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HomeMy WebLinkAbout06-14-1994 Clerical Clerical Committee City Council Chambers June 14, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade Others Present: Don Edwards, James Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Linda Caudle, Don Hopper, John Froehling, Harlan Banister, George Spahn, Bob Anderson Finance Committee Larry Sarff, Chairman The first item was the discussion of the lift station at the industrial park. Bob Anderson stated that plans have been sent to the EPA for review and he has received a card back from EPA stating the review could extend to the end of August. Bob Anderson was instructed to call the EPA to see if this could be moved up to an earlier date. No Committee action was required. The water main loop was discussed next. Bob Anderson has received the permit from IDOT which needs to be signed and returned. He also stated that the archeological report requested by IDOT has been completed by Alan Harn of Dickson Mounds Museum and submitted to IDOT. No Committee action was required. Bob Anderson also discussed the concrete slab at the rear of the House of Hunan. Clif O'Brien and Bob Anderson will check the slab to see how the water flows from it and then advise Mr. Wong of the necessary procedures required to correct this problem. No Committee action was required. Mr. Anderson also reported to the Committee that he had talked with Teresa Chapman of the Western Illinois Regional Council and she has everything she needs from the engineering stand point to complete the grant application for the 4th Avenue sewer project. Mayor Edwards asked that Harlan Banister call Ms. Chapman Wednesday to check on the status of the grant application. After Bob Anderson's report the first item on the agenda was discussed concerning the hiring of one full time police officer. Mike Elam stated that today he attended the first day of a two day conference on community policing. Mike Elam also stated that the hiring of one full time police officer alone will not solve all of the problems but a combination of things will help. He stated that he is reviewing the civilian positions and has several other steps to take to help the situation. He also stated that we need to replace the D.A.R.E. officer so we have a full compliment on each shift. A motion was made by Bob Molleck and seconded by Kevin Meade to hire one full time police officer. Mayor Edwards said that he would also recommend this action to committee. Voice vote. Motion carried. 1 The next item discussed was the MFT bids. Clif O'Brien stated that the bids were opened today and that Pschirrer Asphalt has the low bid of $34,613.80 plus $113,889.20 for the overlay. Peoria Blacktop bid on the overlay only in the amount of $116,895.60. He also stated that the bid came in about $10,000 under the engineer's estimate and that $10,000 could be held over until next year or some extra streets may be added this year. Clif stated that Pschirrer will do any additional work at their bid prices, however if we do several more streets a change order is required which could delay the start of the work. A motion to accept the low bid of Pschirrer Asphalt was made by Kevin Meade and seconded by Bob Molleck. Voice vote. Motion carried. The bids for the demolition of the building at 123 East Elm Street was next. Discussion followed on whether the city should tear down the building and repair the wall at such a large expense. Mayor Edwards stated that this lot is 18 feet wide and would be hard to develop. Mike Elam feels that the building is unsafe. After discussion, Mayor Edwards suggested that we reject the bid, have George Spahn seal the building, contact the owner for payment of sealing the building, and rebid the demolition. Motion to approve the Mayor's suggestion was made by Kevin Meade and seconded by Bob Molleck. Voice vote. Motion carried. Linda Caudle notified the committee that the FCC issued a notice requiring all licensees of the private land mobile radio service to obtain a current copy of the FCC Rules and Regulations. She stated that our recent copy is a 1967 edition. A motion was made by Kevin Meade and seconded by Bob Molleck to spend $65.00 for the FCC Rules and Regulations. Voice vote. Motion carried. Next on the agenda was the squad car request. Mike Elam stated that on April 5, 1994 the Council approved the Canton Police Department five year fleet purchase program. This program will save the city tax dollars in purchases and maintenance. The first step is to purchase two new marked vehicles and two unmarked vehicles. The lowest bid for new cars comes from Terry's National Fleet Sales in Overland Park for $14,017.00 each. These are 1994 Ford Crown Victoria police sedans. The other part of the plan is to put out for sale two of our squad cars. The cars for sale would be: 1992 Chevrolet Caprice with 72,143.6 miles and a 1992 Chevrolet with 56,884 miles. Mike Elam stated that part of this plan is also to purchase two used cars for the detectives. These cars would be bidd and be purchased locally. Discussion followed. Motion by Bob Molleck to order two new cars, obtain bids for the sale of two cars, obtain bids locally for the unmarked used cars and bring the bids to committee for review. Motion seconded by Kevin Meade. Voice vote. Motion carried. The next item for discussion was the tar kettle. Clif O'Brien reported the need for the tar kettle to start crack filling on the streets in town. The Committee asked Clif O'Brien to look at both new and used ones, obtain quotes and check into lease purchase agreements to bring to the Committee. No action was necessary. 