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HomeMy WebLinkAbout10-22-1991 Mechanical Mechanical Committee City Council Chambers October 22, 1991 6:30 P.M. Members Present: Harry Steck, Dave Barnett, Dick Coay, Jim May Others Present: Don Edwards, Jim Malmgren, Clif O'Brien, Ray McKinney, Gary Orwig, Mike Elam, Chris Spears, Bob Molleck, Bob DeRenzy, George Spahn, Ross Gardiner, Don Hopper, Howard Williams, Will Tag ga r t Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated that the report was self-explanatory. He informed the Committee that he, Chris Spears and Harry Steck will be going to Bloomington on Friday, October 25th to look at a new Tele-Squirt truck. He invited anyone else interested in seeing this truck to ride along. The police report was next. Mike Elam stated that the report was self-explanatory. Mike informed the Committee that new 30 MPH speed signs have been placed on Lakeland Drive. More signs are to be installed. He also informed the Committee that the 45 MPH speed sign on North 11th Avenue has been moved north 500 feet. Mike also informed the Committee that he had received a note from Larry Howarter on the cooperation received by other departments in a recent matter. The ESDA report was next. Howard Williams stated that the report was self-explanatory. He informed the Committee that ESDA will be changing their name to ESMA (Emergency Service Management Agency) and the local will be following suit. No action was necessary by the Committee at this time. The matter of the inspections on some of the condemned houses was next. Harry Steck stated that he had some problems with the inspections held November 17th. Approximately 17 houses were inspected. He stated that it was obvious on some of the houses that there were code violations but four or five houses he questions the justifications for the search warrants and inspections. Harry suggested that the first round of inspections be done by in-house staff such as the fire department etc. Harry stated that he feels the procedures were wrong. He stated that in ~1rr` some instances there have been tickets issued for high weeds etc., but there are not individual files on these houses. Mayor Edwards stated there are some houses the city needs to go after, such as the one that has been sent for condemnation where the wall is falling in on the house. Harry Steck suggested that a stronger case be built before the inspection team goes through. Mike Elam stated that only four persons of the seven present should be allowed inside the residence: The officer with the warrant, the building official, the structural engineer and the health officer. No elected official or outsider should be allowed in the houses. Jim Malmgren stated that this was the case on occupied houses. He explained the procedure that is undertaken to obtain a search warrant, how the search is conducted, and what happens following the inspection. Mayor Edwards stated that some of the problems may be handled by the code enforcement officer. He stated that some of the inspections have resulted in the owners correcting the problems to bring the house up to code or demolishing the house. Harry Steck stated that maybe the procedures should be fine tuned to eliminate the unnecessary cost of the inspections on some of the houses. No formal action was taken by the Committee at this time. Harry Steck presented a petition for the removal of the prohibition of a right turn at Main and Ash Streets. Mayor Edwards stated that this item was brought before the Council, has been tabled to the next meeting, and suggested the petition be presented at that time. Committee agreed. Jim Malmgren addressed the Illinois Department of Transportation traffic light maintenance agreement. He stated that the change would include the city's 25% participation in the maintenance of the traffic lights at Main and Locust Streets. He stated that the city does participate in other traffic light maintenance, some as much as 50°Jo. A motion was made by Harry Steck and seconded by Dick Coay to refer the agreement to the City Council for consideration. Voice vote. Bob DeRenzy addressed the Committee with a request to go out for bids for a new rescue truck. A motion was made by Dick Coay and seconded by Dave Barnett to allow bids to be received for a new rescue truck. Discussion. Harry Steck asked if Bob was comfortable enough to write the specs for the truck. Bob stated he was. Voice vote. Motion carried. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. 2 Streets and Garbage Committee Richard Coay, Chairman The first item was a request from Clif O'Brien to have the truck rear ends repaired. He stated that last week one of the rear ends on one of the old trucks the city is keeping went out. He requested the repair of up to $2500 for the rear ends. A motion was made by Dave Barnett and seconded by Harry Steck to allow the repairs up to $2500. Voice vote. Motion carried. A street light request in the area of East Locust Street between 11th and 14th Avenues was discussed next. A petition was presented with a request for the installation of a light in the 1200 block of East Locust Street. This street does not contain through streets between 11th and 14th Avenues or any street lights between 1160 and 1324 East Locust Street. The Committee discussed the need for a light at the intersection of 20th Avenue and Ash Street as well. A motion was made by Dick Coay and seconded by Bob Molleck that a street light be placed at the intersection of 20th Avenue and Ash Street as well as in the 1200 block of East Locust Street. Voice vote. Motion carried. The Committee discussed a tree in the alley behind 414 Dean Court. It was stated that several complaints have been received on the tree. Jim Malmgren stated that this is one of the properties inspected. The tree contains bees and is a dangerous tree. Discussion followed. A motion was made by Dick Coay and seconded by Jim May to have Clif O'Brien get quotes for the next City Council meeting for the removal of the tree, and a lien be filed on the property for the removal. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee David Barnett, Chairman The first item was the discussion was a request from Verl Murphy for permission to build a garage on a lot leased by the city. Mr. Murphy stated that he would like to build a 14x22 garage. Jim Malmgren commended Mr. Murphy for doing what the lake lot lease requires. Discussion followed on the location of the lot and the location of the garage. A motion was made by Harry Steck and seconded by Jim May to allow the request to build the garage with Mr. Murphy obtaining the necessary permits from the county. Voice vote. Motion carried. 