Loading...
HomeMy WebLinkAbout04-12-1994 Clerical Clerical Committee City Council Chambers April 12, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Dick Coay, Don Hopper, John Froehling, Finance Committee Larry Sarff, Chairman The first item was the discussion of the 1994 Motor Fuel Tax program. Clif O'Brien stated that there is $270,000 available to spend for this years' program. He stated that some streets will have to be cut and the Committee needs to decide which streets they want done. Clif stated that there had been a mistake made when this was discussed at the other committee. He suggested overlaying 12th Avenue, Iris Court, Ash Street, Main Street, oil and chip various streets on the original list and scarify and reshape the streets on the original list. This would cover the $270,000 available. Pat Wright stated that you can not spend more than authorized. She stated that the resolution for the $270,000 could be passed at the next City Council meeting to help expedite the process. Committee agreed. A motion was made by Bob Molleck and seconded by Larry Sarff to recommend the 1994 $270,000 MFT program to the City Council. Voice vote. Motion carried. The proposal from Gallatin National was removed from the agenda at this time. At this time, Harlan Banister addressed the Committee concerning the 1994/95 budget. He stated that he does not anticipate the need for tax anticipation warrants and feels that the city will have cash on hand at the end of the 12 month period. He informed the Committee that three complete sets of budgets, one in the Mayor's office, one from Larry Sarff and Mr. Banister has a set, were available for review. The budget package contains a synopsis of the anticipated revenues and the comparison for each department of last years' budget and this years' budgets, the capital expenditure priorities for each department, and explanations of overspending of last years line items. Mr. Banister stated he will provided an overall synopsis for each of the aldermen. Mayor Edwards stated that this is the first year in some time that the city will end in the black. He stated that having the budget on time speaks well of the department heads and Mr. Banister. The department heads expressed their appreciation to Mr. Banister in assisting them with the budgets. No action was necessary by the Committee. The demolition bids for 123 East Olive Street was next. A motion was made by Bob Molleck and seconded by Larry Sarff to open the bids. Voice vote. Motion carried. The bids were opened and were as follows: Eddy Brothers Construction - $5700.00 (a cashier's check in the amount of $855.00 was enclosed); Chuck Kinsel - $3900.00 (a cashier's check in the amount of $600.00 was enclosed). A motion was made by Bob Molleck and seconded by Larry Sarff to have the bids referred to Clif O'Brien for review. Voice vote. Motion carried. Gary Orwig requested permission to have part of the sewer plant road scarified and rocked with the road being oil and chipped wit the motor fuel tax program. He stated the cost of the rock will be approximately $1,000. A motion was made by Larry Sarff and seconded by Bob Molleck to approve the rock purchase. Voice vote. Motion carried. Gary Orwig asked that the next item, a paint sprayer, be removed from the agenda at this time. Committee agreed. The sludge press financing was briefly discussed. Harlan Banister stated that it will cost approximately $900,000 for equipment to bring the sludge to a Class A level. He stated that several area banks have expressed their interest in assisting with the financing of the project. Mr. Banister stated he would like to see all the aldermen at the next Mechanical Committee meeting to discuss the plans and financing for the project. He also informed th Committee that they are waiting fora determination from EPA on the present land application restrictions. No action was taken by the Committee on this matter. Ray McKinney addressed the Committee. He stated the Committee had approved the concept of the new meters. He stated that he has budgeted for the purchase of some of the meters and the hand held reader. He requested permission to apply for the FCC permit needed for the hand held reader. A motion was made by Larry Sarff and seconded by Bob Molleck approving the request to apply for the FCC license. Voice vote. Motion carried. A water bill was discussed next. The bill is for the beauty college on Main Street. Ray McKinney stated that when the meter was read, it was discovered there was a leak. The owner was notified of this fact. The meter reading was checked the following month and the owner discovered that the leak still existed. Larry Sarff stated the owner is requesteg an adjustment on the sewer portion. Ray McKinney stated that the owner was notified twice and the water did go down the sewer. The ordinance states that no adjustment will be made for leaks. Discussion. A motion was made by Bob Molleck recommending no adjustment be made on the bill. Seconded by Larry Sarff. Voice vote. Motion carried. Bills were discussed next. A motion was made by Bob Molleck and seconded by Larry Sarff recommending approval of the bills. Voice vote. Motion carried. 2 Committee discussed the possibility of placed on the auction block with spring. trucks and generators, are not needed Discussion followed. It was determined be placed out for sealed bids, with the next Clerical Committee meeting. having several large items These large items, such as by the city any longer. that these large items would bids to be received at the Gabby Days were discussed next. Clif O'Brien stated he had no problem in having a gabby day but would suggest that no appliances of any kind or tires be picked up by city crews. COmmittee agreed. The date set for gabby days is June 11th and 12th with the pickup of leftover items to be the week of June 13th. Ray McKinney requested permission to spend $2-3,000 for rock on the road at the lake. This would be paid from the lake development fund. Committee agreed to the request. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a drug free workplace policy presented by Mike Elam. Jim Elson stated that James had issued an opinion on the matter and found that rehab provisions would be in order if the city adopted the policy. It was noted that any state and/or federal grant document contains the assurance by the city that a drugfree workplace policy will be established. Several of the documents had been signed. Committee discussed looking into the matter further with discussion at the next meeting. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item was presented by Kayma Duncan. She informed the Committee that a mission statement had been presented last month and asked the Committee for action on the statement. A motion was made by Larry Sarff and seconded by Bob Molleck recommending approval of th mission statement for the Community Development department. Voice vote. Motion carried. The IPRI patent was next. Mayor Edwards stated that this was obtained by the City as collateral for a loan to IPRI. Discussion followed on the value of the patent and the cost of the maintenance fee. It was the consensus of the Committee to not pay the $935.00 maintenance fee for the IPRI patent. 