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HomeMy WebLinkAbout03-26-1991 Mechanical~1r-+ Mechanical Committee City Council Chambers March 26, 1991 6:30 P.M. Members Present: Harry Steck, Jim May, Chuck Chapman Others Present: Don Edwards, Jim Malmgren, Clif O'Brien, Gary Bob DeRenzy, Bob Molleck, Ed Reed, Bob Molleck, Ray McKinney, Cliff Sagaser, Will Taggart, Dan Oaks, Gladys Young, Ross Gardiner, Don Hopper Public Safety & Traffic Committee Alderman Steck presided over the meeting. The first item on the agenda was the fire report. Bob DeRenzy stated that the report was self explanatory. No action was necessary by the Committee at this time. Mayor Edwards complimented everyone who assisted at the fire at the South Park church. The police report was next. Bob Molleck presented his report to the Committee and stated the report was self explanatory. No action was necessary by the Committee. Mayor Edwards informed the Committee that interviews for the position of police chief will be Wednesday, March 27, 1991. He stated that all aldermen were welcome to attend the interviews. Don stated he would like to have a recommendation by April 1st so that the new chief could work with Bob Molleck. Bob stated that he would like to see the new chief attend the Illinois Law Enforcement Information Network (ILEIN) on April 10 through 12. He stated that cost of registration is $45.00 each and lodging would be approximately $50.00 per night. He recommended the new chief and one other person attend the conference. A motion was made by Harry Steck to allow Bob Molleck to make hotel reservations and register two persons for the ILEIN conference. Seconded by Jim May. Voice vote. Motion carried. Bob also stated that due to the added publicity of the breakins which have occurred, he would like to see the City look into the possibility of joining Crime Stoppers. Mayor Edwards stated that this can be looked into. The ESDA report was next. Ed Reed presented the report on behalf of Howard Williams. No action was necessary. Mayor Edwards informed the Committee that Howard will be on vacation from March 31 through April 8, 1991. He also informed the Committee that he has received a salary increase for the Coordinator and Deputy '~r-' ' Coordinator. He has requested a $6.00 for the Coordinator and $3.00 for the Deputy Coordinator. This would be a total annual increase of 108.00. A motion was made by Harry Steck and seconded by Jim May recommending a $6.00 increase per month for the Coordinator and a $3.00 per month increase for the Deputy Coordinator. Voice vote. Motion carried. The Committee discussed the downtown sidewalks next. Mayor Edwards stated that the sidewalk along the Rushford parking lot is in need of repair and is in the tax increment area. Cliff Sagaser provided a cost estimate of $2.50 per foot or $5,000 for the replacement of the walk. On the east side of the square between Chestnut Street and Elm Street, the cost would be $3.00 per foot or $15,000 for the entire walk. Cliff stated there are several areas in this block that are good and do not need to be replaced. If the selected areas are replaced the cost could be reduced to $10-12,000. Cliff stated that the property owners would have to be contacted due to the location of vaults under the walks. The owners may have to build walls in the basement due to the voids. Discussion followed. The Committee instructed Clif O'Brien and Cliff Sagaser to look at the entire square to determine what sidewalks need to be replaced. A motion was made by Harry Steck to put the walks out for bids with the areas to be separated into two bids and to have the bids received at the April 23rd Mechanical Committee meeting. Seconded by Jim May. Voice vote. Motion carried. Dan Oaks, fire department safety officer, informed the Committee that he had nothing new to report on at this time. Harry Steck stated that the ad hoc committee will be presenting their inspection report at the next City Council meeting. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Harry Steck, Chairman The first item on the agenda was the street sweeper. Phil Allen of Elliott Equipment addressed the Committee. He stated that he felt there was nothing mechanically wrong with the sweeper. He stated that he drove around Canton and several roads have crowns. This sweeper has to have level ground for proper operation. Mr. Allen offered his services to Canton to try to sell the sweeper at 5% commission. He stated he would also be interested in selling Canton a mechanical broom sweeper. He anticipated being able to sell the present sweeper for $55-65,000. No formal action was taken by the Committee but the matter will be discussed at the next City Council meeting. 2 The purchase of a roller for the Street Department was next. Clif O'Brien requested that this be deleted from the agenda at this time. Committee agreed. The Committee discussed the parking problems in the 400 block of West Pine Street. Mayor Edwards stated that there is a parking problem in that the neighbor has several vehicles and are parking in front of Mr. Gholson's house. Bob Molleck stated that he had been out there to look at the situation and, in fact, had issued a ticket in the area today. Bob stated that he would have Howard Williams go out to the area to mark the tires. Bob also stated he would write a letter to Mr. Gholson concerning the situation and the actions that will be taken by the department in monitoring the area, marking tires and issuing tickets for parking violations. At this time the Committee heard presentations from Bernie Held of CMT and from Mike McKee and Mark Averill of EMC concerning a