3 ®1r+ A proposal for the grass area on Sycamore Terrace was presented by David Brecheisen and Jim Padowan. Mr. Brecheisen stated that the park area has been mowed inconsistently by the city and will a pull type mower which has resulted in trees being mowed down and/or damaged. He stated that several of the neighbors have been mowing the area. He requested a t he be extended on the east side of the park and in the middle. He stated that the the needs to be cleaned of debris and a tree removed. Mr. Brecheisen stated that $158 has been collected for future improvements to the area. He would like to have the city consider mowing the area using riding mowers if possible for the residents of the area will mow the park area. Clif O'Brien stated he had looked at the area and the extension of the catch basins and to fill in the gully would be no problem. He stated that the extension of the pipe on the est side of the park may be expensive unless he can find a concrete whistle to place in the area. He stated that due to the manpower situation, mowing with small mowers would be a problem. Mayor Edwards stated that he encourages community price and it is nice to see the residents taking an interest in the area. The city will consider the requests presented and do what they can to assist the residents of the area. No formal action was necessary on this matter. The FmHA/owner mortgage request was next on the agenda. Due to the fact that there has not been any further contact by the potential buyer, the Committee decided to remove this item from the agenda until further contact is received. Will Taggart addressed the Committee concerning a request from K-Mart for the placement of a sign depicting their garden center. He stated that the sign is 70.5 square feet. This is just over the allowable size in accordance with the zoning ordinance. He requested Committee's direction in this matter. Discussion followed. A motion was made by Harry Steck and seconded by Dick Coay with a recommendation to allow the sign for K-Mart. Voice vote. Motion carried. Generator bids were next. The secretary opened the bids received. The synopsis of the bids are contained on the attached tab sheet. A motion was made by Dave Barnett and seconded by Harry Steck to refer the bids received to staff for review. Voice vote. Motion carried. Mayor Edwards addressed the matter of the trees along Buckeye Street. He stated there is approximately 150' of trees between the new street and the street adjacent to the armory. He suggested that the city have the contractor presently on the job push the trees over with the city removing them. He stated that approximately two feet of topsoil could be removed, aggregate be put down and traffic would be allowed to use this entrance from Fourth Avenue. He stated this would help alleviate traffic on Route 78 on a temporary basis. He stated that this could not be 4 paid from the Motor Fuel Tax funds. Discussion followed. A motion was made by Harry Steck and seconded by Jim ~~1ay to allow the expenditure to open the street up. Voice vote. Motion carried. George Spahn addressed the Committee concerning the repair to the front doors on the city building to allow the use of both doors. He stated that Quinn Glass has quoted a figure of $500 or less for the repair to the door. Discussion. A motion was made by Harry Steck and seconded by Jim May to allow the expenditure of $500 to repair the front doors. Voice vote. Motion carried. Dave Barnett informed the Committee that during the Spoon River Scenic Drive he visited the museum. He stated that the roof is bad and the tongue and groove flooring in coming up. He asked that George look at these areas as well as the ceiling the in the front corner of the building. George agreed. No further action was necessary by the Committee at this time. Dick Coay addressed the Committee concerning the placement of a mobile home on North 11th Avenue. He stated that this appears to be a mobile home. Will Taggart stated that this is a modular home and in the case of modular homes, a certified letter can be provided by the manufacturer which states it complies with all federal, state and city specifications as a modular home. Dick stated that this was brought in on two low boys and, in accordance with CIPS regulations, this is a double wide mobile home. Will stated he will check on this first thing in the morning. No further action was taken by the Committee at this time. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a request from trash pump for System Maintenance. old and with water break season replace this pump. He stated that for the pump and the low bid was $408.00. A motion was made by Barnett recommending approval of Motion carried. Harold Wilson add water line in the stated that there are interested and of the line. He agreement with the Clif O'Brien to purchase a 3" The present pump is four years coming on, he would like to he had received three quotes from German's in the amount of Jim May and seconded by Dave the purchase. Voice vote. ressed the Committee concerning the proposed Del-Bar subdivision, east of Canton Lake. He are presently 21 leaseholders/landowners that willing to provide funds for the installation stated that it is his understanding that an city can be made to have the original 5 purchasers reimbursed their costs over the next ten years. Harold requested that the city use the consumer price index factor to determine the price of the hook up for future connections. He stated that he or other committee chairmen will assist the city in determining the price. He stated that this would allow the original persons to be reimbursed only their costs and the balance would be retained by the city for maintenance. Jim P~lalmgren stated he would prefer an agreement among the landowners/leaseholders as well as an ordinance for this arrangement. Discussion followed. A motion was made by Jim May and seconded by Dave Barnett to send the matter to the next City Council meeting for approval. Voice vote. Motion carried. Gary Orwig requested permission to purchase a nurse truck for the sewer plant. He stated that a tank and pump have been located at Waste Control in Galva. He requested permission to put the chassis out for bid with the city purchasing the tank from Galva for $18,195. He stated that a lease/purchase plan of $45-48,000 on a five year lease would be possible. In talking with Pat Wright, she suggested a down payment of $40,000 with a lease/purchase plan of three years with plans to pay early. Mayor Edwards stated that this is a specialty truck and Gary would like to have bids on the truck not on the tank. Jim tJlalmgren stated that this seems to be a specialty item, one that is not generally available on the open market. Chris Spears stated that he has been told by dealers that if the city decides on a lease/purchase of a vehicle, bidding is not required. Jim stated that he does not agree and suggested bids be taken. Discussion. A motion was made by Harry Steck to have Gary Orwig and Rick Tieken write up specs for the truck and put out for bids with bids to be received in accordance with the publication requirements at the next available meeting. Voice vote. Motion carried. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 6