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HomeMy WebLinkAbout07-26-1994 Mechanical Members Present: Dick Co ay, Chet Phillips, Jim May, Chuck Chapman Others Present: Don Edwards, Jim Elson, Ray McKinney, George Spahn, Kayma Duncan, Mike Elam, Bob DeRenzy, Don Hopper, John Froehling, Linda Woods, Clif O'Brien, Joe Carruthers, Bob Anderson, Harlan Banister, Kevin Meade, James Elson Mayor Edwards opened the meeting with an informational item. He stated that Mike Hitchcock has donated a locomotive to the city to place at the depot. He stated that Clif is looking into having it moved. This locomotive has been used to move coal cars at Buckheart mine. No details are available at this time. A motion was made by Jim May and seconded by Chuck Chapman recommending acceptance of the locomotive from Mike Hitchcock. Voice vote. Motion carried. At this time Mayor Edwards asked Jim Elson to report on the election ordinance. Jim Elson stated he had been reviewing the matter and found that under the statues of May 1993, it is unnecessary to have a primary election if there are only two candidates. This would have effected three of the last four aldermatic elections. He stated that the Council members will be receiving a memo on this matter in the near future. No action was necessary at this time. Public Safety & Traffic Committee Chuck Chapman, Chairman Mechanical Committee City Council Chambers July 26, 1994 6:30 P.M. The first item on the agenda was the fire report. Bob stated that Dennis Dawson had donated his time to take all three shifts through the CIC plant so they would be familiar with the layout in case of a fire and this information was greatly appreciated by the department. On the balance of the report, no action was necessary by the Committee. The police report was Elam stated that there being in training. He are speaking throughout of the elderly servic Committee. next. The is no DARE stated tha the county e program. report was self explanatory. Mike report included due to the officer t under prevention activities, they and making the community more aware No action was necessary by the The ESMA report was next. Howard Williams was not present and Chuck Chapman stated that there would probably not be a report until September. No action was necessary by the Committee. 1 'err' Mike Elam requested a meeting with the Public and the fire chief to discuss the 911 system. would get with Mike to set a meeting. Safety Committee, ESDA Chuck Chapman stated he No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was a request from Maxine Wages to have East Walnut Street widened. Mayor Edwards stated that Mrs. Wages had contacted him concerning the matter. Mayor Edwards suggested that instead of widening the street, the Committee may want to consider removal of the parking on East Walnut Street. She also indicated her alley needed rock. Mayor Edwards suggested the police department do an indepth study of the area. Dick Coay stated that he had a complaint at 11th Avenue and Myrtle Street concerning the parking of cars in front of the sidewalk. This makes it difficult to turn the corner. A motion was made by Chuck Chapman and seconded by Jim May to have the police department look at these two areas. Voice vote. Motion carried. Clif informed the Committee that those employees holding CDL licenses must have a physical and drug test. He stated that the garbage men have been stopped twice and asked for these items. He stated he has talked with Coleman Clinic and they have agreed to perform the physicals and testing for $125.00 per person. Discussion followed. A motion was made by Chet Phillips and seconded by Jim May recommending the approval of the expenditure for the CDL requirement. Voice vote. Motion carried. Mayor Edwards informed the Committee that he had received a request from a citizen concerning the traffic on Linden Street as well at First Avenue and Lawrence Drive. This person is requesting the placement of six stop signs in these areas. Mike Elam stated there has been one wreck at Linden and Main Street intersection and one in the 1100 block of North First Avenue. Discussion followed. A motion was made by Chet Phillips and seconded by Jim May to refer the matter to the police chief to review. Voice vote. Motion carried. Clif O'Brien informed the Committee that Lakeland Drive will be primed Thursday of this week and oil and chipped on Friday. Clif O'Brien was informed of the following problems and asked to look into the matters: East Ash Street at 20th Avenue - water puddles in the street; Weeds along the TP&W railroad from South Main to Avenue A - Clif stated that the prisoners will be cutting this area; the stop 2 sign height at Birch Street and 1st Avenue, cars are running the stop sign - Clif stated there is a legal height for stop signs and will measure this sign to determine conformity; Wesley Church is requesting the curb to be painted yellow along the south walk for no parking - parishioners are blocking the walk. It was stated by Kevin Meade that he had received a request to have sidewalks installed from Westview School to the Westwood Subdivision for school children. Discussion followed. Mayor Edwards stated that during the public hearings for the construction of the school, he recalls the fact being stated that the children attending this school would be bused. He stated the minutes should contain this information. No action was taken by the Committee on this matter. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman The first item was a request from Bonnie Puckett to lease a lot at the lake. Ms. Puckett was not in attendance and the matter was not discussed by the Committee. Clif O'Brien addressed the Committee concerning the bids for the roof repair at the David W. O'Brien Public Safety Building. He stated that the specifications were drawn last fall but due to the lateness of the year they were not put out for bids. He asked the Committee's consideration to place the repairs out for bids. A motion was made by Chet Phillips and seconded by Dick Coay to put the repairs out for bids. Voice vote. Motion carried. Ray McKinney presented a request from Charles Burroughs to charge an additional $1.00 fee for the beach during the beach parties. A memo from Mr. Burroughs stated that he had tried a donation system and it was not effective. Ray suggested the fees be adjusted to allow children six and under to be admitted free, six to 12 to be admitted for $1.00 and persons over 12 be admitted for $2.00. He stated that Mr. Burroughs will turn in all proceeds and expenses will be paid by the city. Discussion. A motion was made by Dick Coay and seconded by Jim May approving the suggested fees from Ray P~IcKinney during beach parties at the lake. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a the discussion of the proposed new lift station at the industrial park. Joe Carruthers stated that the permit has been received and Bob Anderson has the specifications done. He stated they are in the process of reviewing and making minor changes in the specifications. Bob Anderson stated there are some minor changes. He stated it is his understanding that the financing needs to be discussed. Harlan Banister stated that in February 1993 the estimate was $169,000 and the present estimate for the lif t station is $241,100. The present bid documents include everything, but he suggested an alternate bid be prepared withdrawing the generator and the installation and movement of the building. He stated that several funds will have to be used for the project including TIF funds, water and sewer depreciation funds, surcharge funds and possibly water and sewer cash on hand. He stated that he is reluctant to use cash on hand funds due to the fact that for the last two months the water and Mr Banister sewer revenue has been $15,000 less than expenses. suggested that the bid be let after September to allow him adequate time to set up the financing. Discussion. A motion was made by Chet Phillips and seconded by Dick Coay recommending Bob Anderson develop an alternate bid and put the lift station out for bids with receipt to be November 1st. Voice vote. Motion carried. Joe Carruthers stated that the NPDES permit expires in April 1995. This permit is for the discharge of effluent into Big Creek and must be submitted 180 days prior to its expiration. Gary had anticipated and budgeted $2,000 for the completion of the application by CMT. The estimate from CMT is $2500 to $3000. Joe requested approval of the expenditure. A motion was made by Chet Phillips and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. No business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary