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HomeMy WebLinkAbout01-23-1990 Mechanical Mechanical Carmittee City Council Chambers January 23, 1990 6:30 p.m. Members Present: Jim May, Kevin Meade, Chuck Chapman, Harry Steck Others Present: Don Edwards, Jim Malmgren, Chris Spears, Cliff Sagaser, Gary Orwig, Cliff O'Brien, Bob DeRenzy, Bob Molleck, Ray McKinney, Will Taggart, Jim Boyd, Ross Gardiner, Don Hopper Public Safety & Traffic Carmittee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy presented his monthly report as well as the yearly report of fire department activities. He stated that the report was self explanatory. No action was necessary by the Committee at this time. The police report was next. Bob Molleck stated the report was self explanatory. No action was necessary by the Committee. The next item on the agenda was the ESDA report. Howard Williams stated that the city will start filing papers with Fulton County instead of the State of Illinois. He informed the Committee that the city needs to update the ESDA act to comply with changes contained in the 1988 law. He stated that the city is not required to have their own ESDA and if they do not have a separate unit, a liaison officer should be appointed for the County. Howard recommended that the City of Canton retain a separate ESDA unit. Howard informed the Committee that the radios are in place and they have communications with other counties and the weather bureau. A motion was made by Harry Steck and seconded by Kevin Meade recommending Canton retain their separate ESDA group and an ordinance be drawn to comply with the Illinois ESDA act of 1988. Voice vote. Motion carried. The next item was the sign violation ordinance review. No further information was available and the matter was tabled to the next meeting. The review of the health and sanitation ordinance was next on the agenda. Jim Malmgren stated that this ordinance is ready for Council action. Discussion followed concerning the provisions contained in the ordinance. A motion was made by Harry Steck and seconded by Kevin Meade recommending the ordinance be sent to the City Council for approval. Voice vote. Motion carried. ~lrrw Harry Steck asked Cliff Sagaser supplies. Cliff stated that he this will be put out for bids. Committee. No further action was taken b Safety and Traffic Committee was the status of the bid list for has received the last list and No action was necessary by the y the Committee and the Public adjourned. Streets and Garbage Carrmittee Kevin Meade, Chairman Jim Boyd addressed the Committee with a request to approve the expenditure of approximately $1186.00 for Wheelers Garage for the repairs on the garbage truck. A motion was made by Kevin Meade and seconded by Jim May recommending to the City Council the approval of the expenditure for Wheelers Garage. Voice vote. Motion carried. The next item was the discussion of the garbage charges. The owner of a three unit apartment building at 338 North Avenue B has requested that he be charged additional garbage charges for the two additional apartment units in his building. It was noted that this building has one water meter and according to the present ordinance is allowed six containers of garbage to be picked up. Discussion followed concerning the possibility of reviewing the ordinance and discussing possible changes. The consensus of the Committee was to look at the ordinance and discuss the matter further. In the interim, the policy will continue as is. The next item was presented by Jim Boyd. He stated that there are several trees which need to be cut down but utility lines are woven in the trees and the Street Department is not capable of removing the trees. He asked the Committee if they wanted to put them out for bids. Discussion followed. A motion was made by Harry Steck and seconded by Chuck Chapman to put the trees out for bid with the bids to be received at the next Mechanical meeting. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chuck Chapman, Chairman 2 The first item of discussion was a lake lot lease. Jim Malmgren stated that a lease holder has inquired as to the possibility of having the lease extended. Jim stated that the lease was originally for 99 years. This particular lease has 25 years remaining. He informed the Committee that paragraph 13 of the lease contains an option clause for the renewal of the lease by the City. He stated that the City has discussed the possibility of not extending any leases but no formal action has been taken by the City Council. Discussion followed. A motion was made by Harry Steck and seconded by Chuck Chapman to continue with the present policy. Voice vote. Motion carried. The next item was the attendance of city personnel at a seminar sponsored by the Chamber of Commerce. This seminar deals with customer service, customer complaints and related subjects. It was noted that Mayor Edwards would like approval to send three employees to the seminar to be held February 12th at Wallace Park at a cost of $35.00 each. A motion was made by Kevin Meade and seconded by Harry Steck approving the expenditure of $35.00 for three employees to attend the seminar. Voice vote. Motion carried. Gary Orwig addressed the Committee concerning vandalism at the sewer plant. He stated that he has talked with Chief Molleck concerning the problem and that this was an informational item only. No action was necessary by the Committee. