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HomeMy WebLinkAbout08-14-1990 Clerical Clerical Committee City Council Chambers August 14, 1990 6:30 P.M. `~/' Members Present: Larry Sarff, Kevin Meade, Jerry Bohler, Others Present: Don Edwards, Jim Malmgren, Cliff Sagaser, Bob Molleck, Cliff O'Brien, Gary Orwig, Harry Steck, Will Taggart, Ray McKinney, Chuck Chapman, Bob DeRenzy, Ross Gardiner, Gladys Young, Don Hopper Chris Spears, Bob DeRenzy Finance Committee Vic Kovachevich, Chairman In the absence of Aldermen Kovachevich, Alderman Sarff presided over the meeting. The first item was addressed by Bob DeRenzy concerning the payment of a bill for a replacement pager. Bob stated that this was approved at the last City Council with reimbursement to come from the insurance company. He stated that the City Clerk would not pay the bill but has included it on the list of bills for Committee and City Council approval. A presentation was heard from Jim Sosey of Triple S Park Benches. He stated that he is requesting permission to place these park benches in Canton. He stated that they presently have them in Lewistown. Discussion followed concerning the possible locations and private vs public property. Mr. Sosey stated that they are willing to abide by any zoning regulations the City may have concerning the park benches. Cliff Sagaser stated that he would check the proposed sign ordinance to determine the regulations for the park benches. He stated that the Committee should have the proposed ordinance by its next meeting. The Committee agreed to table this item to the next meeting. Bob Molleck addressed the Committee with a request to have two people from the police department attend the Mid-States Organized Crime Information Center Training Conference in Springfield, Missouri on September 25-27, 1990. Bob stated that the cost is approximately $514.50. A motion was made by Jerry Bohler and seconded by Kevin Meade recomrending to the City Council approval of the expenditure. Voice vote. Motion carried. Cliff O'Brien addressed the Committee concerning the fire hydrant at Avenue B and Ash Street. He stated that the hydrant has been hit several times, needs to be replaced but he is unable to shut the water off. He is requesting an approximate $1200 expenditure to allow Aqua Stop to place a "T" in the line to enable the crew 1 to shut the water off to replace the hydrant. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending to the City Council the approval of the expenditure of approximately $1200. Voice vote. Motion carried. Cliff O'Brien addressed the Committee requesting permission to have Wheeler's Truck Garage repair a transmission. He stated that estimate is $2244. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval of the $2244 for Wheeler's Truck Garage. Voice vote. Motion carried. A request was presented by Cliff O'Brien to have truck springs replaced on Truck #65. He stated that cost is $891.65. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval of the expenditure. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to have 650 feet of two inch water line installed to the beach. He stated that two quotes were received. They were: Illinois Meter - $.27/foot for a cost of $175.50; and Sidener Supply - $.33/foot for a cost of $214.50. Ray stated that he would also like to purchase a two inch hydrant for the line. The cost of the line and hydrant would come from the lake development fund. Discussion followed. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the low quote and the purchase of the fire hydrant with the payment to come from the lake development funds. Voice vote. Motion carried. Ray McKinney requested permission to have a carbon feeder at the water plant replaced. He stated that it is in poor shape and the cost to replace will be approximately $7000-$7500. He stated that he would like to obtain firm prices for the feeder and have the matter referred to the Water and Sewer Committee for consideration. A motion was made by Kevin Meade and seconded by Jerry Bohler to refer the item to the Water and Sewer Committee. Voice vote. Motion carried. Ray McKinney informed the Committee that the main plant flaw meters are in need of replacement. He stated that two meters will cost approximately $11,000. I-ie stated that according to the City Treasurer, there are sufficient funds in the depreciation account. He stated he would like to get quotes and have this matter referred to the Water and Sewer Committee for consideration. A motion was made by Kevin Meade and seconded by Jerry Bohler referring the matter to the Water and Sewer Committee. Voice vote. Motion carried. Bills were next. Discussion. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending the bills be approved as presented with the addition of a bill for Rotary dues for the Director of Budget and Administration. Voice vote. Motion carried. 2 Mayor Edwards addressed the Committee stating that the P & O Band Club will be having a car wash on August 25th at K-Mart. He stated that the Fire Chief will provide a hydrant for water access and suggested that a $50.00 donation be presented to the club. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of $50.00 donation to the P & O Band Club. