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HomeMy WebLinkAbout09-13-1994 Clerical Clerical Committee City Council Chambers September 13, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade, Jerry Bohler Others Present: Don Edwards, James Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Don Hopper, John Freehling, Harlan Banister, George Spahn, Dick Coay, Jim Elson, Linda Woods Finance Committee Larry Sarff, Chairman The first item was the opening of the bids for the sale of three cars. It was noted that no bids were received for the three cars. The Committee discussed placement of the cars at the annual auction. Mike Elam was asked to check with the auctioneer to determine availability for an auction. He agreed. The next item was the opening of the bids for the purchase of a tar kettle. A motion was made by Bob Molleck and seconded by Jerry Bohler to open the bids. Voice vote. Motion carried. One bid was received from Hoyle Road Equipment Company in the amount of $16,512.00. The bid was referred to staff for review. The demolition bids for 871 East Oak Street were next. A motion was made by Kevin Meade and seconded by Bob Molleck to open the bids. Voice vote. Motion carried. The results of the bid opening were: Cherokee Construction Company - $4,800; Bud Kinsel Trucking and Excavation - $2,900; and, Kinsel Excavating and Trucking - $4,406.00. Each of the bids contained the bid security checks. A motion was made by Bob Molleck and seconded by Kevin Meade to refer the bids to staff. Jim Elson informed the Committee that the property had been offered to the county for back taxes by the property owner and he received word that the county has rejected the offer. Voice vote. Motion carried. The sale of city lots was next on the agenda. This matter was tabled to the next regular meeting pending further information. Clif O'Brien addressed the Committee with a request to have "as built" plans made for the water loop adjacent to the prison. He stated that there were some changes to the original plans. Committee agreed. Harlan Bannister addressed the next item - the financing of the sludge process. He stated that they will have complete drawings from CMT by the end of the week. He requested that CMT be allowed 1 to offer the drawings to two companies and requested authorization for he and Pat Wright to talk to the local financial institutions to develop financing for the project. Discussion. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval to talk with the financial institutions. Voice vote. Motion carried. Mayor Edwards informed the Committee that he has received an invitation from the Western Illinois Regional Council to join. The city's cost for membership, based on per capita, is $3,480.50. Discussion followed. Harlan Banister stated that the efforts put forward to solve the 4th Avenue sewer problem through a grant plus the future efforts could justify the expenditure. It was noted that WIRC has a broader base. Mayor Edwards stated that the city had once belonged to WIRC and that some of the efforts may be a duplication of the present Community Development office. A motion was made by Kevin Meade and seconded by Jerry Bohler to join Western Illinois Regional Council. Voice vote. Motion carried. The lease with TP&W railroad for the water line adjacent to the prison was next on the agenda. Discussion followed on the number of leases the city has with the two railroads. Harlan Banister stated he felt these may be negotiated since the city has several. Discussion. A motion was made by Kevin Meade and seconded by Bob Molleck to send the matter to the City Council for consideration with Harlan Banister contacting the railroads and reporting to the City Council his findings. Voice vote. Motion carried. Bills were discussed A motion was made by Bob Molleck and seconded by Kevin Meade recommending approval of the bills. Voice vote. Motion carried. Mayor Edwards stated that he had received some information concerning the purchase of anew Xerox machine f or city hall. Harlan Banister stated he had not had a chance to review the material placed in his box. The Committee referred the matter to the City Council for review. Dick Coay stated he had checked on the cost of installation of a street light at Westwood Boulevard. The one time charge is $172.00 with a monthly charge of $4.04. He also stated that charge for a street light at the corner of Elm Street and 3rd Avenue would also be a month rate of $4.04. Mike Elam was asked to look at these area and report to the City Council. Mike agreed. Concerning the workman's compensation insurance, Mayor Edwards stated that Bob Fouts had attended the last department head meeting and informed them that the city has been taken out of the high risk pool and the rate would be less. No action was taken at this time by the Committee. Jim Elson reported that it appears that the city may be receiving the deeds to the CIC lots. He is in the process of reviewing the legal descriptions. No action was necessary at this time by the Committee. 2 No f urther business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a drug free workplace policy. Jim Elson stated he had received a copy of Macomb's policy and had presented it for review. Discussion followed. Jim Elson was instructed to put the policy in proper form for review. Jim agreed. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the pay estimate for the West Walnut Street project. Kayma Duncan stated that last spring there were some problems in getting the contractor to finish the project and he had had some problems with the specifications contained in the plans. Following several meetings, the contractor agreed to finish the project. The final pay estimate has been received in the amount of the balance due of $34,275.00 plus an additional $36,731.24 for "the result of the requirement imposed by the City of the concrete base for the roadway" and sidewalks. Jim Elson stated he has attempted to contact the attorney regarding this matter but was not able to talk with him. Kayma Duncan stated that she is aware of one material lien waiver that has not been submitted to the city, therefore, payment to the contractor can not be made at this time. Mayor Edwards stated that it has been requested that the check be made out to two parties for payment. No action was taken by the Committee on this matter until further information is received. Kayma Duncan informed the Committee the one delinquent loan recipient has made a partial payment but approximately $3,120 is still owed to the city for past payments. The Committee instructed her to contact the attorney for the recipient concerning payment. She agreed. Kayma Duncan informed the Committee that the final agreement for the engineering/architectural work has been approved by IDOT for the enhancement grant for the depot rehabilitation and final changes and signatures will be gathered this week. No action was necessary by the Committee at this time. Kevin Meade informed the Committee that he, Kayma Duncan and Linda Caudle will be meeting with a person with a tourism idea on Friday at 4:00. 3 Ray McKinney informed the Committee that he has been contacted by a bill collector concerning a newsletter that he has been receiving but had not ordered. This was an informational item for the Committee and no action was necessary. Mayor Edwards informed the Committee that the City has received the Restoration Plan for Canton Lake from CMT in conjunction with the Clean Lakes Program. It is available for review by the aldermen. Mayor Edwards stated that Elm Street appears to be ready for the change to two way traffic. The time of the change was set for Monday, September 19, 1994 at 7:00 a.m. The lights will be covered and four way stop signs will be installed at the intersection of Elm Street and 1st Avenue. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was the recycling facility at the old dairy building on South 1st Avenue by Mr. Wheeler. Mayor Edwards stated that in 1991 the City Council passed a resolution adopting the county's Regional Pollution Control Facilities ordinance. Jim Elson stated that this regulates facilities in the county. Mr. Wheeler stated he had talked with the IEPA and in their opinion, his operation is not a pollution control facility and would not require a permit. He stated that the materials will be taken to a secondary market and he will only accept materials there is a market for. There will be no outside storage of materials and it will be a manned drop off place for one or two days per week. Materials will not be dropped off at other times. Jim Elson stated he would need more time to review the matter and would talk with IEPA officials to make sure their regulations are not in conflict with the county's ordinance adopted by the city. This matter was referred to the City Council for further information. Mayor Edwards informed the Committee there is another person looking at the chips plant at the industrial park to use for a wood recycling facility. This may fall under the same requirements. No action was taken by the Committee at this time. The animal ordinance was next. Due to the fact that several of the aldermen were not sure of its contents, James Elson stated that he would provide copies to them and the police chief for review. No action was taken by the Committee at this time. Dennis Tompkins was next on the agenda. Mayor Edwards stated that Mr. Tompkins requested his name be removed from the agenda. Committee agreed. 4 A request to install a cellular phone tower was next. Mayor Edwards stated that the county will be having a hearing on a variance for the placement of a 330' tower just north of Alder Street, west of the railroad. This property is not in city limits. The city's ordinance provides that if the tower should fall it would have to be contained on their property. As a note, it would require ten acres for the placement of the tower. Larry Sarff stated that it may hinder the sale of nearby homes due to the tower and may hinder the construction of new homes in the area. Mr. Baldwin stated that cellular phones operate on microwaves and could possibly be a health hazard to nearby residents. Larry Sarff urged citizens to contact the county board members with their objections. Discussion followed. A motion was made by Kevin Meade and seconded by Larry Sarff recommending letters to sent to the Fulton County Board and the Zoning Board of Appeals objecting to the placement of the tower. Voice vote. Motion carried. Mr. Baldwin stated that he has a rodent problem from the salvage yard acrdosartmentsandeMike ElamBstated heawouldlnotifyothemtastwelle health ep Ray McKinney addressed the Committee concerning the changes to the water deposits. He asked that the ordinance be drawn. A motion was made by Larry Sarff and seconded by Bob Molleck to have the ordinance drawn. Voice vote. Motion carried. Mayor Edwards stated that he has been approached concerning the possibility of having a sewer line installed on Avenue I from Walnut to Locust Streets. Discussion followed on the possibility of a DCCA grant and the number of property owners along this area. Mayor Edwards stated he thought there were two or three houses and a church in this area. No action was taken by the Committee at this time. Chet Phillips asked about the cleaning of the Fulton Square lot. He asked if the city could get tougher with the occupants of the lot. Clif stated that this lot is swept and cleaned every morning except Saturday. No action was taken by the Committee. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary