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HomeMy WebLinkAbout12-11-1990 Clerical Clerical Committee City Council Chambers December 11, 1990 6:30 P.M. Ment~ers Present: Kevin tileade, Jerry Bohler, Vic Kovachevich, Larry Sarff Others Present: Jim Malmgren, Chris Spears, Bob DeRenzy, Bob Molleck, Cliff O'Brien, Gary Orwig, Harry Steck, Will Taggart, Ray McKinney, Chuck Chapman, Jim May, Ross Gardiner, Gladys Young, Cliff Sagaser Finance Committee Vic Kovachevich, Chairman The first item vas the opening of the bids for a new truck for the street department. The synopsis of the bids is contained on the attached sheet. A motion was made by Larry Sarff and seconded by Kevin Meade to refer the bids to the department head for review and recommendation. Voice vote. Motion carried. The garbage fees for the landfills were discussed next. Chris Spears stated that by direction of the Committee he and Cliff O'Brien had met with Melba Ripper concerning the anticipated increases in landfill fees and the city's concerns as well as the possibility of utilizing Peoria Landfill. Chris provided the Committee with the potential savings using anticipated future costs if the City utilized Peoria Landfill instead of the Fulton County Landfill. Melba Ripper addressed the Committee informing them that the engineers had conducted detailed studies on the costs to operate the landfill and the funding which would be necessary to keep the landfill open. She stated that the input from the county residents was that they wanted the county to run the landfill. She stated they are not wanting to make a profit but need to break even. She stated that the county did not want Canton to turn their back on them when they need the city. She suggested that the appropriate persons meet with the county's landfill committee to discuss the matter and to obtain additional facts before a decision is made by the city. She stated the city may want to discuss further the anticipated fees for the Peoria landfill since they will have to meet the same EPA requirements as Fulton County. She stated the city may want to see what their rate structures may be in the future. Jim Malmgren stated that he concurs with the joint meeting and stated that the Mayor was concerned with the county's possibility of the bond issue and wanted to insure the lines of communication be open. Melba Ripper stated they will have better information from the engineers in the near future concerning the rate structure since all the calculations and information has become available. Discussion followed. The Committee took no formal action on the matter and agreed to meet with the county's committee. This item was table to the next meeting. Sandy Spyres addressed the Committee concerning her son's stolen bike. She stated that her son's bike was stolen in March 1990 and the incident was reported to the police department. She stated that she had been to the police department several times and was informed that personnel was not available to show them the bikes that had been recovered. Mrs. Spyres stated that the stolen bike was sold at the last city auction for $15.00. Her son saw the bike at school, was told it was purchased at the city auction, and the owner would sell it for $80.00. She stated the present owner buys bikes and parts, fixes them up and resells them at a profit. She stated she had talked with the Mayor and he advised her to come to this Committee with the problem. Bob Molleck confirmed that the bike was stolen in February 1990 and found by the police department on RAarch 15, 1990. He stated he was not prevously aware of the problems in described. He informed the Committee he has taken people to view the bikes several times himself, but not Mrs. Spyres. Discussion followed. Larry Sarff stated that his son's bike had been stolen and both his wife and son had to make several trips to the police department before someone was available to show them the recovered bikes. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending the $80.00 be given to Mrs. Spyres to purchase the bike from the present owner. Discussion following concerning the setting of a precedence and why the price was now $80.00 when the bike was purchased at the auction for $15.00. Kevin Meade stated that it was an obvious case of gouging the city because they are the city and taking advantage of the victim. Vic Kovachevich stated that he would hope that better access be made available for the citizens to view the bikes. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to purchase a radio for the truck at the sewer plant. He stated that he had put $500 in the budget for a radio and had received two quotes. The quotes were: Colson Radio in the amount of $519.00; and, Supreme Radio in the amount of $665.00. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending purchase of the radio from Colson Radio in the amount of $519.00. Voice vote. Motion carried. The generators were next on the agenda. Ray McKinney stated that he had presented information on the generators from Caterpillar and informed the Committee that the gentlemen from Kohler will be at the plant on Wednesday. He asked that the item be tabled at this time. Committee agreed. A request from Ray McKinney to replace the conduit and wire for the electric main at the plant was next. He stated that the conduit is rusting and flaking and the anticipated cost of replacement is $1,000. I-le requested approval of the expenditure. A motion was made by Larry Sarff and seconded by Kevin Meade recommending approval of the expenditure. Voice vote. Motion carried. Bob DeRenzy requested permission to have a fenderwell repaired on one of the fire trucks. He stated that he had previously received a price of $5300 from Alexis to repair the truck with stainless steel. He stated that he has two prices to replace with steel, sandblast, paint and undercoat the fenderwell on the truck. The prices were: $1,457.13 from Reed's Autobody and $1,786 from Orwig Autobody. Larry Sarff stated that the committee appointed to look into the problems at the fire station met last Thursday for a tour of the facility and found that several things on the list presented by the union were either corrected or being corrected. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the low bid for the repair of the fenderwell on the truck. Voice vote. Motion carried. Bills were next. A motion was made by Jerry Bohler and seconded by Larry Sarff to approve the bills as presented. Voice vote. Motion carried. Harry Steck asked about the disposition of the Christmas trees this year. Cliff O'Brien stated that they will be handfed by the city as in the past. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item of discussion was the prescription cards. A motion was made by Larry Sarff and seconded by Jerry Bohler to convene in executive session in the City Attorney's office to discuss items of negotiations. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session for the balance of the agenda. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 3 ''~/ Cormxinity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's Report. Chris informed the Corrrnittee that the DCCA committee did meet today concerning the CIC agreement but no official answer will be available until the director signs off on the matter. Chris informed the Committee that one HHS recipient had not paid on one of their loans. He stated that the payment was due December 1st in the amount of approximately $15,000 and this is the third consecutive payment that has not been paid. He stated that last December they went to the Mayor and informed him that they could not rnake the payment and hoped to be able to in January 1990. Last June they addressed the Committee with a request to skip the June payment and was granted that request. This week they informed Chris that the December payment would not be paid and hoped to pay the city by the second week of January 1991. Chris stated that he did not want to reveal the name of the firm due to not wanting them to receive any "bad press". The Committee asked the name of the company be revealed. Chris stated that the firm was Active English. No action vas taken on the matter by the Committee. A request from two residence of Del Bar Subdivision was addressed at this time. Ray Riekena stated that he is interested in obtaining water from the city by running a water line to his area. He asked if the City would be interested in paying the difference between a smaller line and a large line to service this area. Discussion followed concerning the availability of water if a line is put in around the lake. Ray McKinney stated that a four inch line may be sufficient to service the 20-30 homes in that immediate area. Discussion followed concerning the plan developed by the Lake Ad Hoc Committee, the factors determining the size of line needed for the area, possible cost factors and future annexation possibilities. A motion was made by Larry Sarff recommending the City Council express an interest in the concept of water to the Del Bar Addition. Seconded by Chuck Chapman. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the building permit fees. No new information was available and the item was tabled to the next meeting. 4 The next item vas the affirmative action plan. Jim PJlalmgren stated that the draft second third of the plan has become available and is in the process of review. He stated that he anticipates the final draft to be completed by January 30th. The item was tabled until the next meeting. The bed and breakfast ordinance was next. Jim Malmgren stated that no additional information was available at this time. The mausoleum was next on the agenda. Helen Taraboletti read a petition to the Committee with a request of acceptance of conveyance to the City of Canton the mausoleum and to have it become a part of Greenwood Cemetery. The petition states that the petitioners are willing to also relinquish approximately $3,000 in funds to the city for the mausoleum. Jim Malmgren informed the Committee they can recommend to the City Council the concept of acceptance but the decision would be up to the Cemetery Board to accept formally. It was noted there are approximately 50-60 vacancies in the mausoleum. Carroll Offord stated that several broken marble slabs had been replaced and a complete new roof had been installed in the last two years. Discussion followed. A motion was made by Larry Sarff and seconded by Vic Kovachevich recommending the City Council accept the concept and forward the matter to the Cemetery Board for consideration. Voice vote. Motion carried. The regulations concerning the setback requirements was addressed by the Committee. Jim Malmgren stated that the setbacks should allow enough room for the installation/repair of sewer and water lines. He stated that if the deepest sewer is 40 feet, then a 20 foot setback on each side would be sufficient. Discussion followed. A motion was made by Larry Sarff and seconded by Kevin Meade to have the City Attorney draw up an ordinance for the change to the setback requirements. Voice vote. Motion carried. The request for additional lighting for the Jameson lot was next. Due to the absence of Mayor Edwards, the matter was tabled to the next meeting. The CIC agreements, referred from City Council, was next. Due to discussion earlier in the meeting, a motion was made by Kevin Meade and seconded by Larry Sarff to refer the agreements back to the City Council for consideration. Voice vote. Motion carried. Will Taggart informed the Committee that there are 19 Christmas trees for Jones Park. He stated there are approximately 60 kids that will be decorating the trees. He stated that he had received a $100 donation toward the cost of the trees from Bob's Towing and other donations for the trees would be appreciated. Will was thanked for assisting in the coordination of the project. 5 A motion was made by Larry Sarff convene in executive session for Voice vote. Motion carried. and seconded by Kevin Meade to the purpose of land acquisition. Executive session minutes are on file for review. The Committee reconvened in open session. No action vras taken at this time. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 6