HomeMy WebLinkAbout11-23-1990 Mechanical
Mechanical Committee
City Council Chambers
October 23, 1990
6:30 P.M.
Members Present: Harry Steck, Butch Fuller, Jim May
Others Present: Don Edwards, Jim Malmgren, Chris Spears, Cliff
O'Brien, Gary Orwig, Bob DeRenzy, Bob Molleck,
Howard Williams, Ray McKinney, Will Taggart,
Cliff Sagaser, Don Hopper, Ross Gardiner
Public Safety & Traffic Committee
Butch Fuller, Chairman
The first item on the agenda was the fire report. Bob DeRenzy
stated that the report was self explanatory. No action was
necessary by the Committee at this time.
The police report was next. Bob Molleck stated the report was
self explanatory. No action was necessary by the Committee.
The ESDA report was next. Howard Williams presented his report.
Howard stated that report was also self explanatory. He informed
the Committee that the titles for the two trucks have not yet been
received, therefore, they will not be included in the city
auction. He also informed the Committee that Lenny Pschirrer has
been named as the new state police liaison officer for ESDA. No
action was necessary by the Committee on these items.
Ray McKinney informed the Committee that a representative of
Caterpillar had been in town and looked at the three generators.
As of yet, he has not gotten back to Ray on the generators. No
action was necessary at this time by the Committee.
The next item was the sign violation ordinance review. This item
was tabled to the next meeting.
Demolition bids for the property located at 402 North Avenue A
were next. The bids were as follows: Berry Excavating - $4,200;
Slack Excavating - $2,490; and Chuck Kinsel - $3,500. Jim
Malmgren informed the Committee that he would have to file an
order by November 2 in order to place a lien on the property for
the demolition costs. A motion was made by Jim May and seconded
by Harry Steck recommending acceptance of the low bid. Voice
vote. Motion carried.
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Bob DeRenzy addressed the Committee requesting permission to
purchase four walkie-talkies. Two quotes were obtained:
Motorola, which has the state bid, in the amount of $2,584.00; and
Colson in the amiount of $2504.00. A motion was made by Harry
Steck and seconded by Jim May recommending to the City Council the
approval of the expenditure for four walkie-talkies from Colson.
Voice vote. Motion carried.
No further action was taken by the Committee and the Public Safety
and Traffic Committee was adjourned.
Streets and Garbage Carmittee
Harry Steck, Chairman
The first item on the agenda was the discussion of street lights.
Bob DeRenzy stated that the light at 5th Avenue and Grant Place
goes out when the headlights shine on it. Cliff O'Brien stated
that he would notify CIPS. Cliff Sagaser stated that he still
has the CIPS resolution for the additional street tights on West
Locust Street, which has not been passed yet. He stated that if
the Committee discusses the lights, they should keep in mind that
guidelines had been established for the placement of the lights.
The guidelines are: Placement of lights at dead ends, "T" or
cross streets, and at the intersections of commercial alleys. The
Committee took no action at this time on the West Locust Street
lights. Harry Steck stated that he would like to see a
light placed at the intersection of Edgewood Place and Avenue D,
which is an intersection, and to have the light on 4th Avenue
replaced due to the closing of the railroad crossing. A motion
was made by Butch Fuller and seconded by Jim May recommending a
street light be placed at the intersection of Edgewood Place and
Avenue D, and on 4th Avenue at the railroad crossing that has been
closed. Voice vote. Motion carried.
The next item was presented by Cliff O'Brien. He informed the
Committee that tire on the loader had to be replaced at a cost of
$782.00 and had already been put on the loader by Brad Ragan. He
asked that the expenditure be approved. A motion was made by
Butch Fuller and seconded by Jim May recommending approval of the
expenditure. Voice vote. Motion carried.
Gary Orwig addressed the Committee with a request to approve just
over $900 for the repair of the generator at the Henry lift
station. He stated a switch and the charger had to be repaired by
Capital Equipment and had been approved by the Mayor. A motion
was made by Harry Steck and seconded by Jim May recommending
approval of the expenditure. Voice vote. Motion carried.
