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HomeMy WebLinkAbout12-22-1992 Mechanical Mechanical Corm~ittee City Council Chambers December 22, 1992 6:30 P.M.. Members Present: Harry Steck, Dick Coay, Chuck Chapman, Jim May Others Present: Don Edwards, Jim Elson, Clif O'Brien, Gary Orwig, Ray McKinney, Bob DeRenzy, Mike Elam, James Elson, Will Taggart, Chris Spears, Ed Reed, Ross Gardiner, Gladys Young, Don Hopper, Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the report was self explanatory. No action was necessary by the Committee. The police report was next. Mike Elam pointed out that the Operation Cash Crop receipts was a reimbursement for marijuana eradication for the officers' overtime involved. He also noted that on the DARE report, Dennis Brown has invested 224 hours during the month of November, of which a lot of the time was donated time. No action was necessary at this time on the report by the Committee. The ESMA report was next. Howard Williams was not in attendance and Ed Reed stated that the report was self-explanatory. No action was necessary by the Committee. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chai rmian The first item was a review of the loader bids. Each bidder was given the opportunity to explain__t~e.ir bid. Elghmy Machinery stated that the buy back amount is 73 ~7uvith no limit on the hours placed on the machine. Martin Equipment stated that their buy back plan provides for replacement in two years at $10.00 per hour of use on the machine. Capitol Equipment stated their buy back is $75,000. Mining & Road Supply did not have a representative at the meeting. Each of the three companies stated that financing was available at 6.5%. Chris Spears stated that the city could get a lower interest rate at a local bank. The Committee asked for a recommendation from Clif O'Brien. He stated that all of the pieces of equipment are comparable 1 and acceptable. He stated that if the city wants to purchase the loader, he would recommend the low bid of Martin Equipment. If the city is looking at a buy back plan, he would recommend Capitol Equipment. The bid is $1408 more than the low bid but the oveThis cost is $2,561 for the city to have the machine for three years. averages out to approximately $1.71 per operating hour. With the buy back plan, the city would not have to put any money into repairs of the machine. The city would have a Caterpillar machine for three years but would not be locked in and could re-bid it in three years and get another new machine. Ray McKinney stated that he could not see the city putting a lot of money in repairs like we have in ali the oid equipment the city has. A motion was made by Jim May and seconded by Chuck Chapman recorrrnending to the City Council the three year buy back plan presented by Capitol Machinery. Voice vote. Motion carried. The next item was the review of the backhoe lease bids. It was noted that Eighmy Equipment does not have a lease plan and their bid consisted of an outright purchase price, therefore their bid did not comply with the specifications. The low bid was from Capitol Machinery in the amount of $4800, while Martin Equipment's bid was in the amount of $4950. Discussion followed concerning the service received from Martin Equipment who presently supplies the city with a backhoe. A motion was made by Harry Steck and seconded by Jim May recommending to the City Council the acceptance of the low bid. Voice vote. Motion carried. The landfill fees were discussed next. Mayor Edwards stated that he had sent a letter to the county asking for a meeting to discuss the solid waste plan for the county. He has received a letter fran the county asking for a meeting to be scheduled after the first of the year. He stated he will try to set up a meeting and keep the aldermen informed. Clif O'Brien presented the committee with a comparison of the costs to haul garbage to the Fulton County landfill and the Peoria County landfill for ten days. Dick Coay stated that the time is the same, the dumping time is less, there were no flat tires on the truck going to the Peoria facility, it costs an additional $5.00 per day in fuel but costs $600 less in dumping fees for the ten days. This is approximately $2400 per month savings if the city goes to the Peoria facility. Discussion followed on the price of tare repairs. When asked, Clif stated that Peoria does not have an assessment for out of county dumpers. if stated that if the city goes out for bids, Peoria Disposal will have to go to Peoria County for the bid. The Committee discussed the problems encountered with the landfill in Cuba. Mayor Edwards stated that until the city and county reach a common ground, he suggests that Ciif be instructed to go to the most economical facility at least until after the January meeting with the county. He stated that he felt Clif should proceed with action which is best for the community. A motion was made by Jim May and seconded by Chuck Chapman recommending that until the matter is resolved, the garbage be dumped at the most economical place. Voice vote. Motion carried. 2 No further business was Corrrnittee was adjourned. discussed and the Streets and Garbage Lake, Buildings & Grounds Committee Harry Steck, Chairman The first item on the agenda was the zebra mussels. Ray McKinney stated that he had put together a suggestion for a policy for the lake. He stated they can lay up to 100,000 eggs per year. At this time there is no evidence they are in the lake. He stated they are beneficial in that they filter a liter of water per day and clean up the lake but they can also plug the intake structures. James Elson suggested that the words "willfully infecting Canton Lake" be taken out of the last paragraph. This would be hard to prove that it was done intentionally. The committee discussed the way to enforce the policy. Mayor Edwards suggested an ordinance to allow for the fine and to hand out the policy with the boat stickers. Ray McKinney stated he had other hand outs as well. A motion was made by Harry Steck and seconded by Dick Coay to have an ordinance drafted and to refer the matter to the Legal and Ordinance Committee. Voice vote. Motion carried. The lake lot extensions were next on the agenda. Jim May addressed the Committee with a suggestion that the city allow the leases to run out and to sell the property. He stated he did not feel the city should own any of the ground at the lake. Mayor Edwards stated the city has a grant for the Clean Lakes Program to improve the lake. stated that at one time Freeman United Coal Company hadepasnCreek~wiHe the expansion of the lake into the middle fork of Copp & Tilly. stated that he has provided those prints to Crawford, Murphy He suggested that the lot lease proceeds and/or the sale of the lots be earmarked for the expansion of the lake. Discussion followed. Harry Steck stated that paragraphs 2, 4 and 12 need to be reviewed and discussed further. It was decided by the Committee to table this item but to also refer it to Legal and Ordinance for review and cormients No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a request from Ray McKinney to purchase a six inch butterfly valve to replace a gate valve for one of the filters. He stated the cost is $928.00. A motion was made by Harry Steck and seconded by Chuck Chapman to approve the expenditure. Voice vote. Motion carried. 3 One is for That Taco Place Two sign variances were discussed next. who is asking for a 74 square foot variance and one for Shifty~sMayoa and Spirits who is asking for a 423.5 square foot variance. Edwards suggested that the sign ordinance be referred to the Legal and Ordinance Committee to either be abolished or changed. A motion was made by Dick Coay and seconded by Chuck Chapman to recommending to the City Council approval of both of the variance requests and to have Legal and Ordinance Committee review the sign ordinance. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning the agreement with Kentucky Fried Ikhiwith. legaitatcounselt conce~ninglithiso agreement) Taggart to to Committee agreed. lib further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4