2 At this time Clif O'Brien addressed the Committee on the need to spend $1700 on a garbage truck transmission as a spare to have on hand at the garage. He also stated that he always keeps the spare transmission in case of break downs and that this is part of the regular maintenance program. Motion by Bob Molleck for the $1700 expenditure and seconded by Kevin Meade. Voice vote. Motion carried. At this time Harlan Banister addressed the Committee concerning the Gallatin payment agreement. He stated that Gallatin National has not paid us for the last quarter. Gary Orwig was instructed by the Committee to contact Gallatin National to find out what their intentions are. No action was necessary by the Committee. Bills were discussed next. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the bills. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of Elson stated that Teresa Chapman of this policy which will contact Ms. Council's agenda. discussion was a drug free workplace policy. James we were waiting for an exhibit to be sent from the Western Illinois Regional Council regarding is needed in applying for grants. James Elson Chapman. The policy will be on the next City No action was necessary by the Committee. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item was informational. Linda Caudle stated that in observance of the Parlin Ingersoll Library's 100th birthday, a story hour for grades five through eight would be held June 15, 1994 in the Community Development Office and a tour of the building would be conducted. Next item was stationery. Linda Caudle stated that the Community Development Department needed to order new stationery and envelopes at a cost of $169.27 for 500 sheets of stationery and 500 envelopes. Bob Molleck stated that this expense did not require committee approval and to go ahead and place the order. No Committee action was necessary. 3 Linda Caudle next addressed the Committee on the purchase of lapel pins for the City of Canton. The cost of 500 hard enamel pins would be $595.00 plus a one time set up of $50.00. There would be no charge for artwork or for shipping. The company would not charge for an additional color that would be used on the pins. The total expense would be $645.00. If the pins were sold for $3.50 each, the initial investment would be recouped after 185 pins were sold. Mayor Edwards stated that he would like to see that each employee be given a pin in their paycheck. Mayor Edwards also stated that any proceeds would be used for community development. It was the consensus of the Committee to approve the oval shaped pin without the printed cards. The pin would depict a color picture of the city building. Motion was made by Larry Sarff and seconded by Bob Mollect to purchase the lapel pins. Voice vote. Motion carried. As an informational item Linda Caudle reported that a loan recipient has frequently been delinquent in their revolving loan payments. Payments for April and May were received June 13, 1994, however they are past due on their HHS loan payment in the amount of $2,005.00. No Committee action was needed at this time. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was the Bevard water bill. Mr. Bevard addressed the Committee concerning the $159.50 water bill for 517 South 6th Avenue. He stated that he had not used the water or lived in the trailer that he purchased at that location in 1991 and doesn't feel he should have to pay it. He has people wanting to move in to the trailer but can't get water turned on because of the lien. Ray McKinney stated he was not familiar with this problem but will research it and get a letter out for the next Council meeting. Larry Sarff made a motion to read the meter and turn it on at this point as if for a new customer and work out the other problem after Ray has had time to bring a decision to Council next week. Motion seconded by Bob Molleck. Uoice vote. Motion carried. Next was the animal ordinance. James Elson stated that this was a draft combining a number of ordinances from other cities and was being presented for the committee to study at this time. No Committee action was necessary. Mayor Edwards next addressed the Committee on Vaughn's plat. The Planning and Zoning Commission, at their meeting June 13, 1994, voted to approve the plat and it must go before the next Council meeting for final approval as it was not voted upon at the last Council meeting. It will be placed on the next City Council meeting agenda for approval of the City Clerk to sign the plat at that meeting. No Committee action was required. 4 The election ordinance was next. James Elson reported that this is being looked at by the city attorney and is a follow up on the last ordinance passed on elections. It will be forthcoming from Jim Elson. No Committee action was necessary. At this time Mayor Edwards addressed the Committee on the fundraiser on June 17th at Billy's Tap for Camille's softball team. In compliance with the beer garden ordinance, Billy's Tap has submitted an application which requires a $10.00 fee. Motion was made by Larry Sarff to waive the $10.00 fee since this is a fundraiser. Motion was seconded by Bob Molleck. Voice vote. Motion carried. At this time a motion was made by Bob Mol]eck and seconded by Kevin Meade to convene in executive session for the purpose of personnel and possible litigation. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Linda Caudle - acting Committee Secretary 5