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HomeMy WebLinkAbout09-27-1994 Mechanical Mechanical Committee City Council Chambers September 27, 1994 6:30 P.M. Members Present: Dick Coay, Chet Phillips, Jim May, Others Present: Don Edwards, Jim Elson, Ray McKinney, George Spahn, Kayma Duncan, Mike Elam, Bob DeRenzy, Bob Molleck, John Froehling, Howard Williams, Clif O'Brien, Gary Orwig, Harlan Banister, Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. He stated the report was self-explanatory and no action was taken by the Committee. The police report was next. The report was self explanatory. No action was necessary by the Committee. Mike Elam stated that Mr. Nichols is the state and he has been notified will be due in the near future. He paid when due. A motion was made by recommending the payment be made carried. presently attending training with that the tuition amount of $1700 requested permission to have this Jim May and seconded by Dick Coay when due. Voice vote. Motion The ESMA report was next. Howard Williams stated the Disaster Plan was presented to the Mayor. He is waiting for information from the department heads. No action was necessary by the Committee. Clif O'Brien stated that the new generator has been installed at the David W. O'Brien Public Safety Building. An additional switch was needed and installed in accordance with CIPS regulations. The additional cost is approximately $2,000 and he requested approval of the expenditure. A motion was made by Dick Coay and seconded by Chet Phillips approving the expenditure. Voice vote. Motion carried. As an informational item, Jim Elson stated that it appears a sidewalk will be privately installed between the Westwood Subdivision and Westwood school. It may be necessary to reroute a sanitary sewer between two lots but as of yet no definite decision has been made. No action was necessary by the Committee at this time. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. 1 Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was a request from Clif O'Brien to put out for bids a car lift. He stated that the insurance agent has been working with them to keep the insurance down. the cost of the lift is approximately $3600. Discussion followed on the availability of funding for the expenditure. Harlan Banister stated he will present an outline of the capital expenditures committed to date. No action was taken at this time on the request. Clif O'Brien stated that Mike Hitchcock has donated a "dinky" to the city. He has checked into moving the train engine and the cost will be approximately $3,000. This would be loaded on a flat bed and moved to the depot ground. Discussion followed on the cost and from what fund the expense would be paid and if TIF funds could be used for this project. A motion was made by Dick Coay and seconded by Jim May to refer the matter to the City Council meeting. Voice vote. Motion carried. Clif O'Brien informed the Committee that he has received a quote from Morton Salt for 300 tons of salt at $30.00 per ton. He stated that the other supplier would not quote the salt due to the fact they did not feel they could fulfill the commitment. Clif suggested the city sign the contract as soon as possible to ensure the availability of the salt for next year. Discussion. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval of the purchase. Voice vote. Motion carried. Gary Barnhart addressed the Committee on behalf of Tad Putrich and Phil Wright with a request to vacate an alley south of Linn Street and east of 7th Avenue. This alley does not contain any city utilities and has not been used for a number of years. This is a 14' alley. Mr. Barnhart stated Buell's is scheduled for a hearing with the Planning and Zoning Commission for a rezoning of the adjacent property. Mayor Edwards suggested the Commission hear the vacation request. Discussion followed. After review, Jim Elson stated that the publication does not contain the alley vacation request but a notice can be published for a hearing on the request at the October 18th City Council meeting. Committee agreed. No further action was taken by the Committee at this time. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman Clif O'Brien addressed the Committee concerning the boiler in the city building. He stated that there is a tube that is leaking. To repair 2 ''1~rr' the one tube would be $350.00 or a set of top tubes cost $1,200.00. Clif stated that an estimate for a new boiler is $10,000.00. Discussion followed on the possibility of using TIF funds for the replacement of the boiler. Harlan Banister stated he would check in to the TIF regulations to see if the funds can be used for this purpose. A motion was made by Chet Phillips and seconded by Jim May to repair the top tubes at a cost of $1200.00. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman Clif O'Brien requested consideration for the installation of a 4" water line on Robinson Court. Several of the houses are connected to one 3/4" copper line. Two of the houses froze last winter. This also creates problems for the water department in that the water can not be shut off for non-payment because it would shut them all off. Clif anticipated the cost to be $2500. Clif also stated he would like to continue the 4" line from Ash north to Tom Gilson's house, but these houses are outside city limits. He anticipated it to be approximately 2,000 feet. He stated that these houses are on a 2" line which has had several breaks in it he has had to repair. He stated the 2" line is not the city's line but it is the city's water. Discussion followed on the possibility of having a special tap fee for the houses that may want to hook into this new line. A motion was made by Chet Phillips and seconded by Dick Coay to proceed with the Robinson Court project and to purchase an additional 2,000 feet of 4" water line. Voice vote. motion carried. The possibility of having the Gallatin National agreement assigned to a purchaser was next. Jim Elson stated that he received a phone call asking if the landfill were sold, could the leachate contract with the city be assigned. It was indicated that all payments would be brought up to date prior to the assignment. It was noted that the payments due total $7500. Jim stated he would have to review the agreement but the assignment may be possible. It was noted that a check in the amount of $710 was received today for the payment of lab fees which were previously paid. Mayor Edwards suggested that payment be deducted from the $7500 due from Gallatin National. No action was taken by the Committee on this matter. Gary Orwig requested permission to replace a backwash pump at a cost of $1,555.00. This is a two horse pump and ALL Equipment has one in stock. A motion was made by Chet Phillips and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. 3 Ray McKinney informed the Committee there will be a bill from Manufacturing Services for approximately $1500 for the electrical work done for the new clarifier drive unit at the water plant. A motion was made by Chet Phillips and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. Ray McKinney stated there will be a show on TV concerning water testing. He stated that one of the tests featured on the show was performed by the city last year on its water supply. Mayor Edwards suggested the show be taped and a f ollow up be done on the local access channel. As information, the EPA permit has bene received for the sewer plant construction project. The bids for the sludge press will be opened October 25th at 2:00 p.m. Clif O'Brien informed the COmmittee that the steps adjacent to Maurice's will be taken out and replaced. They are not in accordance with the specifications. The contractor is presently working on SOuth Main and should be finished in a week or so. Discussion followed on the progress of the project. No action was taken at this time. A motion was made by Jim May and seconded by Dick Coay to convene in executive session for the purpose of imminent, threatened and/or pending litigations. Voice vote. Motion carried. EXecutive session minutes are on file for review. THe Committee reconvened in open session. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4