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HomeMy WebLinkAbout03-13-1990 Clerical Clerical Committee City Council Chambers March 13, 1990 6:30 P.M. Members Present: Jerry Bohler, Larry Sarff, Linda Zilly, Vic Kovachevich Others Present: Don Edwards, Jim Malmgren, Cliff Sagaser, Bob Molleck, Bob DeRenzy, Cliff O'Brien, Gary Orwig, Jim Boyd, Will Taggart, Harry Steck, Ray McKinney, Chris Spears, Jim May, Gladys Young, John Froehling, Don Hopper Finance Conmittee Vic Kovachevich, Chairman The first item on the agenda was the review of the test boring bids received. Cliff Sagaser explained the tab sheets presented. He stated that the bids were difficult to compare due to the fact that the bidders had not submitted bids on the same items. Some of the bids were for test holes, while some were for test wells and/or combinations of the two. Cliff recorrrriended the bids not be accepted due to the inability of comparison and the city seek new bids on specifications that are more detailed. A motion was made by Larry Sarff and seconded by Linda Zilly recommending the bids be rejected and the project be re-bid. Voice vote. Motion carried The next item was a request from Bob Molleck to approve the expenditures for Mike Elam to attend the FBI Academy. Bob stated that Mike was on the standby list for the April session but the possibilities of that happening were very slim. However, Mike received a phone call this past weekend informing him that he would be scheduled for the April session at the academy. He stated that the cost would be $1,925 plus $300 for uniforms and $100 for registration. Bob presented a review of the courses Mike will be taking at the academy. A motion was made by Larry Sarff and seconded by Linda Zilly recommending to the City Council the approval of the expenditure. Voice vote. Motion carried. Jim Boyd addressed the Committee with a request to purchase a new PTO for the garbage truck. He stated that cost would be approximately $800.00. A motion was made by Linda Zilly and seconded by Jerry Bohler recommending approval of the $800 part for the garbage truck. Voice vote. Motion carried. '~1r/ Jim Boyd addressed the Committee with a request for approval to repair the gas pump at the City Garage. He stated that head is worn out and the cost is approximately $350.00 plus freight. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Pay estimates were presented by Cliff Sagaser at this time. The first pay estimate was for Wehling Wellworks in the amiount of $7,020.50 for the expenses to date on the repair of well number 2. An additional pay estimate ion the amount of $6,343.89 was received for the original work for the sub-contractor on well #2. Discussion followed. A motion was made by Jerry Bohler and seconded by Linda Zilly recommending a letter be written restating the city's position on these items. Voice vote. Motion carried. The second pay estimate was for Advanced Electric in the amount of $170.00 for the electrical work for the installation of the odophos equipment. Cliff stated that this was an additional amount and CiVIT has recommended payment. A motion was made by Linda Zilly recommending approval of the pay estimate for Advanced Electric. Seconded by Larry Sarff. Voice vote. Motion carried. As an informational item, Cliff Sagaser informed the Committee that the Edmar Drive sewer project will require an EPA permit for the sewer reconstruction and a permit from the Department of Transportation for the use of the right of way. He stated that these permits will be applied for this week. Harry Steck commended Cliff O'Brien and his crew for the work done this weekend. Harry stated that he knew they were out several times due to the rain and backed up sewers. A request to purchase time cards was next. Kayma Duncan stated that she had obtained prices from two area printers for 6000 time cards. The quotes were as follows: Canton Printing - $ 207.95 and Crawford's Express Printing - $134.34. A motion was made by Larry Sarff recommending approval of the low bid from Crawford's in the amount of $134.34 for 6000 timie cards. Seconded by Linda Zilly. Voice vote. Motion carried. Will Taggart addressed the Committee concerning the amount of items received from NAIER in Galesburg. He presented a synopsis of the items with an approximately value of $30,000. He stated that the membership will be up in July and would recormiend continued membership with this organization. Will stated that during this last trip, they were able to get some carpet which could be used for the stairs to the Council Chambers, the landings and the City Attorney's office. He presented a sample of the carpet. Discussion followed concerning the need and/or desire to have the stairs carpeted. A motion was made by Larry Sarff referring the matter to the City Council with no recommendation. Seconded by Jerry Bohler. Discussion. Larry Sarff asked that the 2 ~' additional charge or reduction in cleaning costs be looked into and made available for the discussion. Voice vote. Notion carried. Chris Spears addressed the Committee concerning the well payment. He stated that Pat Wright has informed him that the city has received $100,000 in income tax surcharge funds and she would like to pay this toward the principal. This would reduce the interest from $2375 to $1500 per month being charged to the City. A motion was made by Linda Zilly and seconded by Jerry Bohler to pay the $100,000 received on the note for the well. Voice vote. Motion carried. Bills were next. A motion was made by Linda Zilly and seconded by Jerry Bohler recommending the bills be approved as presented. Bob Molleck stated that the $536.00 expenditure for Motorola should be split between the fire and police departments. This was for the relocation of the radio equipment. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item was a request from Bob Molleck to hire a temporary officer to fill in for Mike Elam for 11 weeks while he is at the FBI Academy. A motion was made by Linda Zilly and seconded by Vic Kovachevich recommending the approval of the temporary appointment. Voice vote. Motion carried. Jerry Bohler asked the disposition of the claims to the insurance company concerning the damage to two vehicles by gravel from the city trucks. Jerry asked if the law had changed that requires tarps on trucks. He also asked if any disciplinary action was taken against the employees driving the vehicles. Cliff Sagaser stated that no disciplinary action was taken. He stated that he has copies of the reports and will make them available to the Committee for review. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 3 ~r-' Community and Industrial Development Carmittee Linda Zilly, Chairman The first item of discussion was the Director's Report. Chris Spears stated that he had nothing to report at this time. Linda Zilly informed the Committee that the members of the Ad Hoc Committee are present to discuss possible ideas for Jones Park and for the railroad depot. Concerning Jones Park, the Committee discussed rebuilding a band stand or gazebo with an outline of the previous activities and ideas for the construction which had been undertaken by the Historic and Preservation Commission. Concerning the depot, discussion followed concerning the possibility of using it as a civic center. Linda Zilly stated that funding is available through the state if designated a civic center. Discussion following concerning the use as a youth center, restoration of the building and location for the Canton museum, public meeting such as City Council due to the fact that it could be handicapped accessible, a location for the farmers market, office for Community Development, a Chamber of Commerce headquarters, Spoon River Drive headquarters, etc. No formal action was taken by the Committee and the matter will be discussed further at the next regularly scheduled meeting. Chris Spears addressed the Committee concerning the possibility of placing an ad in the city directory being developed by David Alan Badger. Chris stated that the ad is $300 for a full page and Mayor Edwards has recommended a full page ad. Chris stated that the City Hall will be featured on the front cover and background will be highlighted on the first page of the book. He stated that the city will receive 150 copies of the book along with 25 prints of the cover in exchange for the ad. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval for the ad. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Carmittee Jerry Bohler, Chairman The lease for the motorcycle L-ease was first on the agenda. Jim Malmgren stated that this is a draft of a 20 year lease. It is based on the old agreement, with no additional land involved. It has been expanded from a five year lease to a 20 year lease; increased the public liability insurance from $100,000 to $300,000; provided that any improvements would not be considered private property, therefore, would remain on site when the lease is terminated; and provides for termination by either party with a 4 twelve month written notice and the City can terminate with 30 days written notice under an emergency situation. At this time Mayor Edwards addressed the Committee stating that he objects to a 20 year lease and will not sign the lease. He understands the reason for the longer lease but feels five years is long enough. The vandalism, trash and additional problems in the area is a large consideration. At this time Marty Parod addressed the Committee with an outline of concerns from the citizens of the area. He stated that security is a big factor to the residents. He read the petition filed by the residents and/or owners of the area. He stated that it is not the intention of the residents to make the club give up their location and believes that the City Council does not have the authority to expand the acreage of the club without going before the Fulton County Board of Appeals. Lt. Bob Fishburn addressed the Committee concerning the security if national events bring in thousands of spectators and participants. Who will handle the security? He stated that the county has two officers on duty and the city has a maximum of four. He also stated that parking can cause problems for access for emergency vehicles. He also feels that the noise level will increase during these times. Marty Parod stated that noise pollution is a factor, not just the level and type of noise but also the frequency. He stated that many sites are lost across the country due to noise pollution and not just by motorcycle clubs but also by other clubs such as radio controlled planes. He stated that the city is offering 33 acres of land for a $50.00 annual fee. This is public property and the fee makes it favorable for the club to stay in this location and provides no incentive to find another location for these activities. Jack Harrona suggested language be included to save the trees in this area. He stated that the club as well as the residences in the area has had some vandalism. He stated that if language provides for soil erosion, language should be included for trees. Jim Owens asked what the club had planned for events. He stated that newspaper says there will be thousands of riders and the pamphlet handed out by the club says local residents. Marty Parod stated that some state and national events bring in motorcycle clubs, some of which are not desirable. He stated that the fencing should be upgraded and suggested legal language be included for penalties for violation of the provisions of the lease. He suggested the hours be limited for the use of the track by the members, not seven days a week, 