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HomeMy WebLinkAbout10-25-1994 Mechanical Mechanical Committee City Council Chambers October 25, 1994 6:30 P.M. Members Present: Chuck Chapman, Dick Coay, Chet Phillips, Jim May, Others Present: Don Edwards, Jim Elson, Ray McKinney, George Spahn, Kayma Duncan, Mike Elam, Bob DeRenzy, Bob Molleck, John Froehling, Howard Williams, Clif O'Brien, Gary Orwig, Harlan Banister, Bob Anderson, Linda Woods, Don Hopper Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. He stated the report was self-explanatory and no action was taken by the Committee. Bob DeRenzy stated he had a problem in that George Meacham would like a clarification of his anniversary date. He was originally appointed in April 1967, went on disability in April 1986, and returned to work in December 1989. He stated George has talked with Nancy Whites concerning the matter. Bob stated he has just been made aware of the problem. The Committee instructed Bob to talk with Nancy Whites and George Meacham and get with Bob Molleck concerning his findings. Bob agreed. The police report was next. The report was self explanatory. No action was necessary by the Committee. The ESMA report was next. Howard Williams stated the Mayvr has approved the first part of the Disaster Plan. He informed the Committee that a meeting will be set up with the department heads and the Chairman to review the plan. No action was necessary by the Committee. Mike Elam addressed the Committee with a request to purchase a new radar unit. The cost for a Stalker Ka Band unit is $1597.00. He stated that $1,439.00 had been budgeted for this purchase. A motion was made by Chuck Chapman and seconded by Jim May recommending approval of the purchase. Voice vote. Motion carried. Mike Elam requested permission to have Phillips and Associates do a re-inspection of the property at 329 North Avenue C was next. Mike stated that this was originally inspected due to structural defects and the property owner has notified him that he has made some corrections. Mike stated he would like to have the original 1 inspectors re-inspect the property. He stated he did not have a cost estimate on the expense for the re-inspection. Discussion followed. A motion was made by Chuck Chapman and seconded by Jim May recommending approval of the expenditure. Voice vote. Motion carried. A complaint received from a of plumbing by someone with next. Mayor Edwards stated and Tracie Skaggs is doing George Spahn that he is not fact that he is not a licei the Committee. licensed plumber concerning the inspection the city who is not licensed was discussed the George Spahn is doing the inspections the zoning enforcement. It was stated by conducting plumbing inspections due to the used plumber. No action was necessary by No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was the IDOT required handicap ramps on the state highway. Mayor Edwards stated he has asked Tracie Skaggs to get a copy of the specifications from the state for the ADA requirements for the ramps. Since she is on vacation, Mayor Edwards asked Clif to call IDOT concerning the specifications. Clif agreed. The next item was addressed by Carroll Draughan. He informed the Committee that he is with Ludlum's grocery and they would like to give something back to the city since the city has been good to them. He would like to donate to the city some trees to be planted throughout town. Mayor Edwards stated that there are four kinds of trees on the list that are approved for the terraces. The types of trees available are: Australian Pine, Bald Cypress, Black Gum, Burr Oak, Green Ash, Hackberry, Lace Bark Elm, Northern Red Oak, and Sweet Gum. The four which are suitable for the terraces are: Australian Pine, Green Ash, Northern Red Oak and Sweet Gum. Mr. Draughan stated that he would order as many trees as the city wants to distribute. He stated he would like to see the trees planted on April 22, which is Arbor Day. He stated he is willing to work with scout groups to get the trees planted. Discussion followed on the number of trees desired and the different types. A motion was made by Dick Coay and seconded by Chet Phillips to have 2500 trees (500 each of the terrace approved trees and a combination for the balance) and to accept the donation from Carroll Draughan of the trees. Voice vote. Motion carried. Mayor Edwards thanked Mr. Draughan for his donation. 2 Mayor Edwards addressed the request from Gale's Lounge for an awning. He stated that Gale and others own the four buildings on East Elm and would like to place a shingle type awning over the four buildings which would project over the sidewalk. A motion was made by Chet Phillips and seconded by Chuck Chapman recommending approval of the awning request. Voice vote. Motion carried. The next item was a discussion of the development of Stonegate Estates. Dennis Tompkins informed the Committee that phase one of his plan is to develop the first 308', which contain four lots. Phase two would be to develop the balance of the lots. This is not possible for the extension of the sewer until the EPA lifts the restrictions placed on the northend sewer. In order to do phase one, he is required to construct a 6' shoulder. The present street is not high enough to meet the minimum subdivision code, which would require an additional six inches of material. Ron Wallace, engineer for Mr. Tompkins, stated that they plan on extending the curb and gutter on the north side of the street to meet the code. He stated that Tracie Skaggs has told them that the city will use motor fuel tax to overlay the street the next two years in two phases. Bob Anderson stated that he has looked at the plan for the street and feels it would be acceptable from an engineering standpoint. He stated that he does not have any cost or tonnage estimates for the overlay. Bob stated that he feels that the city should make a reservation that the work be done to the city's satisfaction. Dick Coay stated that the cost of the overlay could require the use of the entire allotment of motor fuel tax funds for next year. Reverend Werland of the Assembly of God Church stated that the church had looked at the ground and felt they were unable to and not willing to be in development. He stated he has been working with Mr. Tompkins and is aware of his plans. Mr. Tompkins stated that he is required to provide a bond to the city for the development. If he does not perform, he loses his bond. This provides the city with some guarantee of completion. Bob Anderson stated that this is not a normal situation, and it should be stressed that the city is accepting this abnormal practice to encourage development. Discussion. A motion was made by Dick Coay to refer Mr. Tompkins' proposed development to the City Council and to have the city attorney draft an agreement. Seconded by Chet Phillips. