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HomeMy WebLinkAbout05-24-1994 Mechanical Mechanical Committee City Council Chambers May 24, 1994 6:30 P.M. Members Present: Chet Phillips, Dick Coay, Jim May, Chuck Chapman Others Present: Jim Elson, Clif O'Brien, Gary Orwig, James Elson, Ray McKinney, Mike Elam, George Spahn, Kayma Duncan, John Froehling, Harlan Banister Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Mayor Edwards stated that Chief DeRenzy is attending afire chiefs' convention and would not be at the meeting. The police report was next. The report was self explanatory. Mike Elam noted that the call load is down but criminal arrests are up from last year. Mike Elam addressed the Committee with a request for an additional policeman. He provided a chart of other cities throughout the state of similar size with their populations and the number of officers on staff. Mike stated that there is a problem with auxiliary police. They are under constant review by legislators and police organizations. Their duties are outlined by state statute and it is becoming a serious problem in getting them to volunteer. He stated that 911 will cause problems and there is a need for further training for the dispatchers. He stated he would like to review the administrative duties and positions, especially in regard to 911; he suggested that life flight response be done by another agency; animal calls be held until someone is available unless it is a bite or vicious animal; health complaints be held until the next day for the safety officer; and relief for the dispatchers be reviewed. Mike stated the hiring of one officer will help but will not relieve the problems. Mayor Edwards stated that in the legislative bulletin it is reported that the House has passed nine bills, which the Senate has not considered yet, which will provide funding for police officers on a per capita basis. He suggested that the recommendation of the committee be sent to the personnel committee. Mayor Edwards also suggested a resolution be placed on the next City Council agenda to provide for police pensions to be taken out prior to taxes. Harlan Banister stated that Chief Elam is faced with some persons leaving and training of new personnel is partially reimbursed by the state. He stated that the budget would not be effected that much if an officer was hired. Mike Elam stated that in Morton 911 paid for a part time secretary for the chief so that the regular secretary could do data entry. He stated there may be some training funds available to train dispatchers, but no definite answer as of yet has been received from persons on the board. Harlan Banister stated it may be possible to hire two officers, if nothing unforeseen happens to the budget. He stated that some capital funds may have to be sacrificed. In talking about the life flight helicopter, Chuck Chapman suggested the fire department take care of it, while Mayor Edwards suggested the hospital take care of the helicopter. Mike Elam stated that if the fire department did it, the response to afire would mandate the firemen to go back to the station to get the rescue square or fire truck. Harlan Banister suggested that if the city take care of the helicopter, he felt they should be compensated. Discussion continued. A motion was made by Chuck Chapman and seconded by Chet Phillips to recommend to the Negotiations, Grievance and Personnel Committee the hiring of one and possibly two police officers. Voice vote. Motion carried. It was suggested that the committee meet with Mike Elam, Bob DeRenzy and ESMA concerning the manning of the 911 system. Committee agreed. As an informational item, Mike Elam informed the Committee that the square will be blocked off for the Cruise In on June 17th. Mayor Edwards stated that the Ross Gardiner benefit will be held June 5th and Elm Street between Main Street and Avenue A will need to be blocked off. Along the same lines, a request from Diane Carruthers of Billy's Tap to block off Second Avenue from Elm Street to Pine Street has been received. This is for a fund raiser for Camille's ball team. A motion was made by Chuck Chapman and seconded by Chet Phillips approving the three requests. Voice vote. Motion carried. Mike Elam informed the Committee that a resignation from Danny Leezer effective June 4th has been received. The Fire and Police Commission is in the process of appointing a replacement. This person needs PTI training. Mike requested permission to send this individual to PTI school in Springfield for an approximate cost of $1,815.00. A motion was made by Chuck Chapman and seconded by Dick Coay recommending approval for the request. Voice vote. Motion carried. The ESMA report was next. Howard Williams was not present but it was reported that all the sirens are now operations. No action was necessary by the Committee. The Lloyd Wilson property was discussed next. James Elson stated that the health department has received numerous complaints on this property and would like some guidance on proceedings for condemnation. A motion was made by Chuck Chapman and seconded by Dick Coay to proceed with condemnation proceedings. Voice vote. Motion carried. 