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HomeMy WebLinkAbout09-10-1991 Clerical Clerical Committee City Council Chambers September 10, 1991 6:30 P.M. Members Present: Kevin Meade, Larry Sarff, Jerry Kohler Others Present: Don Edwards, Mike Elam, Bob DeRenzy, Clif O'Brien Gary Orwig, Ray PJIcKinney, Will Taggart, Harry Steck, Dave Barnett, Chris Spears, Ross Gardiner, Don Hopper, Dan Oaks Finance Committee Larry Sarff, Chairman The first item vas a request from Ga ceramic coated. He stated that this impeller and is a recommendation of $540.00. A motion was rnade by Kevin Bohlen recommending approval of the Motion carried. ry Orwig to have an impeller will extend the life of the the company. The cost is ftileade and seconded by Jerry expenditure. Voice vote. Gary Orwig addressed the Committee concerning tl~e thickner pump. He stated that it needs to be repaired and a portion of the repair bill should be under warranty from the manufacturer. The total cost is $400 to repair the pump, of which the city's share should be $320.00. A motion was made by Kevin 1~leade and seconded by Jerry Kohler to approve the expenditure with Gary to follow up on the warranty. Voice vote. CLlotion carried. Gary Orwig requested permission to purchase a dialer for the Industrial Park lift station. He stated that if this lift station malfunctions, there is no alarm system. He stated that at one time this station had a loud horn and warning light. The horn was disconnected due to complaints from the trailer park and the light was disconnected since no one could see it. He stated that the quotes on file are approximately two years old and the low quote was $500.00. He stated that he had budgeted $800 for the dialer. He informed the Committee that with the dialer, if the station malfunctions the dialer will call and notify someone of a problem. A motion was made by Jerry Kohler and seconded by Kevin Meade to approve the purchase of a dialer for an amount between $500 and $800. Voice vote. Motion carried. Clif O'Brien addressed the Committee concerning the advertisement of sealed bids for the sale of various vehicles/pieces of equipment owned by the City. The aldermen were presented with an equipment listing which contained minimum bids for each vehicle/piece of equipment to be sold. Discussion followed. The Committee instructed Clif to change the minimum bid on the dog catcher truck to $200 and the minimum bid on the fire car to $500. Clif informed the Committee that the bids will be received at the October 8th Clerical meeting. Ray ~JlcKinney informed the Committee that the plumber is in the process of roughing in the plumbing at the beach house and the campground building has been completed. According to the Health Department, Ray informed the Committee that certain plumbing fixtures are needed. They are: automatic shut off shower heads (12 x $195.23); temperature control valve for the showers ($287.00); and shut off faucets for the lavatory ($1,242.00). The total cost of the plumbing fixtures is $3,871.76. Ray stated that this would be paid for from the lake development fund. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the $3,871.76 expenditure from the lake development fund for the plumbing fixtures. Voice vote. Motion carried. Ray McKinney requested permission to purchase a new lime feeder for the water plant. He stated that the present feeder is in poor condition and needs to be replaced. The cost of a new feeder is $6,042.00, which would be paid from the depreciation account. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the purchase of a new lime feeder from the depreciation account. Voice vote. hAotion carried. Ray informed the Committee that he has received two quotes for the 3,174 feet of sewer pipe for the septic system for the campground and the beach. The lo~v quote was from Diller in the amrount of $7,030.60. He requested permission to purchase the pipe. A motion was made by Jerry Bohler and seconded by Kevin Meade to recommend approval of the pipe purchase. Voice vote. Motion carried. The Committee reviewed pay estimates #2 and #3 for Pollitt Mobile Concrete. ~,9ayor Edwards stated that the footage and the amrounts are the same on the two estimates. He informed the Committee he had Tracie check the footage in this block and the amrount are correct. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval of the pay estimates #2 and #3 for Pollitt Mobile Concrete in the amiount of $7,840.00. Voice vote. Motion carried. 