disagreement on the change orders for the digester cleaning contract. Bernie Held stated the original contract was $108,644 with four changes orders ($24,042, $2,436, $800, and $2,294) making a total of $138,216 as CMT's recommendation to pay EMC. Mike McKee stated that the EMC request is an additional $9,627. This is partly due to the use of Hydrovac to remove the sludge, which was due to the density of the sludge which was not expected. With the original contact, the included change orders, the additional $9,627 request and deducting $2,500 for the additional sludge application which needs to be done, EMC's total request is $144,049. This is a difference of $5,833. Mayor Edwards recommended a settlement or compromise due to the fact that this is holding up grant funds to the city. Discussion followed. The Committee offered to split the difference which would result in a total contract of $141,132. Mike McKee stated that this would be acceptable to EMC. A motion was made by Harry Steck to add $2916 to CMT's recommendation of $138,216 for a total contact amount of $141,132 for EMC's sludge removal contract. Seconded by Chuck Chapman. Voice vote. Motion carried. Bernie Held informed the Committee that the install the grit treatment has informed unavailable and will not be available un informed them that this was not acceptable with the temporary solution. No action Committee on this matter. firm who is suppose to him that the pump is til mid-April. Bernie and they would come up was necessary by the No further business was discussed and the Streets and Garbage Committee was adjourned. 3 ~"'' '~/~ Lake, Buildings & Grounds Committee Chuck Chapman, Chairman The city hall furnace bids were next. Will stated that Chris Spears is handling this matter. Chris stated that he had talked with a representative of Honeywell concerning the present system. He did find that there is a sensor system available that would notify maintenance people if a problem arose with the boiler system. The boiler is in good shape and the Honeywell representative stated that the piping and radiators could be replaced at a lower cost than replacing the entire system. Discussion followed. The Committee recommended no action be taken at this time. The bids received for the construction of the buildings at the campground and beach were discussed next. Ray McKinney had provided a recommendation to the Committee. Ray stated that the apparent low bid from Charles Dailey only included the masonry and concrete therefore he recommended Hobbs Contracting in the amount of $12,292. Ray had talked with Pat Wright and recommended using one months surcharge funds for the project. A motion was made by Harry Steck and seconded by Chuck Chapman to use one months surcharge funds and award the contract to Hobbs Contracting in the amount of $12,292. Voice vote. Motion carried. Ray McKinney recommended retaining the same campground custodian as last year. He stated that gentlemen is interested in retaining the position. Committee agreed. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Wbrks - Water and Sewer Committee Jim May, Chairman The first item was the discussion of the vacancy in the water department. Ray McKinney stated that Elaine Scott has turned in her retirement notice effective May 10th and he would like to fill the position. He stated that this would allow the person to work with Elaine before she leaves. Mayor Edwards stated that he would prefer to wait until after the new council is seated before filling the position. He stated that he felt the other two persons presently working in the department are capable of handling the work in the interim period. Committee agreed. The replacement of a seal at a cost of $890 was requested by Gary Orwig. This seal is for the recirculating pump in anaerobic building. A motion was made by Jim May and seconded by Harry Steck recommending approval to purchase the seal in the amount of $890. Voice vote. Motion carried. 4 Gary Orwig requested permission to purchase a lubricator from Ritter Engineering for the digester. He stated that the cost is $748. A motion was made by Jim P,Aay and seconded by Harry Steck recommending approval of the purchase of the lubricator from Ritter Engineering at a cost of $748.00. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to purchase a new computer station. He stated that the ADDS stations were purchased originally for $349. Tracie's station needs repaired or replaced. The company will provide a maintenance agreement at a cost of $184 or anew station can be purchased for $349.00. Discussion followed. A motion was made by Jim May and seconded by Harry Steck to purchase a new station. Voice vote. Motion carried. Mayor Edwards stated that the Council members may want to start thinking about the possibility of the city being a pass through agent. He stated that some of the dilapidated buildings in the city may be obtainable by the city and passed on to a developer. Jim Malmgren stated that there are two ways this could happen. One is to accept a quit claim deed with the city being responsible for the demolition of the building, or to find a developer to pass the building on to. He stated that this could be discussed in more depth at the City Council meeting. Mayor Edwards stated that with the city's commitments to the K-Mart and Wal-Mart streets, the Council may want to consider having an engineer oversee the projects after Cliff's retirement. He stated that there are some possible engineers for the job and this is something to start thinking about. No action was necessary by the Committee. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 5