No further business was discussed and the Streets and Garbage
Committee was adjourned.
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Lake, Buildings & Grounds Committee
Chuck Chapman, Chairman
In the absence of Aldermen Chapman, Aldermen Steck presided over
the meeting. The first item was the opening of the bids for the
reshaping of the beach. The bids were opened and were as follows:
Berry Excavating in the amount of $2,900, and Chuck Kinsel in the
amount of $3,885. A motion was made by Harry Steck and seconded
by Jim May to have Ray McKinney review the bids and bring a
recommendation to the City Council. Voice vote. Motion carried.
A water line at the lake was discussed next. Ray McKinney
informed the Committee that Cliff O'Brien is wanting to place a 2"
water line from the water plant to his house. Ray has suggested
that the city pay the difference between the 2" line and a 4" line
and have Cliff install it. Cliff O'Brien stated that the cost of
the 2" line will be approximately $1200 with the city's difference
being 53c per foot or $2200. Discussion followed concerning the
location, the number of homes a 4" line would serve, the
installation of a larger line, the possibility of others wanting
to tap into this line and the need for an EPA permit. A motion
was made by Jim May and seconded by Butch Fuller recommending the
construction of a 4" line with the city paying the difference
between the 2" line and a 4" line. Voice vote. Motion carried.
Ray McKinney addressed the Committee with a request to purchase a
culvert for the beach area. He stated he had obtained three
quotes. They were as follows: Illinois Meter - $5.32/foot;
Sidener - $4.56/foot; and Farm King - $8.99/foot. Ray requested
permission to purchase 200 feet of culvert from Sidener. A motion
was made by Harry Steck and seconded by Butch Fuller recommending
approval of the expenditure from Sidener at $4.56 per foot for 200
feet of culvert. Voice vote. Motion carried.
A request to purchase a double wall culvert for the campground
area was presented by Ray McKinney. He stated that this is a
different type of culvert than that for the beach. He stated that
the price is $6.21 per foot. After discussion, it was determined
that 200 feet of culvert would be needed for the campground. A
motion was made by Butch Fuller and seconded by Jim May
recommending the approval of the purchase of 200 feet of culvert
from Sidener at $6.21 per foot. Voice vote. Motion carried.
Ray McKinney requested permission to replace the electric panel
conduit coming into the plant. He stated that the incoming cable
had been changed when the electric service had been updated but
the conduit for the incoming cable had not been replaced. He
stated that the cost is approximately $200. A motion as made by
Harry Steck and seconded by Butch Fuller allowing the expenditure
for the conduit. Voice vote. Motion carried.
The next item was a request from Ray McKinney. He informed the
Committee that in ordering a carbon feeder, the supplier sent a
stand but not a hopper. The stand is not necessary but the hopper
is necessary for the installation of the feeder. He asked the
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Committee's approval of an additional $250.00, which is the
difference between the stand and the hopper for the carbon feeder.
A motion was made by Butch Fuller and seconded by Jim May
recommending approval of the $250 difference for the hopper.
Voice vote. Motion carried.
Ray McKinney addressed the Committee asking them if they would
like to consider the possibility of selling the oak and walnut
trees located on the Zink farm. He stated that he had been told
they could be worth a considerable amount of money. Discussion
followed concerning checking into the trees further with the
forestry or conservation department and to see if the trees could
be removed without destroying others. Ray McKinney stated that he
would check into this matter further.
Ray McKinney requested permission to purchase filter indicator
strips. He stated that he had been purchasing one or two each
month to replace those which were original 1939 equipment at a
cost of $79 each. He stated that he can purchase 24 strips for a
total of $810, which would be $33.75 each. He requested
permission to spend the $810 for the strips. A motion was made by
Harry Steck and seconded by Butch Fuller to allow the expenditure
for the filter indicator strips at a cost of $810. Voice vote.
Motion carried.
Ray informed the Committee that he had purchased 1750 used
concrete blocks from Tony Marinich at 40c each for a total of
$700. He stated that this is considerably less than the price at
the local lumber yard. He requested the Committee's blessing on
this purchase. A motion was made by Harry Steck and seconded by
Butch Fuller to approve the expenditure. Voice vote. Motion
carried.