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Wbrks - Water and Sewer Committee Jim May, Chairman The first item was the city engineer's report. Cliff Sagaser presented two option for a permanent, alternate water source for Canton Lake. One option was to run a line from Canton Lake to the city's Banner property and pump water from a well at that point. He stated that the cost would be approximately $1,704,588 for the line, well, pump, easements, engineering and related costs. The second option was to run the line from Canton Lake to a lake owned by CILOO. He stated that approximately cost for this option would be $1,753,606. Cliff stated that he prefers the first option due to the control being maintained by the City and there is no guarantee that CILCO would be there forever. Discussion followed concerning the possibility of installing a treated water line at the same time as the installation of the original line. No formal action was taken by the Committee at this time but discussions will continue on the matter. The next item was the cross connection ordinance. Ray McKinney explained the control procedure outlined in developing the control mechanism for the inventory program of cross connections. He explained to the Committee what would qualify as a cross connection and stated that he would like to have the local plumbers come in and be made award of the proposed program. Jim Matmgren stated that the city does have a model ordinance from the Illinois EPA and feels the proposed forms should be attached to the ordinance. No formal action was taken by the Committee on this matter. The next item was a request for consideration on a water bill by Vicky Whitsitt. She addressed the Committee concerning the bill at 305 West Locust, which she leases from Mr. Sanders. She stated that their usual bill is approximately $20.00. On September 6th she received a bill for $230.00 for 11,830 cubic feet of water. She contacted the city and Bill Moore was sent out to check the outside meter and inside for leaks. Luker Plumbing was also called in. Ms. Whitsitt stated that on July 25th the meter was replaced and a read-o-matic installed. When the city checked the system, flow meter did indicate a slight leak in the toilet. Mr. Luker provided a written statement of concurrence to the slight leak. She stated that 45 days later the new meter showed 50 cubic feet of water had been used. She stated that the toilet had not been repaired during the 45 day period and was showing a slight leak at this time. She asked for a logical explanation for that large a quantity of water to be used with only a slight leak. Cliff Sagaser stated that you can have $150 worth of water go through a tank and stool without detection. He stated that the meter is tagged when removed, and the serial numbers of the meter and the reading is recorded in a book in the water department when the meters are changed. Ray McKinney stated that he tested the meter twice and it showed a 5% slow rate. Discussion followed concerning the amount of triple charges assessed on the bill. A motion was made by Harry Steck recommending that if there are triple charges on the bill, the triple charge be removed and adjust the balance of the bill to reflect the deduction of triple rate charges. Seconded by Kevin Meade. Voice vote. Motion carried. Another water bill was discussed next. Harry Steck stated that this is a very similar instances due to a high reading on the water meter belonging to Mr. Mead. A motion was made by Harry Steck recommending that if the bill has triple charges, they be removed and the bill be adjusted to reflect the deduction of the charges. This would leave a corrected bill of $189.51. Seconded by Kevin Meade. Discussion. Voice vote. Motion carried. The next item of discussion was the EPA annual testing fees. Ray McKinney stated that the EPA is requiring additional testing of public water supplies. This includes analysis for radionuclides, inorganic chemicals and microbiological parameters as well as synthetic organic chemicals. Ray stated that he had contacted Daily Analytical, who processes our tests now, and found that they would charge approximately $3700 for the required tests. 4 EPA will conduct the tests for $2500 .for the period May 1, 1990 through June 30, 1991. Ray stated that the EPA will send the necessary bottles, perform the tests and re-test if necessary. Discussion followed. Jim Malmgren stated that he feels that this is a specialty service and the bidding requirements could be waived due to the fact that the IEPA will be performing the tests. He also stated that this expense should be written in to the water costs. A motion was made by Jim May and seconded by Chuck Chapman recommending the City enter into the contract with EPA for the annual testing at a cost of $2500.00. Voice vote. Motion carried. A cooperation agreement for water users was discussed next. Jim Malmgren stated that this is part of the suggestion by Mayor Hensley of Cuba to assist in having unpaid bills left by tenants tracked. Jim stated that this is a very good idea but should be considered in a broader scope in light of the water line to the river or CILCO as a joint venture with