2 A bill from Burlington Northern was address by Chris Spears. He stated that Pat Wright had provided a memo for the aldermen concerning a 1989 bill for the crossing improvement on Linn Street. It was thought that the city had paid part of their portion, the state had overpaid Burlington Northern, the overpayment was returned, and the city was billed for the balance of their 5°l0 share. It appears that city owes an additional $2,142.85 as its share of the project. Discussion followed. The Committee referred the item to the next City Council meeting for further discussion. Bills were next. It was noted that the Spoon River Electric bill and several CIPS bills were not included in the list. The department heads were instructed to check on this. A motion was made by Kevin Meade recommending approval of the bills. Seconded by Jerry Bohler Voice vote. Motion carried. At this time, Ray Riekena addressed the Committee concerning the Del-Bar water line. He informed the Committee that the residents of the area are proposing the installation of 5,000 feet of 4" PVC line. The residents are requesting participation from the city with the permit and four fire hydrants. Cliff Sagaser informed the Com~nittee that the cost is approximately $34,000 with 21 users wanting to hook on and an anticipated 10-20 additional users after construction. Mayor Edvrards stated the cost of the hydrants are approximately $850-900 each and that a policy has never been set for participation in water lines outside the city limits. Discussion followed concerning the need for the fire hydrants, the amount of pressure and volume in the area. Bob DeRenzy stated that if there is a fire, they could draw from the lake and the pressure is regulated on the trucks. A motion was made by Jerry Bohler and seconded by Kevin Meade to have Chief DeRenzy contact the chiefs of the other fire districts to find out their feelings on need for the fire hydrants and report to the City Council meeting his findings. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning the recent extension vote for construction of Buckeye Street. Mayor Edwards stated that there are others involved besides the city such as the State of Illinois and Wal-Mart. He asked Bob Anderson to address the matter. Bob stated that there was a problem with the design of the street. Once that was discovered and corrected, the lapse time was approximately three to four days. He felt the 21 day extension was excessive. Bob stated that he was contacted by Clay Iv1oore of ~'Jal-Mart today and was informed that 4Val-PJlart would I ike to get their trucks to the building by September 24th to start filling the store. Bob stated that original contract date was October 4th. Bob stated that P~1r. P,~oore will be calling Bob Pschirrer to try to work something out but also indicated that they may want to use the access from the Armory. Wal-Mart has indicated they would be willing to put rock and gravel in to use the access if they are not 3 able to use Buckeye Street. Discussion followed. Mayor Edwards suggested that the 21 day extension be rescinded. A motion was made by Jerry Bohler and seconded by Kevin f~leade to send the request back to the City Council for reconsideration. Voice vote. Motion carried. Voice vote. Motion carried. Mayor Edwards asked Bob Anderson on the status of 16th Avenue. Bob stated that the plans should be send to IDOT next week for approval, with the bid letting to follow. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel C'•omnittee Bob 1~1o I I eck , Chairman The first item was addressed by Dan Oaks. With the absence of Bob Molleck, the Conmittee tabled the item to a later date. Training programs were discussed next. P.1ike Elam stated that he had talked with Jerry Friend of the Western Illinois Police Training Institute (WIPTI) concerning the possibility of having a training session here for management personnel. He stated that that is possible, with three sessions of £i hours, once each month for three months. The cost is mileage for ~,9r. Friend from Galesburg to Canton and back, and the furnishing of a noon meal. Chris Spears stated that he had concerning the possibility of h informed that that was possible. nine persons at $295.00 each for Discussion. A motion vas made by Bohler to enter into a contract session seminar for management carried. talked with John Gibson of CIEA aving a seminar in house and vas The cost would be a minimum of a total of $2,655 plus mileage. Kevin Meade and seconded by Jerry with Jerry Friend for a three personnel. Voice vote. Motion No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kev i n N~eade, Chairman 4 The first item of discussion was the Director's report. Chris informed the Committee that the Council had approved a loan form Coleman Pontiac in the amount of ;7,000 with the collateral to be office and computer equipment. Last week Guy Coleman brought in the serial numbers for decking to use as collateral on the loan. Chris asked the Committee's feeling on changing the collateral on the loan. Mayor Edwards asked if this could be used as collateral since