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman The first item was the discussion of the motorcycle club lease. Todd Swardinski addressed the Committee stating that the present lease is up in May 1995. He stated they would like to ask for some help in relocating the club and requested the city consider a 12 month extension to allow them to build up their savings to purchase land 3 somewhere else. They are presently considering four options. Ray McKinney suggested they contact the Nature Conservancy to purchase land. He stated that several areas of the club grounds have 12-20' roads and ankle to chest high burms. Ray stated there are siltation problems. Mr. Swardinski stated they they have maintained and brought under control two main areas that were eroding. He stated that the burms have been placed in strategic places and they are willing to assist in the erosion control. Ray McKinney stated that where the dozer has cut the burms, the area will continue to erode. Mayor Edwards stated that there is no doubt why the city is terminating the lease. A $50,000 grant has been applied for through the Clean Lakes Program which will assist in putting in siltation dams. The city purchased adjacent land and the end result may be a two million dollar project to clean the siltation from the lake. He stated he will gladly write support letters to assist in obtaining ground for the club, which he has done in the past. Discussion. A motion was made by Chet Phillips and seconded by Jim May authorizing the Mayor to write letters of support on behalf of the motorcycle club. Discussion. Ray McKinney stated that they may want to check with the park district. Nature Conservancy gave land to the park district. Mayor Edwards suggested Freeman Coal Company and MSD. He stated that the county may own ground in Cuba near the old landfill as a possible site. Voice vote. Motion carried. A motion was made by Dick Coay and seconded by Jim May recommending the termination of the lease May 1, 1995. Voice vote. Motion carried. Ray McKinney stated that the building and a buried car would have to be removed by the deadline. Jim Elson stated that the club has been informed of this. The next item was the opening of the bids for the sale of timber on city owned property. A motion was made by Chet Phillips and seconded by Jim May to open the bids. Voice vote. Motion carried. The results of the bid opening are contained on the attached tabulation sheet. A motion was made by Chet Phillips and seconded by Chuck Chapman to refer the bids to staff for review. Voice vote. Motion carried. Clif O'Brien addressed the Committee with a request to purchase and have installed a furnace in the garage next to the water tower. He stated that the fetter is being stored in this garage and they have insulated the area. The cost of the furnace is $1400. A motion was made by Chet Phillips and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. Mayor Edwards suggested that the camping fees be reviewed before next year. Harlan Banister stated he would like to have all the fees reviewed throughout the city, not only the camping fees. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman 4 The first item of discussion was a bill for the Ludlum Center. Ray McKinney stated that one meter was installed for the whole complex. When a Laundromat was installed a second meter for this business only was installed. The water was going through both meters and two bills were being sent. Ray stated that Mr. Ludlum feels there should be an adjustment. He stated the water department records only go back to 1986 when the records were put on the computer. Clif O'Brien stated that there were two meters in 1976 when he was reading meters. Several places in town had two meters and the pages were marked "for accounting purposes only" Discussion followed. Jim Elson stated that this would be an implied contract and the statute of limitation has a five year period. Mayor Edwards stated that Mr. Ludlum is a reasonable man and thought that Ray could talk with him and work the matter out. No action was taken by the Committee at this time. The Lillie sewer easement was next. Jim Elson stated that this is a sewer easement and would like the Committee's approval following review. A motion was made by Jim May and seconded by Dick Coay recommending approval of the agreement. Voice vote. Motion carried. Ray McKinney addressed the Committee concerning the possibility of having some of the houses adjacent to boat dock road hook onto city water. He stated Dr. Parod and others have purchased the Sebree property and the closest place to hook on is at the beach. Ray suggested the city run approximately 1700' of 6" line. This would then leave approximately 950' to be installed by the owners and Ray suggested the city participate in the difference between a 4" line and a 6" line. Mayor Edwards stated that the city should not participate. This allows the city to take water to people who are outside the city limits and do not want to be a part of the city. Several other areas have financed their own construction of the water line and recouped some of their money through additional tap fees for that line. Discussion. No action was taken on this matter by the Committee. Harlan Banister informed the Committee that the sludge proposals were opened and he was surprised at how much over the estimate the proposals were. When asked how much, Mr. Banister stated 1 1/2 million dollars. He stated that actual costs were in the operating costs for each proposal. Jim Elson informed the Committee that he has researched the redevelopment plan for the downtown and found that a public hearing to change the plan is not necessary. He stated that 1983 amendment provided the widening of White Court to be optional, so, no change is required. Jim May asked the police chief to look into the removal of the north/south stop signs at 2nd Avenue and Maple Street. He also asked if it would be possible to open Maple Street from 2nd to 4th Avenues. Mayor Edwards stated that CIC would have to deed the property back to the city and the ICC would have to approve signals for the railroad crossing at 4th Avenue. 5 Chet Phillips asked Mike Elam if it was the police department's job to look into the pick up status on Linden Street. They are moving further and further out into the street. Mike stated it may be a school district matter. Jim May asked Mike Elam to look into the possibility of having stop signs installed at the intersection of 7th Avenue and East Elm Street. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 6