HomeMy WebLinkAbout08-09-1994 Clerical
Clerical Committee
City Council Chambers
August 9, 1994
6:30 P.M.
Members Present: Larry Sarff, Bob Molleck,
Others Present: Don Edwards, James Elson, Clif O'Brien, Mike Elam,
Chet Phillips, Ray McKinney, Gary Orwig, Jim May,
Bob DeRenzy, Kayma Duncan, Don Hopper, John
Froehling, Harlan Banister, George Spahn, Dick
Coay, Chuck Chapman, Jim May, Linda Woods
Finance Committee
Larry Sarff, Chairman
The first item was the opening of the bids
police cars. A motion was made by Bob Molleck
Sarff to open the bids. Voice vote. Motion
of the opening are contained on the attached
motion was made by Bob Molleck and seco~
recommending acceptance of the high bid from
Voice vote. Motion carried.
for the sale of two
and seconded by Larry
carried. The results
tabulation sheet. A
~ded by Larry Sarff
Chicago Motors, Inc.
The next item was the opening of the bids for the purchase of two
tractors with attachments. A motion was made by Bob Molleck and
seconded by Larry Sarff to open the bids. Voice vote. Motion
carried. The results of the bid opening are attached. A motion was
made by Bob Molleck and seconded by Larry Sarff to refer the bids to
staff for review and recommendation. Voice vote. Motion carried.
The sidewalks bids were next. A motion was made by Bob Molleck and
seconded by Larry Sarff to open the bids. Voice vote. Motion
carried. The results of the bid opening for the downtown sidewalks
are contained on the attached sheet. A motion was made by Larry
Sarff and seconded by Bob Molleck to have the bids reviewed by the
engineering staff. Voice vote. Motion carried. Following the
review by Bob Anderson and Clif O'Brien, they recommended C & G
Concrete, who was the low bidder, in the amount of $50,698.00. Bob
Anderson stated that his estimate was $53,686.50. A motion was made
by Bob Molleck and seconded by Larry Sarff recommending to the City
Council the acceptance of the low bid. Voice vote. Motion carried.
The sale of city lots was next on the agenda. This matter was
tabled to the next regular meeting pending further information.
Clif O'Brien addressed the Committee with a request to purchase a
tar kettle. He stated that this was included in the MFT program the
last two years but was not purchased. He stated that he is in need
of a machine in the next couple of weeks to continue with this
years' MFT program. He stated he anticipates grinding South Main
Street next week and the cracks need to be prepped. He stated that
with a tar kettle a regular maintenance program can be conducted in
which the cracks are filled and the street is oil and chipped the
following year to save them. The maintenance program would save the
city money in the long run in that the streets would be maintained
better and would last longer. Harlan Bannister stated that this is
a budgeted item and would not object to purchasing the tar kettle.
Discussion. A motion was made by Larry Sarff recommending the tar
kettle be put out for bid with bids to be received at the September
13th meeting. Seconded by Bob Molleck. Voice vote. Motion
carried.
Clif O'Brien updated the Committee on the required physicals for the
CDL licenses. He stated that Coleman Clinic had quoted a price of
$125.00 each and Dr. Day's office has quoted a price of $100 each.
This will save the city $1,000. Committee agreed.
Mayor Edwards informed the Committee that he has received an
invitation from the Western Illinois Regional Council to join. The
city's cost for membership, abased on per capita, is $3,480.50.
Discussion followed. A motion was made by Bob Molleck and seconded
by Larry Sarff to hold this matter over until the next meeting.
Gary Orwig informed the Committee that he has a clarifier that is
broken down. He stated he has checked prices of a new unit and the
cost would be $20,200.00. Gary stated that a firm in Aurora will
refurbish the unit for $7-8,000. This would include replacing
everything including the 97 bearings in the unit. He stated that
the city would have to remove the catwalk, have the unit taken out
with a crane, and haul the unit to Aurora. Clif O'Brien offered to
see if he could remove the clarifier to save the cost of hiring a
crane for the removal. Gary stated the company has indicated it
would take five working days to repair the unit. Harlan Banister
suggested that this be done with payment being from the depreciation
fund and suggested the other clarifier be refurbished after this one
is reinstalled. The total cost would be less than the purchase of
one new unit. A motion was made by Bob Molleck and seconded by
Larry Sarff to repair the first clarifier and then have the other
unit refurbished as well. Voice vote. Motion carried.