3 Kayma Duncan informed the Committee that an individual is wanting to purchase lot number 12 in the enterprise park by contract for deed. This individual is planning on putting up a building and manufacturing ball coupler locks for trailers. Kayma requested permission to place the resolution and agreement on the next City Council agenda. A motion was made by Larry Sarff and seconded by Bob Molleck recommending the paperwork be started for the sale of the lot. Voice vote. Motion carried. Kayma informed the Committee that the city did receive notice of the award of an IDOT Enhancement grant for the renovation of the depot and she and Linda are starting to work on the paperwork needed to begin the process. No action was necessary by the Committee. Bob DeRenzy informed the Committee that the house on South 5th Avenue, damaged by fire, has been demolished. The debris will be hauled away as soon as weather permits. Mayor Edwards informed the Committee that he has visited Ross Gardiner and he seems to be in good spirits. Mayor Edwards informed the Committee that a benefit organizational meeting will be held at 7:00 p.m. at the Public Safety Building on Wednesday, April 13, 1994. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was a request from Harper Oil to enter into an agreement to allow Harper Oil to bore and install monitoring wells on Sycamore Terrace for their new facility on North Main Street. A motion was made by Larry Sarff and seconded by Bob Molleck to send the agreement to the City Council with a resolution for approval. Voice vote. Motion carried. The cafeteria plan was next on the agenda. Jim Elson stated that the suggested changes he had made have been reviewed and agreed upon by AFLAC. A motion was made by Bob Molleck and seconded by Larry Sarff to refer the agreement back to the City Council for consideration. Voice vote. Motion carried. At this time Dennis Tompkins addressed the Committee with a request to build a storage shed on his leased lot at the lake. He stated that according to the county records, the property is zoned Agriculture-Conservation, which will only allow him to build a 10' wide storage building due to the required side yard setbacks. He stated he has talked with his neighbors about the shed size and the location of the building. Charles Taylor addressed the Committee stating that Dennis Tompkins indicated a 15x15 building with a bathroom, the permit request is for a 20x18, and the stakes show a 17x12 building. He stated he would like to know the size of the building and he is opposed due to the fact that his view will be 4 blocked by the building. Russell Espinoza stated he is not sure what is going on and he would like to see drawings of the building. Dennis Tompkins stated that he had called Ray Rickena and Mr. Taylor, who are the only two neighbors which would have their view obstructed by the building. He stated he would place the building anywhere they wanted. He stated that he had wanted to place a stool in the building and he is aware that he would have to put in a pump to pump up the hill to his septic tank. He also stated that even with the city's permission, since it is a leased lot, he would still have to go through the county's appeal process to receive a variance. Jim Elson stated he would be willing to meet with Dennis Tompkins, research the matter and make a recommendation at the next City Council meeting. Committee agreed. A request from Todd Jarnigan was next on the agenda. He requested permission to place an awning over the side entrance door and sidewalk on West Chestnut Street. He stated that the renovation is almost complete on the upstairs and would not have the awning protrude into the street. He presented a drawing of the proposed structure. The matter of liability was discussed. Jim stated he would check into the present agreement with Mr. Jarnigan and report back to the City Council. Committee agreed. Along the same line, Mayor Edwards stated that the House of Hunan has asked about the possibility of placing tables on the sidewalk. It was noted that they would have to provide proof of insurance with the city as an additional insured, and sign an agreement with the city. No action was necessary by the Committee at this time. The property at 123 East Elm Street was discussed next. Jim Elson stated that James is waiting for action on this property from the Committee for demolition bids. A motion was made by Larry Sarff and seconded by Bob Molleck recommending to the City Council action for demolition be continued. Voice vote. Motion carried. A lease request was next. Mr. & Mrs. Breese demolished their garage and came in for a building permit. Upon review it was discovered the slab for the garage has been on city right of way. The best solution, due to the slope of their ground and the location of two existing sewers on their property, would be to lease a 10' strip of Nipple Court right of way to the Breese's for their garage. It was noted that even with the leased ground, they would still have to go to the Board of Appeals for a variance. Discussion. A motion was made by Bob Molleck and seconded by Larry Sarff to have Jim Elson draw an agreement for the lease for City Council consideration. Voice vote. Motion carried. The Committee discussed a problem with South Avenue B between Beech Street and Cedar Street. Mayor Edwards stated he had Tracie look at the area. The residents of this area have been paying taxes on part of the street. The existing right of way is not a 60' right of way and one resident has a garage located on part of the right of way. Tracie stated that it may be possible to trade part of the existing right of way for property adjacent to the existing road to provide a 5 60' right of way and/or purchasing the remainder of the area. Discussion followed on the present location of the street, makiIg the street a 50' street, and the areas needed for the street. was noted that the property owners have not been contacted concerning this matter. There are four property owner which would be effected by this relocation. The Committee discussed the fact that the area is presently being used for a road and the possibility of acquiring the land through common law dedication. No action was taken at this time by the Committee. The last item of discussion was the insurance bids. In the course of placing all the insurance out for bids, the city has received quotes on the health reinsurance. CIGNA has quoted a price of 60.00 per month per employee while SAFECO has quoted a cost of $88.00 per month per employee. It was stated that there is some concern on the time frame for the insurance in that there may be a period of time that the city would be liable for insurance claims due to the possible lapse in coverage in switching companies. Discussion followed on the savings which would be incurred and the possibility of having the life insurance re-bid due to the fact that one insurance company can not have the reinsurance and the life insurance coverage. Pat Wright was asked to have Bill Naff, the city's agent, attend the next City Council meeting to answer questions pertaining to this coverage. Pat agreed to contact Mr. Naff. No action was taken by the Committee at this time. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 6