other communities. Discussion followed. Along the same line, Jim Malmgren stated that information had been received on the average rainfall for this area and it appears that the average is short 52.5 inches for 1987, 1988 and 1989. He stated that the options for additional sources should be investigated. Discussion followed concerning the option of using effluent from the sewer plant as an additional source of water. Kevin Meade stated that ISU has obtained a grant to study the possibility of using effluent. He stated that Bloomington-Normal is experiencing some of the same problems as Canton concerning water. No action was taken on these two items at this time. Cliff addressed the matter of well number 2. He stated that he had received a proposal from Jack Woods for the installation of safety equipment on both wells in the amount of $850.00. Discussion followed. A motion was made by Jim May and seconded by Kevin Meade recommending acceptance of the proposal from Jack Woods for the installation of safety equipment on both wells in the amount of $850.00. Voice vote. Motion carried. Cliff informed the Committee that Dick Wehling requested a purchase order from the City to bring his drill rig to Canton to pull the pump at well number 2. Cliff stated that he anticipates the cost to be approximately $11,000. Jim Malmgren stated that he would like to have this viewed as a new contract under an emergency situation. Discussion. A motion was made by Jim May and seconded by Chuck Chapman recommending to the City Council the approval of the expenditure for Wehling Wellworks. Voice vote. Motion carried. 5 The next item of discussion was the purchase of a typewriter for the water department. Cliff Sagaser stated that he called Office Machines, following the last City Council meeting, and was informed that if the typewriter was returned there would be a rental charge. Cliff stated that the rental charge for the typewriter through January 24 would be $122.81, based on $55.00 per month. Cliff asked the company if he could purchase the typewriter and the purchase price. He was informed that the purchase price would be $362.19. Cliff asked the Committee to reconsider the purchase. Harry Steck stated that he felt a decision was made by the City Council to send the typewriter back to the company. A motion was made by Harry Steck and seconded by Kevin Meade to send the typewriter back to the company. Discussion. Harry Steck stated that the motion did not provide for the payment of the rental of the typewriter. Voice vote. Motion carried. Ray McKinney presented the next item. He stated that he has sent in three pieces of equipment for repairs. The three pieces equipment are a locator used in the water department, turbidity meter and a meter at the plant which needed to be calibrated. Ray stated the cost of the repairs is not known at this time but wanted to make the Committee aware that these pieces of equipment are being repaired. Cliff O'Brien addressed the Committee with a request to purchase a fire hydrant to be located at Ash and Avenue B. He stated that cost would be approximately $860-960 and will take four to six weeks to get. A motion was made by Harry Steck and seconded by Chuck Chapman to approve the purchase of the fire hydrant. Voice vote. Motion carried. The next item of discussion was presented by Ray McKinney. He stated that one of the raw water pump need to be checked for repairs. He stated that cost would be approximately $1300-1400. The consensus of the Committee was to have the pump checked. The next item of discussion was addressed by Jim May. He stated that he has received a petition for the demolition of the house at 856 North 6th Avenue. Jim Malmgren stated that this house was damaged by a fire and is presently on the demolition list. He stated that the city can elect to proceed through the court process but a decision has to be made as to where the funds would come from for the demolition costs. Discussion. A motion was made by Harry Steck and seconded by Jim f',~ay to accept the petition and place it on file. Discussion followed concerning the possibility of holding the insurance settlement for burnt building similar to what Peoria has done. Jim stated that he will contact Peoria to see what procedure is done to hold the insurance settlement. Voice vote. Motion carried. 6 At this time Jim May addressed the Committee informing them that he would like a raise. He stated that he has served seven years and had not received a penny while others have gotten raises and he has been here doing all this work and what has he gotten out of it. Jim Malmgren stated that the Council can pass an ordinance increasing the pay of elected officials but would not be effective until the expiration of the current terms. This prohibits elected officials from voting themselves humongous pay raises without going back to face the voters. Jim Malmgren stated that this is regulated by state law. Harry Steck stated that they could vote on a raise for the next aldermen who come in office. Jim May stated that he did not care about those coming into office. He stated that he had had all this stuff he wanted. No action was taken by the Committee on this matter. No further business was discussed and the Public Works -Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 7