No further business was discussed and the Lake, Buildings and
Grounds Committee was adjourned.
Public Wbrks - Water and Sewer Committee
Jim May, Chairman
The first item on the agenda was a water bill problem. Kim Scott
addressed the Committee concerning an outstanding bill at 1115
East Walnut Street. She stated that the house had a broken pipe
in the basement and termites and she had asked the landlord, with
no luck, to correct these items. She stated that the outstanding
bill was paid by the landlord and now the city wants her to pay
the bill so they can reimburse the landlord. Mayor Edwards stated
that the Committee and Council had instructed the City Attorney to
file a petition in small claims court to recoup the total bill of
$581.49 from Mrs. Scott. The Committee had Mr. Dvorak, the
landlord, pay $214 with the stipulation that if the costs were
recouped from Mrs. Scott, Mr. Dvorak would be reimbursed. Ray
McKinney stated that both Mrs. Scott and Mr. Dvorak had admitted
that a stool was leaking in the house. Ray stated that this was
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brought up when Mrs. Scott called the water department and
requested water in her name. The normal procedure is to try to
collect an outstanding bill and reimburse the landlord. Mayor
Edwards stated that he recalls that Mrs. Scott left town and
attempts were made to contact her and collect the bill. He stated
that it seems to be the establishment of a bad credit rating with
the city. Jim Malmgren stated that he did not and could not find
a forwarding address for Mrs. Scott. He stated that it is his
understanding that she recently called the water department
concerning this matter and would not give her present address.
Discussion followed. Harry Steck stated that he does not recall
any mention of leaks and would like to see the history on the
water consumption for this house. He suggested something be
worked out. A motion was made by Jim May and seconded by Harry
Steck to allow Mrs. Scott to have water put in her name provided
she pay the required $50.00 deposit plus $25.00 on the outstanding
bill of $581.49 and she sign an agreement, to be drawn up by the
City Attorney, to pay $25.00 each month on the outstanding bill.
The agreement is to contain a statement that if Mrs. Scott fails
to pay any payment in accordance with the agreement, the water
service is to be terminated. Voice vote. Motion carried.
Chris Juliusson addressed the Committee concerning a bill he
received for filling of his pool. He stated that he had borrowed
a hose from the fire department with the approval of the fire
chief to fill his pool. Upon returning it, he received a bill
from the water department on July 7, 1989 in the amount of $63.74,
$13.74 for the water and $50.00 for equipment use. He talked with
his aldermen and they told him not to pay the bill. Mr. Juliusson
stated that he did not hear anything until October 16, 1990 when
he received another bill in the amount of $63.74. Cliff Sagaser
stated that there had been a policy established that anytime a
pool is filled, there is a charge for the use of the equipment.
Bob DeRenzy stated that he did loan the hose to Chris Juliusson
and told him there would be no charge for the use of the hose.
Discussion followed. Cliff O'Brien stated that there is a $50.00
charge for use of the equipment during the week and $75.00 on the
week-ends. One reason this was done was to make sure the hydrants
were being operated by city employees. It was noted that the
pools can be filled from a garden hose and this should be
encouraged. Discussion followed concerning this bill and a
similar bill for Dick Maurer sent at the same time. It was noted
that Dick Maurer had paid his bill. A motion was made by Butch
Fuller and seconded by Harry Steck to refund the $50.00 charge to
Mr. Maurer, deduct $50.00 from Mr. Juliusson's bill and from now
on to have Cliff O'Brien's department take care of and charge for
the use of the equipment, and to discourage the use of the fire
hose for filling pools. Voice vote. Motion carried.
Along similar lines a bill for Tyke Bohannon was discussed. Cliff
O'Brien stated that this was not under the same circumstances as
the other two bills. The System Maintenance crews were filling a
pool down the street from Mr. Bohannon with a fire hose and they
were called off the job to a watermain break. They informed Mr.