Harlan Banister informed the Committee that the Mechanical Committee
has suggested that two sets of specifications be prepared for the
industrial park lift station, one with the city doing part of the
work and the other having the contractor do the entire project. The
bids would be received November 18th. Discussion. A motion was
made by Larry Sarff and seconded by Bob Molleck to proceed with the
bidding of the lift station at the industrial park. Voice vote.
Motion carried.
Bills were discussed next. Chuck Chapman questioned the J.P. Cooke
Co. bill asking what it was for. No information was available at
this time on that bill. A motion was made by Bob Molleck and
seconded by Larry Sarff recommending approval of the bills. Voice
vote. Motion carried.
No further business was discussed and the Finance Committee was
adjourned.
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Negotiations, Grievance and Personnel Committee
Bob Molleck, Chairman
The first item of discussion was a drug free workplace policy. No
additional information was available and the matter was tabled to
the next meeting.
Mike Elam informed the Committee that he has received a retirement
notice from Darrell Rose. His last day will be October 6, 1994.
Bob Molleck informed the Committee that Brian Gorsuch has been
accepted as a new police officer and will start August 14, 1994.
No further business was discussed and the Negotiations, Grievance
and Personnel Committee was adjourned.
Community and Industrial Development Committee
Kevin Meade, Chairman
There were not items on the agenda for discussion at this time.
No further business was discussed and the Community and Industrial
Development Committee was adjourned.
Legal and Ordinance Committee
Jerry Bohler, Chairman
The first item on the agenda was the 906 South 4th Avenue house.
Tracie Skaggs stated that she found there had not been a demolition
permit applied for nor a building permit for the construction of the
house. She stated that when questioned about the zoning of the
property she found that it is an I-1, Light Industrial zoning and
the house has been anon-conforming use. She suggested that to
correct the problem a special use permit could be applied for and if
needed variances for the setback requirements.
Howard McAdams stated that Tracie was gone and he received
information that the city engineer had indicated that the house
could be rebuilt on the existing foundation. Tracie stated that she
will check the setbacks for the lot to see if variances are needed.
Discussion followed concerning the best route to be followed to
correct the problem. A motion was made by Larry Sarff and seconded
by Bob Molleck recommending that the problem be sent to the Planning
and Zoning Commission for a special use permit. Voice vote. Motion
carried.
Mike Elam informed the Committee that he had conducted a study of
the Linden Street traffic problem and has caused two stop signs to
be erected. One of the signs is at the corner of Linden Street and
1st Avenue and at Lawrence Drive and Linden Street. He stated he
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would like to continue the study once school opened. A motion was
made by Larry Sarff and seconded by Bob Molleck to have the
ordinances drafted for the stop signs at these two intersections.
Voice vote. Motion carried.
The election ordinance was next. Mayor Edwards stated that this
ordinance change was not necessary due to the former ordinance
passed by the City Council. This item was removed from the agenda.
The smoking ordinance request was next on the agenda. Mike Elam
stated he had received sample ordinances prohibiting smoking of
persons under 18. The samples contain a clause that prohibits
smoking in city owned buildings. Discussion. A motion was made by
Larry Sarff recommending to the City Council for consideration the
ordinance prohibiting smoking of persons under 18. Seconded by Bob
Molleck. Voice vote. Motion carried.
The next item on the agenda was a study of the area of Myrtle Street
and 11th Avenue. Mike Elam stated that the parking problem can be
solved by painting the curb yellow 20' back from the intersection.
Wesley United Church had requested an area on the north side of
Chestnut Street be painted yellow to prohibit vehicles from parking
at the walk. Clif O'Brien stated it would not be a problem to paint
these two areas.
A complaint concerning the residence at 533 Custer Place was
discussed. Mayor Edwards stated that he had received a letter from
a citizen in the area concerning this property. Mike Elam stated
that the department has taken action and issued citations to the
owner. He stated that the property does not look bad now.
Discussion followed. Mayor Edwards stated he would respond to the
citizen concerning the follow up on this property.
Several complaints concerning barking dogs and junk in yards was
discussed by the aldermen.
A request for a street light at Vine Street in the area of Westview
School was next. Discussion followed on the need and the present
policy of the city. Mike Elam was asked to check on the cost with
CIPS to make electric service available for a light in this area.
A motion was made by Larry Sarff and seconded by Bob Molleck to
convene in executive session for the purpose of personnel. Voice
vote. Motion carried. Executive session minutes are on file for
review. The Committee reconvened in open session.
No further business was discussed and the Committee was adjourned.
Kayma Duncan - Committee Secretary
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