it has already been purchased prior to distribution of the city's check. Chris stated that the office and computer equipment had not yet been purchased. Larry Sarff stated that he would prefer the office and computer equipment. Chris stated that he found that the city could hold off on filing the UCC form, tried to contact Guy Coleman prior to the meeting, but was unsuccessful. Kevin Meade suggested that Guy Coleman could furnish the city with the model numbers when he orders the equipment and give the city the serial numbers when it is received. A motion was made by Larry Sarff and seconded by Jerry Bohler to have Chris notify Guy Coleman that the committee is in favor of using the original collateral, office and computer equipment, for the $7,000 loan. Voice vote. Motion carried. At this time, Bob DeRenzy informed the Committee that he, three assistant chiefs and Harry Steck will be going to two companies in Wisconsin on September 12th and 13th for the purpose of looking at fire apparatus and rescue units. This was an informational item and committee action was not necessary. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the affirmative action plan. No additional information was presented and the item was tabled at this time. The review of the situation at Stonegate and Argonne was next on the agenda. Mayor Edwards stated that Reverend Whorley was not able to attend the meeting and informed the CQ~miittee that he will send him a memo asking him to attend the Mechanical Committee to discuss the matter. Mayor Edwards informed the Committee that he had received an application for a liquor license for a catering service. He stated that he is presenting it to the Legal and Ordinance Committee for review before the Liquor Commission due to the fact that the present ordinance does not contain a provision for this type of license. P~layor Edwards stated that he had contacted the State Liquor Commission. They informed him that they have something 5 similar to the city's Class "F" license. He stated that he feels there may be a problem with enforcement and the license would only be good for inside the city limits. It would not cover anything in the county and a state license would be necessary, Larry Sarff stated that he questions the need for the service and the time which would be necessary in changing the ordinance. Mike Elam stated that enforcement would be very difficult and noted that the alcohol related arrests and calls are up. Discussion followed. A motion was made by Larry Sarff and seconded by Kevin Meade recommending no changes to the present ordinance. Voice vote. Motion carried. The next item of discussion was the cable television franchise and agreement. Mayor Edwards informed the Committee that Mike Conklin had requested and received the regulations concerning cable television. He stated that the cable company has proposed a broadcast studio with approximately $26-27,000 worth of equipment, which would belong to the city, and the installation of an emergency warning system in exchange for an additional 10 years on the franchise agreement. Mike Conklin stated that in his reading he has found that October 25th is the deadline to request, in the new cable television franchise, for the city to provide input into the local cable rates. Kevin Meade stated that he feels the cable company has provided a very generous agreement in exchange for a ten year extension of the franchise. He stated that he understands that even with the input of the city, the cable company will be able to raise rates 5°% per year with the city's approval. Discussion followed. The Committee instructed Chris Spears to check with the Municipal League on the changes to the regulations and the feelings of the league on the rate input clause. V'Jill Taggart addressed the Committee concerning the paint removal at the depot. He stated that the city can either scrape and paint the trim on the depot or cover it with aluminum fascia. After considerable discussion on the method of removal of the lead based paint, and the recommendations of the corrections officials, a motion was made by Larry Sarff and seconded by Kevin Meade to scrap and paint the trirn on the depot. Voice vote. Pvlotion carried. Chris Spears requested input on the Aldi lawsuit concerning the real estate taxes in the enterprise zone. He suggested obtaining an opinion from an expert in the field of tax increment. Discussion. A motion was made by Larry Sarff and seconded by Kevin Meade to have Chris contact either Jack Trippet or Kai Nebel on the cost to obtain a legal opinion on the matter and to report to the next City Council meeting. Voice vote. Motion carried. No further business was discussed and the Legal and Ordinance Committee vas adjourned. I<ayma Duncan - Corrrni ttee Secretary 6