Bohannon that they had an emergency, but would fill his pool when
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they completed the repairs. During the time the crew was gone,
Mr. Bohannon took the hose, filled his pool and put the hose back.
Cliff stated that he felt that Mr. Bohannon took the hose without
permission after they told him they would fill the pool after the
watermain break was fixed. Consensus of the Committee was to take
no action on this bill.
Gary Orwig addressed the Committee concerning a broken shaft on a
motor at the Kilroy lift station. Gary stated that the 15
horsepower motor has been taken to Westinghouse. The cost to
replace the motor is $3866 and to repair the motor the cost is
$1590. Gary asked for permission to have the motor repaired. A
motion was made by Harry Steck recommending the approval of the
expenditure of $1590 for Westinghouse to repair the motor for the
Kilroy lift station. Seconded by Butch Fuller. Voice vote.
Motion carried.
The digester valves were next on the agenda. Gary Orwig stated
that CMf had a firm from Petersburg took at the digesters and send
them a quote to purchase and replace the valves. Gary stated that
there is a time frame involved of approximately two weeks while
the digesters are cleaned to install these valves and the city
could purchase the valves and have someone put them cheaper than
the quote from the firm in Petersburg. Mayor Edwards stated that
the quote was almost $10,000. These valves can be put in by a
plumber. He suggested that quotes be obtained from local
contractors for the labor. He also stated that this is a
specialty item and the quote was under the $10,000 requirement for
bids. Gary Orwig and Cliff O'Brien both recommend the
installation of gate valves instead of the quarter turn plug
valves. Jim Malmgren stated that the state law allows up to
$10,000 before sealed bids are required. The local ordinance
maintains a $5,000 limit but the Council can waive this limit. He
suggested sealed, written quotes so the City Council can make a
final determination and waive the bidding requirements.
Discussion. A motion was made by Harry Steck recommending
authority be given to Gary Orwig to contact local plumbers to
received seated, written quotes for the installation of the valves
and to have the city purchase the valves, as well as recommend to
the City Council the waiving of the bidding requirements.
Seconded by Butch Fuller. Voice vote. Motion carried.
Cliff Sagaser addressed the Committee concerning the water lines
for the development on North Main Street. He stated that the
plans show their connection of 740' of 8" main to the northwest
corner of their property. Cliff stated that the engineer for the
project has asked if the city wants them to include the
construction of their line to the line built by Heartland Health
Care. Cliff stated that this could be included in their plans for
the contractor to construct with the city paying for the material,
or the city could construct the line at a later date. He stated
that material would be approximately $3,000. The construction of
the line would then complete the loop of the water line in this
area. Discussion. Cliff Sagaser stated that he will complete a map
before he leaves May 1st showing the locations and the costs for
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the loops needed to connect with dead end mains that now exist
throughout the city. A motion vas made by Butch Fuller
recommending to the City Council the intention to install the
additional 500' of 8" line along the west side of the property
running north to the northwest corner of the nursing home
property. Seconded by Harry Steck. Voice vote. Motion carried.
The Committee discussed the problem with the West Walnut Street
storm sewer. Cliff O'Brien stated this was a referral from City
Council and he is working with Jarvis Welding to make and install
a pipe grid to discourage kids playing in this storm sewer. No
action was necessary by the Committee.
Harry Steck asked the status of a storm grate on West Vine Street.
Cliff O'Brien stated he had looked at the storm grate and his
crews will re-brick this storm sewer before winter.
Jim May stated that during the installation of a phone cable under
5th Avenue at Elm Street, he feels that the street was not put
back correctly and he is receiving complaints of noise when
traffic runs over this area. Cliff O'Brien stated that there was
a temporary plate in that area but the plate was removed and the
road surface was put back correctly. He stated he would call the
Department of Transportation, reporting the bump, and see if they
correct it. No action was necessary by the Committee on this
item.
Jim May asked Bob Molleck to look into the possibility of placing
a speed limit sign on East CHestnut Street coming from the west.
Bob Molleck and Cliff O'Brien will look at the area.
No further business was discussed and the Public Works - Water and
Sewer Committee was adjourned.
Kayma Duncan - Committee Secretary
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