purchase a 250 amp breaker for the blower room. The low quote was from Kewanee Electric in the amount of $570.00. A motion was made by Kevin Meade and seconded by Bob Molleck to approve the expenditure. Voice vote. Motion carried. The next item was a request from Ray McKinney to approve the annual contract in the amount of $1188 from Wallace and Tiernan for the cathodic protection. A motion was made by Bob Molleck and seconded by Kevin Meade to approve this annual expenditure. Voice vote. Motion carried. Ray McKinney requested permission to purchase an effluent filter valve. He stated that he did not have a final price but the last one purchased was over $900. He requested permission to obtain a final price and bring the matter to the next City Council meeting. A motion was made by Bob Molleck and seconded by Kevin Meade to have Ray bring the final price to the next City Council meeting. Voice vote. Motion carried. The purchase of beach floats was addressed by Ray McKinney. He stated that the cost would be approximately $3500 for the floats which have to be installed to separate the boaters from the swimmers. He stated this would be paid from the Lake Development fund. A motion was made by Kevin Meade and seconded by Bob Molleck to approve this expenditure. Voice vote. Motion carried. Ray McKinney requested permission to purchase four 1250 gallon septic tanks at a price of $500 each for the campground and beach. He stated that this would be paid from the Lake Development fund. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the expenditure. Voice vote. Motion carried. Bob DeRenzy addressed the Committee concerning a request for schooling approval received from Bonnie Cremer. He stated that she is requesting permission to take two classes per semester for approximately four years for a total cost of approximately $4,000. Discussion followed concerning past practice. The department head would approve the request on a class by class basis, not a whole curriculum. This provided Bob with the direction he needed on the matter. No further action was necessary by the Committee. Bills were next. The only bill questioned was the attorney fee for Pollitt vs City. This was due to a court case concerning a delinquent water bill. A motion was made by Bob Molleck and seconded by Kevin Meade to refer the bills to the City Council for approval. Voice vote. Motion carried. Mike Elam requested permission to send one officer to an ILEIN Conference in Springfield, Illinois at a total cost of $170.00. A motion was made by Bob Molleck and seconded by Kevin Meade to approve the expenditure. Voice vote. Motion carried. Larry Sarff informed the Committee that Pat Wright had requested authority to increase the insurance premiums paid to the fund, beginning May 1st. The rates would be: $172.16 for the individual and $233.53 for dependents for a total of $405.69. A motion was made by Larry Sarff and seconded by Bob Molleck to allow the city treasurer to put these amounts into the insurance fund. Voice vote. Motion carried. Larry stated that Pat had also informed him that the life insurance premiums had remained the same but the reinsurance had increased 25%. He stated that the city has a couple of ongoing large claims. Larry stated that Pat wanted the Committee to approve the present rate and has been informed that if an alternate reinsurance agent is found, the reinsurance will be moved to the new carrier. A motion was made by Larry Sarff to approve the new rate. Seconded by Kevin Meade. Voice vote. Motion carried. Larry informed the Committee that it is getting close to the last of the fiscal year and Pat is putting the city on notice to hold the line on spending, preferably only for emergencies. No further business was discussed and the Finance Committee was adjourned. 2 ~r Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item vas the drug testing. Bob Molleck stated there was no new information on this item and asked that it be tabled. Committee agreed. The next item was the discussion of unpaid medical care items for Don Ridenour. Bob Molleck stated that in 1990 Don had a Doppler scan performed at Methodist Medical Center. The insurance paid for the expense. In 1992, Don was ordered by his doctor to have another Doppler scan. This one was performed by a mobile unit. The insurance has refused to pay for this expense due to the fact that a mobile diagnostic unit is not a covered expense. Discussion followed concerning the payment of the bills and an upgrade of the insurance coverage. A motion was made by Larry Sarff and seconded by Kevin Meade authorizing the payment of the bill and to include this item in the discussion with the agent as a covered service. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee that: A) all of the budgets had been turned in and April 22nd the committee will review the budgets under the general fund and on April 29th the water and sewer fund budgets will be reviewed. Both of these meeting start at 6:30 p.m. in the Council Chambers; 6) Union negotiations will be held April 15 at 6:30 in the Council Chambers with the public works union; C) Basement De-Watering is still $4,000 short of the December 1st payment; and D) one of the rehab loans is a few days late. Chris asked the Committee's feelings on using a portion of the downtown TIF funds to offset the interest rate to developers in the area. He stated that the fund has a balance of $87,452 with $20,000 committed to the sidewalk project and $33,500 for the resurfacing of the downtown streets. This would leave a balance of approximately $33,952. He asked about the possibility of making available $10-20,000 for the offset. He stated that the city can pay up to 30% of the interest on a loan. If a developer has a loan at 10% interest, the city could pay 3% of the interest of the loan. Discussion followed. Larry Sarff stated that personally, he understands the benefit of the idea but is not interested in participating in this type of program. No action was taken by the Committee on this request. 3 ~" Chris stated that Ray Jackson (JATE Inc.) has submitted an application for $2500 for the Canton Hotel. The total project is $6,095. He stated that all criteria has been met and he recormiended approval of the application. A motion was made by Larry Sarff and seconded by Bob Molleck to recommend approval of the application for JATE Inc. for $2500. Voice vote. Motion carried. The next item was the discussion of the Christmas decorations for the downtown area. Mr. Wayne Burger, Wayne Manufacturing Company, addressed the Committee. He stated that he had been contacted by the Chamber of Commerce concerning the purchase of 10 large wreaths and garland for 15 small poles. The price is $3350.00 with trade in of 15 used decorations. Mr. Burger stated that after looking at the downtown area, he recommended 15 wreaths and 15 garland for a total cost of $4800 with trade in and early order savings. Mike Rolando stated he was impressed with the construction quality. Chris Spears stated that the reason they are here tonight was to let Council know what the Chamber is doing in way of Christmas decorations. He stated they are concerned with the storage of the decorations. He stated he is not sure of their decision on a fund raiser for the purchase of the decorations. Dennis Stremmiel stated that they are concerned about the storage and had talked briefly with Clif O'Brien concerning putting the decorations up, and would like to get the city s feeling on possible financial assistance. Mayor Edwards stated that the city has never put the decorations up, had not stored them until recently and had never paid for the decorations. He stated they were talking about quite a bit of money, labor and time involved. Ray McKinney stated that the decorations have been stored at the water plant but the Jaycees had taken care of them. Mayor Edwards asked if TIF funds could be used to assist the project. Pat Wright stated she did not think so. Dick Coay stated that CIPS puts up the decorations in Lewistown with two men and a bucket truck. He suggested someone contact the superintendent. Discussion followed. No formal actions was taken by the Committee on this item. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the affirmative action plan. ~ information was presented and the item was tabled at th DeRenzy stated that the Fire and Police Commission about the status of the plan. Bob Molleck stated t patterned from the Peoria plan but that has since been suggested that the new Peoria plan be obtained and action was taken by the Committee. o additional is time. Bob had wondered hat this was updated. He reviewed. No 4 Mobile homes/mobile home parks was next on the agenda. This item was tabled at this time Handicap parking was next on the list. Mayor Edwards stated that the downtown will be overlayed and there had been some discussion, due to the ADA regulations, to put the west side parking at the curb instead of island parking as it is now. He stated he had asked Bob Anderson to look at the pattern for parking on the west side but they have not received anything from Bob at this time. No action was taken by the Committee on this matter at this time. The no parking ordinance for 7th and IVlaple was next. This was referred back to the City Council for second reading and passage. The barking dog ordinance was discussed next. This was a request resulting from the issuance and conviction of a nuisance violation on a dog. James Elson gave a brief synopsis of the case. Bob Molleck stated that this has been used for years and has worked very well. Mike Elam stated that this was not a case of issuing a ticket on the first complaint, several contacts had been made prior to the issuance of the ticket. No action was taken by the Committee on this matter. The next item was addressed by Mike Elam concerning a proposed skateboard ordinance. He stated that this is patterned after Morton's ordinance. Discussion followed. In-line skates were also discussed and added to the ordinance. Mayor Edwards stated that according to the proposed ordinance, skateboards and in-line skates will be prohibited everywhere. A motion was made by Larry Sarff and seconded by Bob Molleck to draw up an ordinance and send it to City Council for consideration. Voice vote. Motion carried. Ray McKinney addressed the Committee with a change in the camping fees for the campground. He stated that with the recent amendment, the city is losing quite a bit of money. He recom-nended the daily rate be the only rate listed in the ordinance and the campers be given one free day with a week's stay and one free week with a month's stay. A motion was made by Larry Sarff recommending an amendment be drawn for the next City Council meeting. Seconded by Bob Molleck. Voice vote. Motion carried. Will Taggart addressed the Committee concerning a change in the sign ordinance. He stated that a business owner in the industrial park is wanting to put up a larger sign. The present ordinance provides for a sign one half of the lineal footage of the property. He suggested the size of the commercial sign be determined by the architect. Discussion followed. Mayor Edwards stated that the ordinance provides for the City Council to approve variances to this ordinance without a public hearing. A motion was made by Larry Sarff and seconded by Bob Molleck to handle signs as the council has in the past, with the council hearing variances to the ordinance. Voice vote. Motion carried. 5 ~11~" ,,fir Will Taggart requested that the restrictive covenants for the industrial park be reviewed and adopted. He stated that a business owner in the industrial park is requesting this. Mayor Edwards provided background on the covenants when the industrial park was established. Jim Elson stated that he has no problem in reviewing the covenants but he would need direction from the committee to do so. A motion was made by Larry Sarff to authorize Jim Elson to review and make suggestions to the proposed covenants. Seconded by Bob Molleck. Voice vote. Motion carried. Mike Elam requested direction concerning the abandoned vehicle ordinance. He stated that for years the police department has used three options for vehicles. The options are: A) license the vehicle; B) remove from the property; or C) cover the vehicle with a tarp. He stated that the city attorney has found that covering the vehicle is not an option. Mike stated that if the ordinance is changed he would like to see public notice given to eliminate potential problems. Mayor Edwards stated that the intent was to get junk cars and trucks out of the yards. He stated there are some instances that owners have antiques and are waiting on restoration. Mike stated he felt to not notify the public would be wrong. Discussion followed. Larry Sarff made a motion to notify the public through the local media that the city intends to enforce the present ordinance beginning July 1, 1992. Seconded by Bob Molleck. Voice vote. Motion carried. Mike addressed the Committee concerning trucks being off the truck routes. He stated that there are instances where drivers are dropping their trailers and taking the trucks to their homes in residential areas. He stated that one instance had occurred this winter where the owner has left the truck running to warm it up. Bob Molleck stated that he feels it would be unfair to enforce the ordinance if the routes are not properly marked. Discussion followed. No action was taken by the Committee at this time. Mike Elam addressed the Committee with an informational item. At the corner of Main and Sycamore in the west bound lanes, the striping has been changed. It now allows for a right turn lane onto Main Street to help alleviate congestion. No action was necessary on this item by the Committee. Mayor Edwards addressed the alley vacation request from J.D. Streett. He stated that an ordinance will be on the next City Council agenda and the Planning and Zoning Commission heard the matter and will be making a favorable recommendation to the Council. Mayor Edwards addressed the matter of the Bruketta driveway request. He stated that Dave Bruketta owns property north of the lake. He is requesting the use of approximately 150 feet of city owned property to put in a driveway with a gradual incline. Mayor Edwards suggested approval provided the city is able to use the road and Mr. 6 Bruketta maintain the area to prevent erosion. Jim Elson stated that there is no problem in granting the easement with co-use by the city and Mr. Bruketta maintaining the area. He stated that the easement would run with the land. A motion was made by Bob Molleck and seconded by Larry Sarff to allow the easement. Voice vote. Motion carried. Mayor Edwards informed the Committee that the alert warning system has been installed and is in operation. This was a part of the TCI agreement for extension of the franchise. Mayor Edwards stated that he has received communication from John Doubek, attorney for Nelson Carlo. He indicated that the company should know within two weeks of their status. Bob DeRenzy informed the Committee that two persons from Galesburg have contacted him concerning their purchase of Chet's Standard station on North Main Street. Mayor Edwards stated that Jim P~towen, the developer for Hy-Vee had registered a complaint on the damage to the station. The police department has been patrolling this area and the purchase of the station will help solve the problem. Mike Elam stated that the Task Force has approved the Canton Police Department for membership. Mayor Edwards stated that he has received a plat for Rick Lillie's subdivision. He stated there was no correspondence with the plat but assumes that the city's approval is being requested since it is within one and a half miles of the corporate limits. Jim May informed the Committee that he had been in contact with the owners of the Star gas station on South Fifth Avenue and they have indicated the station should be sold in approximately two weeks. At this time a motion was made by Kevin Meade and seconded by Bob Molleck to convene in executive session for the purposes of personnel and negotiations. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 7