2 The generator bids were next. A motion was made by Chuck Chapman and seconded by Chet Phillips to have the bids opened. Voice vote. Motion carried. The bids were as follows: Meister Brothers, Inc. - $36,480.00; and Advanced Electric - $39,500.00. It was noted that a signature sheet was not included with the Meister Electric bid. The Committee instructed the secretary to contact the company to determined if it was inadvertently left out or intentionally omitted. A motion was made by Chuck Chapman to refer the bids to staff for review with a recommendation to be presented at the City Council meeting. Seconded by Jim May. Voice vote. Motion carried. At this time Don Bull addressed the Committee concerning the alley north of Holy Street between 5th and 6th Avenues. He stated that tank trucks from Citgo as well as other delivery trucks are using the alley. When making the turn, they end up running over the corner of the adjacent lots or into his yard. He stated there is a load limit sign posted but feels that since this is a 14' alley, which is not big enough for the tank trucks, it should be closed. This alley is used mainly by Citgo deliveries and/or customers. Mayor Edwards stated that it may be possible to barricade the north end of the alley. The alley can not be vacated due to telephone cable in the alley. Discussion followed on the best area for the placement of barricades. A motion was made by Chuck Chapman and seconded by Jim May to block one end of the alley at the property line adjacent to Doug Reed's property for a trial period. Voice vote. Motion carried. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was the discussion of making Avenue A two way traffic from Locust Street to Vine Street. This was placed on the agenda by Kevin Meade as a result of a request from a citizen of the area. Mayor Edwards stated that he thought IDOT had put in the lights at this intersection with the understanding that no more traffic would be allowed to enter the intersection. No action was taken on the matter at this time. A motion was made by Chet Phillips and seconded by Chuck Chapman to have the secretary open the bids for the sale of equipment. Voice vote. Motion carried. The following is a synopsis of the bids. 1954 IHC Sludge Truck: Richard Bull enclosed); R. Swallows - $450.00 (no 1975 Dodge Pickup: Martin Wilson enclosed) Post Hole Digger: Joe Bunch - $30.0 75 KVA Generator: Joe Bunch - $50.00 - $850.00 ($85.00 cashiers check deposit check enclosed) - $77.00 ($7.70 cashiers check ~ ($8.00 cashiers check enclosed*) ($8.00 cashiers check enclosed*) 3 ~Mr-'' ~/ *One check was enclosed with the bid sheet for both bids Discussion followed. A motion was made by Dick Coay and seconded by Chet Phillips to recommend the sale of the sludge truck to Richard Bull, the Dodge pickup to Martin Wilson, the post hole digger to Joe Bunch, and to reject the bid for the generator. Voice vote. Motion carried. Kayma Duncan addressed the Committee concerning the West Walnut Street sewer project. She informed the Committee that a meeting was held with the contractor, Gary Yaste, and his attorney last Friday. Mr. Yaste has decided to finish the project in accordance with the contract specifications, therefore, the contract was extended until June 15, 1994. Kayma stated that Mr. Yaste has started on the project and has the large ditch half completed. She stated that in December 1992 Chris Spears informed the Committee that there would be a shortfall of funds for the project of approximately $20,000. Kayma stated that she anticipates the shortfall, due to the contract being more than the estimate, the engineering fees being more than the estimate, and incidentals on the project not being anticipated, of between $25,000 and $30,000. She stated she has talked with Pat Wright and Pat is suggesting the balance be paid half from the water and sewer funds and half from the surcharge funds. Discussion followed. Harlan Banister stated he has some concern in taking the balance from the surcharge funds. The Committee instructed Mr. Banister to talk with Pat Wright concerning the funds needed to complete the project for further discussion. He agreed. No further action was taken by the Committee. A request for a street light at the Baptist Church was next. Dick Coay stated he had talked with representatives of the church and informed them that the placement of the light would not be consistent with the policy previously set by the city. No action was taken on the matter. Mayor Edwards asked about the status of the motor fuel tax program. Clif O'Brien stated he had talked with Tracie Skaggs last week and she is waiting on the paperwork to come back from the state. She has assured him that