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning Edmar Drive. He stated that during the construction of the sewer, the sewer department used a pump to pump the water out of the ditch. A resident of the area, Tony Rolando, had permitted the City to use his electricity for this pump. Upon receiving his bill, he discovered the bill was approximately $40.00 more than normal. Mayor Edwards stated that Mr. Rolando is asking for $30.00 to go toward the CIPS bill. Discussion. A motion was made by Jerry Bohler and seconded by Kevin Meade to pay $40.00 toward Tony Rolando's CIPS bill for the use of electricity for the city's sump pump. Voice vote. Motion carried. Mayor Edwards stated that he had received a call inquiring if the city would like to have a silo of sand. The only stipulation is that the city would have to truck the sand from Mapleton. Discussion followed. A motion was made by Kevin Meade and seconded by Jerry Bohler to accept the sand. Voice vote. Motion carried. Mayor Edwards stated that he would like to have the Committee consider doing something with the brick wall in the 150 year lot. He stated that kids are sitting on the wall and throwing trash along this area. The Committee discussed the possibility and cost of placing a fence along this wall. Discussion. The Committee instructed Cliff Sagaser and Will Taggart to look at the wall and obtain and bring prices for a fence back to the Committee for consideration. No further business was discussed nd the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item of discussion was the John Wason grievance. Bob DeRenzy stated that he was informed by the union representative that he was told in May 1990 by the City Clerk that due to that fact that John Wason was on "light duty" that the bi-weekly doctor's reports required by the insurance company would not be necessary. Bob stated that he had correspondence from the insurance company stating that the disability benefits were discontinued due to that fact that the doctor's reports were not 3 submitted as outlined. John Wason has been without a check for approximately 20 weeks. Discussion followed concerning the events and the new information received on the matter. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending that Mutual Medical be instructed to pay the disability pay to John Wason. Voice vote. Motion carried. The Committee discussed the problems which have been encountered recently concerning administration of the various policies such as the insurance, payroll, bills, contracts etc. Following extensive discussion, the Committee agreed to invite the City Clerk to the next Clerical Committee meeting to discuss the administration of the various city policies. Bob Molleck addressed the Committee concerning events that will be taking place within the police department. He informed the Committee that Dave Ayers suffered a back injury in a training program which will require back surgery later this month. It is anticipated he will be off over eight weeks. Bob stated that he felt the cost of the overtime necessary to fill Dave's slot would be less than the cost of a temporary appointment. Along the same lines, Rusty Graham reported for reserve training, it was discovered that his clearance status had expired and had to be upgraded. The balance of his unit was put on a plane and sent to Saudi Arabia. Bob stated that he feels that once the clearance is taken care of, he anticipates Rusty to be sent to the Far East. This vacancy will have to be filled by a temporary appointment if and when Rusty is shipped out. Bob also informed the Committee that Ron Frankovich passed away Monday. This creates an opening in the dispatchers. He stated that he will be using the part time dispatcher for the time being. No action was necessary on these items by the Committee at this time. Bob stated he will keep the Committee informed. Mayor Edwards addressed the Committee concerning the openings in the Street, Water and Wastewater Departments. He stated that he felt the city should advertise for applications for these positions. It was noted that the opening in the street department had not been posted for employees as stipulated in the union contract. Cliff O'Brien was instructed to post the opening. The Committee decided to advertise for applications for the three openings with applications to be in by August 24th. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 4 Gam~unity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's Report. No report was provided at this time. The Committee discussed the recommendations of the Ad Hoc Committee concerning the railroad depot and the bandstand in Jones Park. Chris Spears stated that he had received a letter from the buildings trades stating that they have no objections to the city using inmates to work at the depot. Mayor Edwards stated that he has not received a letter from Warden Ahitow concerning the availability of using inmates to construct the gazebo. Mayor Edwards stated that it may be September or October before the Jaeger gift of $10,000 is released to the city. The next item was the request to have the rotary dues for Chris Spears paid by the city. Chris stated that he had submitted the bill for payment following discussions with several aldermen and the mayor, but the city clerk had refused to pay the bill until it was