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HomeMy WebLinkAbout03-12-1991 Clerical Clerical Corm~ittee City Council Chambers March 12, 1991 6:30 P.M. Members Present: Kevin h~~eade, Jerry Bohler, Larry Sarff Others Present: Don Edwards, Jim Malmgren, Chris Spears, Bob DeRenzy, Clif O'Brien, Gary Orwig, Harry Steck, Wi I I Taggart, Ray PJlc6<inney, Bob R!lol leck, Don Hopper, Ross Gardiner, Cliff Sagaser, Gladys Young Finance Committee Vic Kovachevich, Chairman In the absence of Alderman Kovachevich, Alderman Bohler presided over the meeting. The first item was the opening of the bids for the manure spreader. The secretary opened the bids with the results listed on the attached tab sheet. A motion was made by Larry Sarff and seconded by Kevin Meade to have staff review the bids and bring their recommendation to the next City Council meeting. Voice vote. Motion carried. The next item was the opening of the bids for the construction of two buildings at the lake. The secretary opened the bids with the results contained on the attached tab sheet. A motion was made by Larry Sarff to refer the bids to Ray McKinney for review and to the Lake, Buildings and Grounds Committee for review. Seconded by Kevin P~leade. Voice vote. Motion carried. The Committee discussed the ordinance for the aldermen's salaries. Mayor Edwards stated that the City Council meetings are the only meetings the aldermen receive pay for. I-le stated that this ordinance provided for an annual salary figure instead of a "per meeting" figure and contained stages for increases. Discussion followed concerning the difference in the new ordinance and the present ordinance. Mayor Edwards stated that he would suggest $200 per month. He stated he knew the aldermen were not serving for the money but other communities Canton's size pay their aldermen considerably more. A motion was made by Kevin Meade to accept the Mayor's recommendation to increase the aldermen's salaries to $100 per City Council meeting and to amend the existing ordinance with the inclusion of the special City Council meeting provision contained in the ordinance. Seconded by Larry Sarff. Voice vote. Motion carried. Mayor Edwards stated that he has Pat Wright concerning the IMRF officials. He stated that due to elected officials and the low benefit. In cases such as his, aldermen and has served 10 years Mayor Edwards stated that he will would let them know what he found talked with Carol Gummerson and participation by the elected the short terms of most of the pay, they would probably not where he served 10 years as as Mayor, it may benefit him. be checking on this further and out. The Nidiffer water bill was next. Ray McKinney stated that this item has been taken care of and no action is necessary by the Committee. Clif O'Brien addressed the Committee with the next item. He provided the members with copies of options received from Key Equipment. He stated the first option is to trade in the old sweeper. Mayor Edwards stated that Phil Pemble rebuilt a similar sweeper for the City of Pekin for approximately $5300. He stated that this may be an option for the old sweeper. Clif stated the other options were to trade in the present sweeper for a broom type. Mayor Edwards stated that the city paid approximately :b84,000 for a sweeper that the company is allowing only $50,000 for trade in. He stated he felt another option was to file a lawsuit. Clif O'Brien stated that he has done everything he can to get the sweeper to run right. He has had Key Equipment and Elgin representatives here to look at the sweeper and to instruct the employees on the maintenance. Clif stated that he has been told by the reps that it would require approximately two hours maintenance on the sweeper each day it is operated. He felt it should run longer than that before plugging up or before that much maintenance should be done. Udhen asked, Clif stated that they had been performing all maintenance functions on the sweeper as instructed for the sales and company representatives. Clif informed the Committee that the sweeper had approximately 1400 hours on the meter. Jim t'Jlalmgren stated that he will get with Clif O'Brien to obtain further information concerning the matter. Clif asked if the sweeper should be kept in operation and, if so, he would need to rent a steam cleaner. The Committee instructed Clif to park the sweeper for now. No action was taken by the Committee at this time. Gary Orwig requested permission to have a 30 horsepower motor at the Kilroy lift station repaired. He stated this is the secondary pump and the cost to repair by V~Jestinghouse is $2,298.00. A motion was made by Kevin ~,4eade recommending approval of the expenditure. Seconded by Larry Sarff. Voice vote. Motion carried. 2 A water bill at the Five Sisters Trailer Court was discussed next. Ray McKinney stated that Mr. Inman had purchased the court and there is a two inch line servicing the trailers. At the time of purchase he had the bills put in his name. Later he notified the water department that he wanted the bills in the tenants name. They explained to him that the tenants would have to pay a $50 deposit before it could be put in their name. Some of the tenants did not come in to change the account, therefore, the bills were sent to Mr. Inman. He has informed the ~Nater Department that he will not pay the bills. Ray stated that he informed Mr. Inman that the bills were his responsibility. Discussion. A motion was made by Larry Sarff and seconded by Kevin Meade to have Ray try to work out arrangements vrith "Jlr. Inman which may include up to shutting the water off. Voice vote. Motion carried. Bills were next. Larry Sarff questioned a bill on the maintenance department logs for coffee for the city building. Discussion followed. A motion was made by Larry Sarff and seconded by Kevin Meade recommending the bills, with the exception of the coffee bill, be referred to the City Council for approval. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item of discussion was the pay for part time employees. Mayor Edwards stated that the City Clerk has informed him that there have been some problems with part time employees working over 35 hours per week. He stated that the personnel policy provides for 35 hours per week. In addition, it was stated that under operation of law, the city will be paying the part time employees $4.25 per hour starting April 1st. This is due to the minimum wage being increased to this amount on April 1, 1991. The Committee briefly discussed the applications received for the position of Police Chief. Mayor Edwards stated that he will set up times and dates for initial interviews and let the aldermen and chief know. Committee agreed. Larry Sarff requested an executive session at the end of the meeting for the purposes of personnel. Committee agreed. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 3 Commmunity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's Report. Chris informed the Committee that he had looked into keeping tiNildwood Industries in Canton. He stated that t~ir. Walaskay had originally looked at purchasing the plant but, when financing fell through, the president of b'Uildwood Industries decided to buy the nail packaging plant and did not need any assistance. He stated that the operations will be moving out toward the end of this week. Chris informed the Committee that through the Heart of Illinois Corridor a survey is being developed to determine how cities can assist present businesses. 1~layor Edwards informed the Committee that Canton Pride is now meeting on the first Thursday of the month and are in the process of developing ideas for projects. He stated that the Chairman, Kent [vlcDowell will be talking with the Community Development Com~nittee about some of the ideas. Chris stated that the Chamber and the Small Business Development Center held a meeting to address the concerns of the local business with WalMart and the expansion of K-P~1art coming to Canton. They discussed what the merchants can do to entice and/or keep shoppers coming to the downtown. The next meeting is Thursday, March 14, 1991 at the Elks. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the discussion of the rear lot requirements. Jim Malmgren stated that he anticipates this ordinance will be at the next City Council meeting with a 25' back yard requirement with the public hearing to be at the follrnving City Council meeting. No action was necessary by the Com~nittee at this time. The next item eras the affirmative action plan. Jim Malmgren stated that there was no change at this time. The item was tabled to the next meeting. The bed and breakfast ordinance vas next. Jim i<Ilalmgren stated that no additional information was available at this time. 4 The request for additional lighting for the Jameson lot was next. Mayor Edwards stated that he had received a letter from CIPS concerning two options for the lighting. One option was to place a directional light on the existing pole at the corner of Pine Street at a cost of $14.31 per month. The second option vas to place a pole in the lot with two lights on the pole at a cost of $16.35 per month. Nlayor Edwards stated that he felt the two lights would be better than the directional light. A motion vas made by Larry Sarff recommending approval of setting the pole and installing two lights at a cost of $16.35 per month. Seconded by Kevin Meade. Voice vote. Motion carried. The ordinance concerning city contracts and officers separation and/or retirement was next. Jim Malmgren stated that he would like to table this ordinance due to changes that will be made to the ordinance. Committee agreed. The Committee discussed the water hook-up ordinance next. This concerns the cost of hooking up to water lines in areas where the original construction of the line was paid for privately, such as Bar-Mac. This is for the tap fees and the reimbursement of the fees to the persons who originally paid for the entire construction projects. The question which remains is the number of years this would be effective and v~rho receives the money. The proposed ordinance provides for the city's depreciation fund to receive the money from any further tap fees in the area. Harry Steck stated that he felt that the intention was to reimburse the residents of record at the time of construction. He stated that one additional person has paid a tap fee in the area and the water department does not know what to do with the money. Cliff Sagaser stated that he can come up with the mathematical formula or a table to use for these. He stated that similar situations exist, such as the "Leander" and "Foose" lines. He stated that the fees have been established for the East Walnut Street line and the t~vo water lines on the east side of the lake. Discussion followed. A motion was made by Larry Sarff and seconded by Kevin f~.leade recommending the additions, changes and fee schedule with a period of ten years be incorporated in the ordinance and sent back to the City Council for consideration with Cliff Sagaser providing the corrected figures for the fee schedule. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a request from K-Mart to have the city waive sewer charges on two of the three meters which will be in their building. Discussion followed concerning the prior passage of an ordinance by the City Council allowing additional hook ups for water lawns, etc. which provides for separate service for these meters. A motion was made by Larry Sarff recommending the approval of the request for K-PJlart. Seconded by Kevin Meade. Voice vote. Motion carried. 5 The removal of parking on Dean Court was discussed next. Bob Molleck stated that he had looked at the area and found there is a problem with the turning of vehicles from 5th Avenue across Ash Street on to Dean Court. He recommended that parking be removed on the east side of Dean Court for 44' from the crosswalk at Ash Street. A motion was made by Larry Sarff and seconded by Kevin Meade recommending approval of the recommendation from Bob P~lolleck. Voice vote. Motion carried. Jerry Bohler asked Bob Molleck to look into the parking on South Main Street. He stated he had received a request to have parking, even 15 minute parking, on the west side of Main Street in front of All Seasons Cottage. Bob stated that parking is allowed on the east side of Main Street. He stated the street is not wide enough for traffic with parking on both sides. The other problems is that parking is prohibited 20 feet from a railroad track. This would also prohibit the parking in front of the shop. No action was necessary by the Committee. Mayor Edward informed the Committee that the mayor of Elmuvood has requested Canton consider a resolution to request an access road to Interstate 74. A motion was made by Larry Sarff and seconded by Jerry Bohler to place the resolution on the next City Council agenda. Voice vote. Motion carried. At this time, the Committee looked at samples of wainscoating and paper for the council chambers. It was state the cost of the wainscoating would be approximately $700. No action was necessary by the Committee. At this time a motion was made by Larry Sarff and seconded by Kevin Meade to convene in executive session for the purpose of personnel and imminent, threatened and/or pending litigation. Voice vote. Motion carried. Executive session minutes are on file for revietiv. The Committee reconvened in open session. No action was taken at this time. No further business was discussed and the Committee was adjourned. l~ayma Duncan Legal and t~rdinance - Committee Secretary 6