the work will be available to be done in July and/or August of this year. No action was necessary by the Committee on this matter. Mayor Edwards asked Pam of Vaughn's Plumbing to address the Committee. She stated that Vaughn's Plumbing purchase a lot on East Chestnut Street limits to build a spec home. It was discovered that when the Rodney's purchased the land from Mr. Gilham, the deed was erroneously recorded at the courthouse. The "Plat Act" provides for certain steps to be taken in order to correct the problem and the Vaughn's are in the process of straightening out the deeds. In order to correct the problem, the city must give its consent due to the fact that it is within one and one half miles of the corporate limits. The reason she is at this meeting is to request the city's consent. Discussion followed on the necessity of having the Planning and Zoning 4 ~Mr-' ~' Commission to hold a public hearing. Jim Elson stated that a public hearing is not necessary and could be brought up and discussed at their regular meeting. Pam stated the county hearing is on June 14th and the city's consent must be obtained before that hearing. It was noted that the Planning & Zoning Commission meets on June 13th with their recommendation being presented at the city Council meeting of June 21st. Discussion followed. A motion was made by Dick Coay and seconded by Chuck Chapman recommending to the City Council the approval of Vaughn plat upon approval of the Planning & Zoning Commission. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman The first item was presented by Ray McKinney. He stated that he had received chemical quotes from his suppliers for this fiscal years' chemicals for the water plant. He request approval of the low quotes received for the chemicals. A motion was made by Chet Phillips and seconded by Dick Coay recommending approval of the low bids for chemicals for the water plant. Voice vote. Motion carried. As an informational item, Ray McKinney stated that the beach will open on Saturday, May 28th. He stated he did not know the exact schedule of the beach until school was out due to the availability of lifeguards. The Committee discussed a problem concerning the campground custodian. Ray McKinney stated that Mr. Anderson was only doing what he had been instructed to do. Ray explained that he is not allowing non-camping fishermen to use the cove and frontage area adjacent to the campground, but is reserving it for campers. No action was taken by the Committee on this matter. Ray McKinney informed the Committee that the local archery club had a fish shoot at the lake last weekend and it was his understanding that it turned out very good. Along that line, Ray stated that approximately 4,000 pounds of carp have been removed from the lake. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item of discussion was the Cuba water line agreement. Jim Elson stated that there has been a change in the agreement whereas Cuba would be prohibited from selling water to anyone except 5 Wee-Ma-Tuk. Discussion. A motion was made by Chuck Chapman and seconded by Chet Phillips recommending to the City Council the authorization of the sale of water to Wee-Ma-Tuk by Cuba and no one else. Voice vote. Motion carried. Gary Orwig requested permission to purchase a trailer from Midwest Auto Sales. This trailer would be used to haul the mowers. The price is $350.00. A motion was made by Jim May and seconded by Dick Coay approving the purchase. Voice vote. Motion carried. Gary Orwig informed the Committee that the nurse truck used to distribute sludge had to have some repairs. He stated that the bill on the repairs is $1204.00 to Waste Controls of Galva, Illinois. A motion was made by Dick Coay and seconded by Jim May recommending approval of the bill. Voice vote. Motion carried. Ray McKinney requested the approval to continue the contract for the purchase of water meters with Badger Meter Co. A motion was made by Jim May and seconded by Chet Phillips approving the continuation of the contract. Voice vote. Motion carried. Ray McKinney informed the Committee that he had an agreement in hand with CMT for the engineering fees not to exceed $17,000 for improvements at the water plant. This would include the engineering for the construction of a building for the carbon feeder, the potassium permanganate and cationic polymer chemicals in the raw water intake. Harlan Banister questioned the services received for the $10,000 retainer paid to CMT and the costs over and above the retainer. A motion was made by Jim May and seconded by Dick Coay to refer the agreement to the City Council for approval. Voice vote. Motion carried. When asked about the status of the Five Sisters Trailer Court, Clif O'Brien stated he thought the new water line could be placed between Siesta Motel and Inmon's trailers. No action was necessary by the Committee at this time. No business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 6