acted upon by the Committee and the City Council. A motion was made by Jerry Bohler and seconded by Larry Sarff recommending the rotary dues be paid for the person holding the position of Director of Budget and Administration and the bill be added to the list of bills for consideration. Voice vote. Motion carried. At this time, the Committee discussed the CIC situation. Mayor Edwards stated that Nelson Carlo had requested forgiveness on the $400,000 DCCA loan and the $400,000 FmHA loan. Mayor Edwards stated that Nelson Carlo and Larry Krulac were in attendance to answer questions. He also stated that the union is represented and has requested the chance to speak. At this time James O'Connor addressed the Committee stating that the union feels that there are ties to community development basically by its good faith. He stated that the employees of CIC have been praised many times by the management in the past. He stated that the union was informed at a negotiations session today that Abbott Steel will not honor the current UAW contract. He stated that they were informed that Nelson Carlo has an agreement with the Teamsters Union for Abbott employees. He stated that some CIC employees are still laid off and the union objects to the hiring of new persons with employees currently laid off. He stated that equipment, machinery and employees are being approached to go across the alley to Abbott Steel. They feel that this is not a show of good faith on the part of Nelson Carlo. At this time, Mr. O'Connor thank the Committee for the opportunity to speak. Chris Spears informed the Committee that he received a call from the city's DCC4 monitor, Irene Barber, concerning the status of CIC. She informed Chris that the city can not make any deals concerning the $400,000 DCCA loan without the approval of DC(.A. Chris outlined the proposal presented to the City from CIC. CIC would provided the City with $20,000 worth of stock twice per year for five years with a balloon payment of $150,000 with the city determining if 5 the balloon payment is to be in cash or stock. Chris stated that the balloon payment has been increased to $200,000. Nelson Carlo addressed the Committee informing them that the stock proposal had not changed. Mayor Edwards stated that the if the city takes the stock, they would have to sell it and pay the penalties. This may not make the payments. Upon asking Nelson Carlo what the bank's response was, Nelson informed the Committee that they have reduced the debt by $800,000 taking it from $1.3 to $500,000. The payments are $5,000 per month for three years with a balloon payment in three years. Discussion followed. Mayor Edwards stated that the city is encouraged by the news releases of new jobs but is cautious to put the payments on the taxpayers. Mr. Carlo stated that Abbott will be renting space from CIC for the structural steel fabrications and CIC will received rent from the buildings and equipment. Larry Sarff stated he would like to see the DCCA money come back to the City, but feels that it is not feasible. He stated that Frri-IA loan has to be paid back. Jerry Bohler stated he is in favor of trading the DCCA debt for the land outlined around the plant and the stock for the FmtiA loan. Extensive discussion continued. A motion was made by Kevin Meade and seconded by Jerry Bohler recom-nending to the City Council the acceptance of the stock proposal presented and payment plan outlined with the amount to be $400,000 (making the balloon $200,000 instead of $150,000). Voice vote. Motion carried. A motion was made by Jerry Bohler and seconded by Larry Sarff to work out an agreement on the DCCA loan with Nelson Carlo concerning the outlined lots in exchange for the $400,000 DCC4 debt and with the approval of DCt;A being obtained. (Kevin Meade and Harry Steck were assigned to the negotiations with Nelson Carlo). Voice vote. Motion carried. Eric Matthews addressed the Committee concerning a proposal to renovate the Capital Theatre. He stated that he is requesting the city to loan him $28,000 from the TIF funds for the renovation. He stated that he may be able to participate 10p/o in the project and pay the related legal fees. He stated that the collateral he is able to provide consists of his building and the theatre building. He stated that the assessed valuation of the two buildings is approximately $70,000. Eric informed the Committee that the only other alternative he is aware of is to demolish the building. The problem associated with the demolition is that his building sits in the middle of this building. Discussion followed. Mayor Edwards stated that the application would have to be filed and presented to the loan committee for consideration. A motion was made by Kevin Meade and seconded by Larry Sarff to proceed conceptually with the Matthews proposal. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. 6 Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the building permit fees. Mayor Edwards stated that no new information was available at this time for review. Committee tabled the item to the next meeting. The next item of discussion was the affirmative action plan. Jim Malmgren stated no new information is available at this time. The Committee tabled the plan to the next meeting. Mayor Edwards stated that no additional information is available at this time for the bed and breakfast ordinance and asked that this item be tabled. Committee agreed. The Liquor Ordinance was next on the agenda. Jim Malmgren stated the present ordinance and the proposed ordinance is in compatible form and the Corrmitee needs to start reviewing the ordinance to make appropriate deletions, additions and/or changes. The ordinance was tabled to the next meeting. The Betterment Commission review was next. No additional information vas available at this time and the matter was tabled to the next meeting. The review of the code book was discussed next. Jerry Bohler stated that two quotes had been received. They were: Book Publishing Co. in the amount of $1800; and, Sterling Codifiers in the amount of $1250. Jerry recommended Sterling Codifiers for the project. A motion was made by Larry Sarff and seconded by Kevin Meade to approve the expenditure of $1250 for Sterling Codifiers. Voice vote. Motion carried. The next item was the burning ordinance. It was noted that Barb Luthy had asked that this item be placed on the agenda. Mayor Edwards stated that he had received a petition concerning the times allowed for burning. He stated that the petition expresses concerns for those citizens with asthma problems. The matter was tabled at this time. The sewer definition ordinance was discussed next. Jim Malmgren stated that this has had first reading and the inclusion of the definitions are mandated by the federal EPA. A motion was made by Larry Sarff and seconded by Kevin Meade to refer the ordinance to the City Council for approval. Voice vote. Motion carried. The CIPS agreement was discussed next. Jim Malmgren stated that the agreement provides the city with a choice in the determination of the cost to install the automatic transfer switch at the west side sewer treatment plant. The fee can be determined on a time and material basis or by the flat fee contained in the agreement. 7 Jim stated that the flat fee is approximately $3,000 more than the anticipated time and material fee. Discussion followed. A motion was made by Larry Sarff and seconded by Kevin Meade recommending to the City OOuncil the acceptance of the time and material basis for determining the fee for the installation of the automatic transfer switch. Voice vote. Motion carried. Mayor Edwards informed the Committee that he had received a petition from Alderman Steck which is against the use of imminent domain for the K-Mart proposal. ~ stated that with the recent decision by K-Mart, the petition was not necessary but will present it to teh Council to place on file. At this time a motion was made by Kevin Meade and seconded by Larry Sarff to convene in executive session for the purpose of imminent, threatened and/or pending litigation. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 8 t-~c~~e- submitted as outlined. John Wason has been without a check for approximately 20 weeks. Discussion followed concerning the events and the new information received on the matter. A motion was made by Jerry Bohler and seconded by Kevin Meade recorm~ending that Mutual Medical be instructed to pay the disability pay to John Wason. Voice vote. Motion carried. The Committee discussed the problems which have been encountered recently concerning administration of the various policies such as the insurance, payroll, bills, contracts etc. Following extensive discussion, the Committee agreed to invite the City Clerk to the next Clerical Committee meeting to discuss the administration of the various city policies. Bob Molleck addressed the Committee concerning events that will be taking place within the police department. He informed the Committee that Dave Ayers suffered a back injury in a training program which will require back surgery later this month. It is anticipated he will be off over eight weeks. Bob stated that he felt the cost of the overtime necessary to fill Dave's slot would be less than the cost of a temporary appointment. Along the same lines, Rusty Graham reported for reserve training, it was discovered that his clearance status had expired and had to be upgraded. The balance of his unit was put on a plane and sent to Saudi Arabia. Bob stated that he feels that once the clearance is taken care of, he anticipates Rusty to be sent to the Far East. This vacancy will have to be filled by a temporary appointment if and when Rusty is shipped out. Bob also informed the Committee that Ron Frankovich passed away Monday. This creates an opening in the dispatchers. He stated that he will be using the person previously approved to replace Danny Leezer. No action was necessary on these items by the Committee at this time. Bob stated he will keep the Committee informed. Mayor Edwards addressed the Committee concerning the openings in the Street, Water and Wastewater Departments. He stated that he felt the city should advertise for applications for these positions. It was noted that the opening in the street department had not been posted for employees as stipulated in the union contract. Cliff O'Brien was instructed to post the opening. The - Comnittee decided to advertise for. applications for thethree openings with applications to be in by August 24th. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 4