24 hours a day. He stated that the intent of the owners of the area was to bring their concerns here and have language included in the contract everyone could agree on. At this time Dan Lingenfelter of the motorcycle club addressed the Committee stating that the club has held state championships before and they have had no problems. He stated that the lease is cheap but the club brings in money for the community. Mike Downard, secretary for the club, stated that the club has been in existence for 52 years. The flyer explains who the club is and what they do. He stated that he has never had any residents come to them before to express their concerns. He stated that the state championships are not like the national events held in Peoria. The thousands of riders eluded to in the 5 pamphlet is the number anticipated over a ten month period. He stated that the outline provided to the city anticipated 4,000 people in 1992 over a 10 month period. Mr. Downard stated that they did eliminate part of the track due to the concern of dust to the neighbor and provided parking in this area. He admitted there is a trespassing problem. At this time Gary Blakely, District 17 president, addressed the Committee explaining the motocross events which are amateur events. He does not know of any club that has had a traffic or people problem. Mike Downard stated that the club has cleared grounds, leaving healthy, straight trees; have purchased and installed culverts to not disrupt the flow of the creeks on the property; and the vandalism has been reduced on the grounds due to installation of lights around the clubhouse. He stated that the club is not responsible for the vandalism in the area and they do not want problems with the residents. Dave Fulton addressed the Committee. He stated that he is not a resident of the area and is not a member of club but has two children who are interested in motorcycle riding. He stated that he would like to see the young riders have a place to ride. Discussion followed. Larry Sarff stated that it is obvious that some things have stayed the same and others have changed over the years. He feels that the city needs to look at the make up of area. A motion was made by Linda Zilly and seconded by Larry Sarff to continue the discussion at the next meeting on March 27, 1990. Voice vote. Motion carried. The proposed smoking ordinance was next on the agenda. This ordinance provides for designated areas for smoking in all city owned, leased or controlled buildings. Harry Steck stated that he does not feel the city should govern personal lives but if they are, the ban should be for all smoking. The city should not provided lounges or smoking areas in the city buildings. He stated that he feels the ban of smoking material should be included for city vehicles if it is to be banned in the buildings. Bob DeRenzy stated that he feels the smokers should go outside. The ordinance provides the the smoking area should have ventilation systems. Committee discussed the elimination of Section 7-8-3 of the proposed ordinance. A motion was made by Linda Zilly recommending to the City Council the ordinance be amended by eliminating Section 7-8-3 and eliminating the following words in Section 7-8-4(4): "and for designating smoking areas". Seconded by Larry Sarff. Voice vote. Motion carried. The next item of discussion was the affirmative action plan. Jim Malmgren stated no new information is available at this time. The Committee tabled th ordinance to the next meeting. Jim Malmgren stated that no additional information is available at this time for the bed and breakfast ordinance or the election procedure ordinance or the betterment commission review and asked that these items be tabled. Committee agreed. 6 The Liquor Ordinance was next on the agenda. Mayor Edwards informed the Committee that he has received a liquor license application for a tavern license for the Siesta Motel. The liquor commission will be making a recommendation to the City Council. At this time Jim Malmgren went through and outlined the changes in the proposed ordinance. The Committee will be discussing this item over several meeting to gather input for the new ordinance. No action was taken at this time and discussion will continue at the next meeting of April 10, 1990. An ordinance for handicapped parking was next. Jim Malmgren stated that this brings our present ordinance in line with the revised state laws. This item will be presented at the next City Council meeting for action. An ordinance for cross connections was next on the agenda. Jim Malmgren stated that this has had first reading and is needed for the close out of Project 5. A motion was made by Linda Zilly and seconded by Jerry Bohler referring the ordinance to the City Council for action. Voice vote. Motion carried. Cliff Sagaser addressed the Committee concerning a problem with the zoning ordinance classifications of AG-1 and 00-1. He stated that the Planning and Zoning Commission is confused over the differences in the zoning. Discussion followed concerning the use of the zoning configuration, and the nonconforming uses. No action was taken by the Committee. Cliff addressed the Committee with a request to set the city auction for April 7, 1990 at 10:00 A.M. on the old Fredman Lot on the square. A motion was made by Linda Zilly and seconded by Vic Kovachevich approving the auction date land location. Voice vote. Motion carried. Larry Sarff stated that the next City Council meeting needs to be changed to Wednesday, March ~, 1990 due to election day. The press is to be notified. o?l At this time a motion was made by Larry Sarff and seconded by Jerry Bohler to convene in executive session for the purposes of personnel and imminent, threatened and/or pending litigation. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 7