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HomeMy WebLinkAbout11-08-1994 Clerical Clerical Committee City Council Chambers November 8, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Jerry Bohler, Kevin Meade Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Don Hopper, John Froehling, Harlan Banister, George Spahn, Linda Woods, Dick Coay Finance Committee Larry Sarff, Chairman The first item was an informational item from Mike Elam. He stated that he has been notified that the task force will continue the grant through the first six months of 1995. This will result in an estimated $17,000 reimbursement for the salary of the city's officer. No action was necessary by the Committee on this matter. Mayor Edwards informed the Committee that he had received a call from IDOT concerning the handicap ramps along the state highway. They inadvertently left out 5th Avenue. 5th Avenue is in the study phase only and the ramps would have to be included in the replacement. Mayor Edwards stated that a meeting will be scheduled with staff personnel and IDOT representatives. No action was necessary by the Committee at this time. The bill for McClure Engineering was next. The bill, in the amount of $1,664.00, is an overrun. Mayor Edwards stated that McClure had to oversee the project during the times Tracie was not at work. Harlan Banister stated that this could be paid from the general fund. A motion was made by Kevin Meade and seconded by Bob Molleck to pay the McClure Engineering bill from the general fund. Voice vote. Motion carried. Mike Elam informed the Committee that the Canton State Bank has donated an audio/video camera to the department, valued at $1,825.00, to be used in one of the squad cars. Also, the Illinois State Police has donated riot helmets, valued at approximately $2,000.00, to the department. Mike stated he has sent out letters of appreciation for these donations. The railroad leases were next. Harlan Banister stated that he has not been able to talk with the TP&W representative. The city has five borings with the railroad. He did talk with BNRR representatives and found that the city is receiving a reduced rate on the lease amount for the ground surrounding the depot. No action was taken by the Committee. 1 Bills were discussed next. The following bills were added to the list: Wastewater Treatment - Eighmy Equipment - $1,263.64; Thomas Publishing - $100.00; and, Claudon, Lloyd, Barnhart & Beal - $24.75. Ray McKinney stated that the CIPS and Spoon River Electric bills have not yet come in and they will be approximately $18,000.00 each. Discussion followed. A motion was made by Bob Molleck and seconded by Jerry Bohler to refer the bills to the City Council. Voice vote. Motion carried. At this time Dennis Tompkins addressed the Committee concerning Stonegate Estates. He stated that the quantities for material have been determined and he has received quotes for the rock and blacktop surf ace. The Phase I estimates for the city are: Pschirrer Asphalt - $11,505; and, Spoon River Blacktop - $9,879.00. Chet Phillips stated that some of the constituents have expressed their concern about using tax money on the "driveway". They are also concerned that the developer is not putting curb and gutter on the south side of the road. Reverend Wherland stated that the church was forced to make this area a street. In 1993 the street was dedicated to the city. Kevin Meade stated that the city will be maintaining this street just like any other street in town. Discussion followed on the time frame of the project and the possibility of future development on the south side of the street. A motion was made by Bob Molleck and seconded by Kevin Meade to send the matter to the City Council for consideration. Voice vote. Motion carried. Larry Sarff stated that three proposals have been received for a new copy machine. Two bids are over $10,000 and one under $10,000. Discussion followed on the proposals. A motion was made by Bob Molleck and seconded by Kevin Meade to accept the proposals, make copies for the aldermen and review at the next City Council meeting. Harlan Banister stated that the present telephone system is outdated and he has been talking with other companies to update the system on a lease/purchase basis. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a sexual harassment policy. Bob Molleck stated that Kayma Duncan and Linda Caudle had brought this information back from the IML conference. Jim Elson stated that their are some blanks that need to be filled in for final review. The Committee decided on the necessary information. A motion was made by Kevin Meade and seconded by Jerry Bohler to send the policy to the City Council for consideration. Voice vote. Motion carried. Bob Molleck thanked Kayma for bringing the information to the committee. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 2 Community and Industrial Development Committee Kevin Meade, Chairman The first item on the agenda was the receipt of proposals for the development of the Fredman Lot. Kayma Duncan stated that advertisements had been placed for alternate proposals and none were received. The one proposals was submitted by SAR Properties for the construction of a 3,880 square foot commercial/retail building on the site at an estimated cost of $115-125,000. This will provide between $3500 and $3800 in real estate tax per year. The proposal includes the selling of the lot to the developer for $1.00, the waiving of building permit fees and water and sewer hook up fees. Kayma presented a sketch of the proposed building, which is of steel framing with brick veneer on the north and east sides of the building. The building is approximately 50'x60'. Discussion followed. A motion was made by Bob Molleck and seconded by Larry Sarff to recommend to the City Council the acceptance of the proposal from SAR Properties. Discussion. Voice vote. Motion carried. An update on the CIC lots were next. Jim Elson stated that the city has received a deed for the lots and is in the process of being filed. Mayor Edwards stated that he still maintains that CIC is not free and clear with the city on their debt. Jim Elson stated he has the same feeling. The company gave the city stock to eliminate the debt, but the same question remains -what is the value of the stock. Jim stated that the city still holds the mortgage on the balance of the CIC property. Mayor Edwards called the Committee's attention to the map outlining the lots and stated that the southern block may be a potential development site for modular homes. No action was necessary by the Committee. Kevin Meade stated he has been asked about the possibility of having a study done on a sewer line along Avenue I between West Walnut and West Locust Streets as well as on Pine Street from Avenue H west. Discussion followed. Clif O'Brien stated that Bob Anderson would have to look at the area for the estimate and he did not know what the estimate would cost. The cost estimate from Anderson & Associates to study the area was referred to the next City Council meeting. No further action was taken by the Committee. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was a noise complaint from Don Kumer concerning Feasters. Mike Elam stated Mr. Kumer has registered several complaints with the city and he has contacted the EPA, who has provided him with some advise. The EPA sent packets of information to Mr. Kumer and himself. The regulations are under the 3 ~,, `~ Pollution Control Board. Mr. Kamer illustrated with a tape recorder the level of the noise heard across from Feasters. Mr. Kumer stated that this sound is heard every week from Feaster's and has used a decibel meter to monitor the noise. The meter registers 69-78 decibels, and the EPA regulations say that 44 is allowable. Mr. Kumer stated he feels the city should regulate the noise. They let the tavern come in, granted the liquor license unknowingly what noise would be generated. Mr. Kamer stated that Feaster's has been in business for one year and feels it is unfair. He suggested that the license needs to be re-evaluated. He stated that his building is zoned residential and would like to live peaceably. He stated it is up to the city government to meet the rules and regulations and not have a double standard. He stated he felt it is the city's responsibility to contact the EPA and/or purchase a meter. Mike Elam stated it is not a double standard, there has been a ticket issued and the city is waiting a decision of the courts. He stated the police department is an enforcement agency and deals with criminal issues. Larry Sarff stated that personally he does not feel that the city has the expertise or the funds to train personnel for no more than this would be needed. He stated he has no problem in having the Mayor write a letter to the EPA asking them to monitor the situation. Mayor Edwards stated that the case is presently in court and the Committee has no business discussing this case. Mr. Kamer asked what happens in the f uture. If it continues and is effecting his health, wealth and livelihood, will the same steps be taken. Mayor Edwards stated that can not be determined until the case is decided in court. Mayor Edwards stated he will not contact the EPA and jeopardize the case for either party. Jim Elson stated he is not ethically able to discuss a case pending in court. Mrs. Kamer asked that the sound be kept within a reasonable range so that they can sleep. They do not want to see them shut down. Kevin Meade stated that once the court decides the case it may come before this body, but, until the court decides, nothing can be done. No further discussion was held on this matter. The animal ordinance was next. Jim Elson asked the Committee to review the matter for discussion at the next meeting. He stated that the number of dogs kept at one place has been changed to reflect the state law. No action was taken by the Committee at this time. Fencing requirements for junk yards was he had asked Kayma to provide him with fencing and in reviewing the matter, he information for this subject. Jim Elson investigate the ordinances and report Committee agreed. next. Jerry Bohler stated some information concerning does not find any additional stated he would continue to back at the next meeting. The stop sign removal request was discussed next. Jerry Bohler stated he had received a copy of a petition to keep the stop sign at this intersection. A motion was made by Jerry Bohler and seconded by Larry Sarff to allow the petition to be placed on file and to table the request. Voice vote. Motion carried. 4 ~/ The status of condemnation proceedings for the properties on West Locust Street, Fulton Place and Johnson Court was next. Jim Elson stated he was not sure of the status of each property but would check and update the committee at the next meeting. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 5