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HomeMy WebLinkAbout02-27-1990 Mechanical Mechanical Committee City Council Chambers February 27, 1990 6:30 p.m. Members Present: Jim N1ay, Kevin Meade, Chuck Chapman, Harry Steck Others Present: Jim Malmgren, Chris Spears, Linda Zilly, Cliff Sagaser, Gary Orwig, Cliff O'Brien, Bob DeRenzy, Bob Molleck, Ray McKinney, Will Taggart, Jim Boyd, Ross Gardiner, Don Hopper, Gladys Young Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy presented his monthly report of fire department activities. He stated that the report was self explanatory. No action was necessary by the Committee at this time. The police report was next. Bob Molleck stated the report was self explanatory. No action was necessary by the Committee. The next item on the agenda was the ESDA report. No ESDA report was available at this time. The next item was the sign violation ordinance review. No further information was available and the matter was tabled to the next meeting. The review of the health and sanitation ordinance was next on the agenda. Jim Malmgren stated that this ordinance is ready for Council action. The ordinance will be sent to the City Council for second reading and final action. The next item was the bid opening for the equipment parts. Harry Steck stated that he had been contacted by several of the potential bidders concerning the confusion of the specifications and what to bid on. Cliff stated that he had put together a list of all the city owned vehicles but did not have time to list each individual part to be bid on. He stated that the specifications stated that any and all parts could be bid on by the bidder. Jim Malmgren stated that there is a new amendment to the bidding act which creates new felonies for those who give out information to one bidder and not to all the potential bidders. Apre-bidding meeting may be in order in the future. At this time Harry Steck 1 instructed Cliff to open the bids. Two bids were received. One from Topline and one from Canton Automotive. Cliff stated that staff will review the bids and make a presentation at the next City Council meeting. The fence problem on North Main Street was next. Harry Steck stated that the owners had taken down one section of the fence Wednesday morning and no action was necessary at this time by the Committee. Bob DeRenzy addressed the Committee with a request to spend approximately $500.00 for the purchase and installation of a window in the dining area of the fire department. He stated that this would allow for more light, thus eliminating the need for artificial lighting on a continuous basis, and would allow for ventilation in this area. Discussion followed. A motion was made by Jim May and seconded by Chuck Chapman recommending the project proceed. Voice vote. Motion carried. Bob DeRenzy requested permission to allow Craig Shaw to attend the fire investigation seminars at the Fire Service Institute in Champaign. The estimated cost would be $494.76 which is reimbursable by the State. Bob stated that this would provide two arson investigators for the fire department. A motion was made by Harry Steck and seconded by Chuck Chapman recommending approval of the expenditure for Craig Shaw's attendance. Voice vote. Motion carried. At this time Harry Steck stated that he and several city employees attended a seminar concerning the ICC program and will be presenting more information at a later date. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Kevin Meade, Chairman The next item vas the review of the garbage ordinance. No information was available at this time and the matter was tabled. The next item was the opening of tree bids. One bid was received from RLT Tree Service in the amount of $955.00. This was for the cutting and removal of seven trees. A motion was made by Harry Steck and seconded by Jim May recommending approval of the bid received. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. 2 ~.~+ Lake, Buildings & Grounds Committee Chuck Chapman, Chairman The first item on the agenda was the purchase of a lot in the industrial park. Chris Spears stated that Ed Pollitt is interested in purchasing Lot 11 in the park for a concrete batch plant. The lot is approximately 1.895 acres. Chris stated that the sewer extension is necessary to service this lot and the city engineer's estimate is approximately $8,000.00. Chris stated he had talked with the the city treasure and the funds are available. Ed Pollitt informed the Committee that he will be building a 24X40 workshop and office; presently has one truck with the intent of purchasing an additional truck. Linda Zilly stated that she is aware of the intent to purchase and she is in favor of the sale due to the movement shown in the industrial park with the potential of additional interest. A motion was made by Chuck Chapman and seconded by Jim May recommending City Council approval of the purchase and running the sewer line extension. Discussion. Cliff Sagaser stated that he felt the intent was to have different types of business in the northern part of the park than in the southern areas of the park. He stated that he can see a possible problem with the dust due to sand and gravel. Chris stated that he had talked with Mayor Edwards and he has no problem with Lot 11, and due to the lack of economic development in the area, this may prompt additional activity. Ed Pollitt stated that he will have some material stored on concrete slabs. The lay of the land of this lot is the most acceptable due to the fact that other lots to the south would require considerable fill. Harry Steck asked the clerk to read the motion. Recommend City Council approval of the purchase and running the sewer line extension. Voice vote. Motion carried. At this time the Motorcycle Club lease was discussed. Dan Lingenfelter and Mike Downard of the club were present. Mike Downard informed the Committee that the club would like to increase the length of the lease to 20 years from the present five year term. Th club presented a breakdown of the revenue projects for the club through 1992 and the estimated expenditures. Mike Downard stated that the club intends in 1991 to put $7,000 in the property and in 1992 an additional $10,000, giving an approximate $22,000 total commitment from the club. The improvements include the grounds and a new clubhouse. Mr. Downard presented a synopsis of the anticipated activities to be held on the grounds as well as the anticipated number of people to attend the functions. Jim Malmgren stated that the lease had been changed several years ago to provide for economic development and maintenance. Some concerns may be soil erosion along the shore line. Jim stated the city may want to have the ad-hoc committee look at some restrictive covenants. Cliff Sagaser stated that the lease provides for no activity within 100 feet of the shore line. He stated that the club's leased area has approximately 500' of shoreline when the lake is full. Kevin 3 '~rr-'' `~ri~ Meade stated that the lease provides for a 12 month notice of lease cancellation by either party. A motion was made by Kevin Meade and seconded by Harry Steck directing Jim Malmgren to draw up a 20 year lease to be presented to the Legal and Ordinance Committee for review. Voice vote. Motion carried. The railroad depot was next on the agenda. Due to the absence of Mayor Edwards, the matter was tabled to the next meeting. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Wbrks - Water and Sewer Committee Jim May, Chairman The first item was the city engineer's report. Cliff Sagaser informed the Committee that he had received correspondence from Wehling which outlines their intentions but does not provide a time frame for reinstallation of the pump. He also informed the Committee that the Class I operator has resigned effective March 9th. The odophos equipmient installation is complete and the sewer crews are checking the area daily for odor. When it is needed, it will be put into operation. The next item vas the part time water department employee. Cliff introduced Rhonda Harris and stated that she will be starting as soon as the results of her physical are received. No action was taken by the Committee. A water bill for Canton Industrial Corporation was next. Cliff Sagaser stated that he was aware of the large bill last week when CIC personnel came to his office. Ray McKinney stated that he had investigated the problem and had a representative from the meter company check the meter at CIC. The meter could not be tested due to the location but was taken apart to see if there were any visible problems. Ray stated that the only way to test the meter was to pull if out of line. He informed the Committee that the meter has a low side and a high side. Ray stated that in his opinion it looked, from the past bills, that there was a leak but it had since stopped. Larry Krulac, Bob Pavley and John Smith were present for CIC. Larry Krulac stated that 1.8 million gallons of water had gone through the meter. Since it was checked by Ray McKinney the readings show that half the amount of water is going through the meter but it is still high. He stated that the service is overhead for the power house which this meter services. In 1988-89 the bill showed 18,000 gallon average while the 1989-90 bill shows a 61,000 gallon average. Bob Pavley stated that 80-85°io of this water goes through the water softener and is also metered by CIC. Discussion followed concerning the possibility of changing the meter. Ray McKinney stated that this has a by-pass on the line so the meter can be pulled and checked. He stated that he will make arrangement to have the meter tested 4 as soon as possible. A motion was made by Harry Steck and seconded by Chuck Chapman recommending the meter be tested and go from there. Voice vote. Motion carried. A cooperation agreement for water users was discussed next. Jim Malmgren stated that this is part of the suggestion by Mayor Hensley of Cuba to assist in having unpaid bills left by tenants tracked. Jim suggested a meeting with representatives of St. David, Dunfermline, Cuba, Norris and the Committee to discuss the possibility. Discussion followed. The representatives of the other communities will be contacted by the Chairman to arrange a meeting. The next item was addressed by Ray McKinney concerning the possibility of using chlorine dioxide. Ray stated that he had contacted four communities in other states to determine the outcome of using chlorine dioxide. He stated that some of the communities have used it for 1 1/2 to 2 years but it is new in Illinois. Ray stated that the use of chlorine dioxide should result in less amounts of other chemicals used at the plant. He stated that he would like to test this as soon as possible. He stated the cost is approximately $5890 for a three month trial period in which the company will install and maintain the equipment and perform the necessary tests. Discussion followed. A motion was made by Harry Steck and seconded by Chuck Chapman recommending approval of the use of chlorine dioxide at the water plant. Voice vote. Motion carried. At this time Ray McKinney presented quotes for the chemicals used at the plant. No action was taken by the Committee on this matter. Harry Steck stated that the residents at 1285 North Main is having root problems caused by a tree on the terrace. Jim Boyd stated that the city is responsible for the terrace only to Linden Street. The area north of Linden is the State Department of Transportation's responsibility. No action was necessary. The next item was addressed by Cliff Sagaser concerning the placement of stair treads on the stairs to the City Council Chambers. Cliff stated that the two estimates by Will Taggart were: $90.28 for rubber treads and $129.80 for a carpet runner. This would be on the west side of the stairs. Cliff stated that a similar tread could be installed like that on the stairs leading to the main floor for approximately $1100. Discussion followed concerning the need, why only on one side and the cost. No action was taken by the committee at this time. The next item was the sewer replacement on Edmar Drive. Cliff stated that he had estimated $7000 for the project with the city going the work. There was some discussion as to whether the City Council had previously approved this project and the expenditure for the material. Cliff stated that he will check the record of the past City Council meetings. 5 The MFT program for 1990 was next. Cliff stated that he will be looking at this year program very soon and asked the aldermen for input. Discussion following concerning the streets done during the 1989 program. Cliff explained that the seal is still on the streets eventhough the rock did not adhere to the sealer. It was noted during the discussion that the new street sweeper has been delivered but will not be in operation until Monday. The consensus of the Committee was to have the streets done during the 1989 program swept as soon as possible to eliminate the rock along the streets. As an informational item, Ray McKinney informed the Committee that a 50 horsepower pump and motor is being repaired but no estimate is available at this time. No further business was discussed and the Public Works -Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 6