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HomeMy WebLinkAbout08-27-1991 Mechanical Mechanical Committee City Council Chambers August 27, 1991 6:30 P.M. Members Present: Harry Steck, Dave Barnett, Dick Coay, Jim May Others Present: Don Edwards, Jim Malmgren, Clif O'Brien, Gary Orwig, Ray McKinney, Mike Elam, Chris Spears, Ross Gardiner, Bob DeRenzy, Don Hopper, Ed Reed, Will Taggart Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the report was self-explanatory. No action was necessary by the Committee. The police report was next. Mike Elam stated that the call load and arrest activities were higher than last month. No action was necessary by the Committee on the report. The ESDA report was next. Ed Reed presented the report. He informed the Committee that ESDA may be eligible for a 5d'/o matching grant to update the sirens. Presently, the city is paying $2,205 per year for the leased lines for five sirens and an increase is anticipated. With the grant possibility, the total project would be $16,000 with the city's 50% being $8,440. This will enable the activation of the sirens by radio rather than being dependent upon electric and phone lines. Ed stated that at the present rate, the city could pay for their share in approximately 46 months, based on the present rate paid to the telephone company. With the inclusion of this project in the regional application, the city is not obligated. Mayor Edwards stated that ESDA will be getting the capability of cable warning system. He stated he has approved the concept with the cable company but the details are to be worked out. Discussion followed. A motion was made by Dave Barnett and seconded by Dick Coay to accept the concept of remote control sirens and to pursue the grant possibilities. Voice vote. Motion carried. The next item was the generator specs. Harry stated that Ray McKinney has asked that the date to receive bids be extended to October 22nd. This is due to that time frame involved and the preparation of the specs. 1 ~~-" ~'` No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item was a request from Clif O'Brien to have the spare transmission repaired. The cost for Wheeler's to repair the transmission would be $3000-$3200. A motion was made by Harry Steck and seconded by Jim May recorrrnending approval of the expenditure. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee David Barnett, Chairman The first item was the discussion of the motorcycle club lease. Dave stated that the city has applied for a grant for siltation dams as well as other items for the preservation of the lake. He stated he would recommend that the lease with the motorcycle club be allowed to run this season and next season with termination in October 1992 at which time the property would be vacated. Harry Steck stated that he was disappointed with the club in the fact that trees have been taken down and the club has infringed on property not leased to the club. Dan Lingenfelter, president of the club, stated that there had been storm damage and some trees were moved off the track. He stated that he thought the club was allowed to use the Zink property four times per year for scrambles. Mayor Edwards stated that it was not the Zink property but the Kilroy property that was approved. Dick stated that he was in the area last week, heard motorcycles running all morning, saw the gate was open and saw two young kids on what he thought was the Zink property. Dan Lingenfelter asked if the city could assist the club in getting ground from Nature Conservancy. Mayor Edwards stated that the Nature Conservancy is a not for profit organization with headquarters in Washington, D.C. They have approximately 6,000 acres around Norris. He stated he would write a letter to see if ground would be available for the club. Dan Lingenfelter stated that the rougher the ground, the better. David Share, treasurer for the club, stated that they had already decided not to use the Zink property for future events and has had someone volunteer to install a dry dam to prevent siltation. It was stated that the club had installed a $3,000 sprinkler system to help eliminate the dust problems. Discussion continued. A motion was made by Dave Barnett recommending that the lease be 2 continued with an expiration date of October 1992 and at that time the property would be vacated. Seconded by Jim May. Discussion. Ray McKinney stated that part of the damage he has seen will have to corrected by doing some work by hand due to the fact that it will be difficult to get equipment to the area. Voice vote. (1 aye) Motion defeated. Harry Steck stated that the would like to see the club do the following: to eliminate some of the trails, put in a dry dam with Ray McKinney's approval, the club to stay off the Zink property, and for the city to try to assist in finding another location for the club in the very near future. Discussion. Dave Barnett, Ray McKinney and a representative of the motorcycle club will look at the area to decide what trails are to be eliminated and to bring the plan back to the committee at its September 24th meeting. Gale McNett stated that the club representative had informed the residents of the area that there would be no events held during July and August. There were events held on July 14, 21 and August 11. Harry asked Dan Lingenfelter to provide the city with a list of activities and events scheduled for the next season. He agreed to provide the information. The next item was addressed by Chris Spears. He stated that Doneta McCloskey had passed away this year and the city had a rehab loan on the property at 143 East Spruce in the amount of $11,600. Chris stated that he had been contacted by the heirs on the possibility of purchasing the property. Nancy Chenoweth of FmHA had contacted Chris to inform him that they had a first mortgage on the property in the amount of $13,753. He stated that if the property is sold, it would not cover these liens. Nancy Chenoweth informed the Committee that the Frrt-iA mortgage contains a clause that states that a second mortgage is not allowed. The property has been appraised by a financial institution for $14-15,000. Discussion followed on the value of the property. A motion was made by Harry Steck recommending that the estate, at its expense, have the property appraised by a licensed appraiser and to bring that information back to the Committee on September 24th. Seconded by Jim May. Voice vote. Motion carried. The Committee discussed a request for water on West Maple Street limits. Dave stated that he had been contacted by a resident who would like to have water service. He stated that she is the last house on West Maple Street and after review by himself and Clif O'Brien, it was determined that a boring would be necessary under the railroad tracks. Mayor Edwards stated that this is outside the city and the city is not in the habit of running water lines outside the corporate limits. He stated that she could run the line, with a pre-annexation agreement, and she would be responsible for the railroad crossing. Mayor Edwards stated that in the past the city has participated with a larger line, but the owners have collectively put it in and paid for the construction costs. Dave stated he would get back with her and inform her of these things. 3 Dick Coay asked about the possibility of having water run to Youth Acres and Del-Bar addition. Discussion followed. Mayor Edwards stated that there are 23 people wanted to run a line in the Del-Bar addition and they will be coming to the city to ask permission to run the line across city property. They will be presenting a map of the location and other information. Bob DeRenzy informed the Committee that the Old Beach addition has received a permit and will be putting in the water line before long. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a request from Gary Orwig to replace a 250 amp breaker for one of the blowers at a cost of $546.00. A motion was made by Dave Barnett and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. Chris Spears addressed the Committee with the next item. He stated that the CIEA is putting on a supervisor training program in Peoria. The cost is $295 per person and will be held on seven Thursdays from September 12 through October 24 from 6:00 p.m. to 9:00 p.m. Mayor Edwards stated that if the supervisors do attend, he feels the city should give them part of the next day off since they do not get paid for overtime. Mike Elam stated that the Western Illinois Training Institute just put on a three day training program and it may be possible to have them come and put on a training program. Discussion followed concerning the concerns of some department heads with evaluations and the possibility of contacting CIEA and WITI to see if seminars in-house are possible. A motion was made by Jim May and seconded by Harry Steck to have Chris and Mike check on the availability of in-house training seminars and to have the supervisors check with Chris if they are interested in attending the CIEA seminar. Voice vote. Motion carried. When asked on the status of the Hebb agreement for rental of the Zink property, Ray McKinney stated that he is to meet with Mr. Hebb concerning the amount of ground being farmed. No action was necessary by the Committee at this time. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4