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HomeMy WebLinkAbout09-26-1995 Mechanical Mechanical Committee City Council Chambers September 26, 1995 6:30 P.M. Members Present: Joanne Shores, Chet Phillips, Jim Hartford, Jim May Others Present: Don Edwards, Jim Elson, Ray McKinney, George Spahn, Mike Elam, Michael Jackson, Clif O'Brien, Gary Orwig, Kevin Meade, Larry Sarff, Jerry Bohler, Larry Sarff, John Froehling, Brad Shoats Public Safety & Traff i c Committee Joann Shores, Chairman The first item on the agenda was the fire report. Michael Jackson informed the Committee that he did not have a report prepared for this meeting but would have a report next month outlining the accomplishments for the department. He stated he will be starting some training in inspection procedures for the department and will be introducing the outline to the public to inform them what will be taking place. No action was necessary by the Committee on this matter. The police report was next. Mike Elam stated the report was self explanatory and noted this is the first month the criminal arrests have been below 100. No action was necessary on the report at this time. Mike informed the Committee he has prepared an updated condemnation list outlining the status of each property. The Goodwill Industries had requested a street light in the vicinity of their store at Elm Street and 2nd Avenue. Mike stated there are three street lights in this general vicinity. He suggested that Goodwill may want to install a security light themselves. A motion was made by Jim Hartford and Jim May recommending denial of the street light request from Goodwill. voice vote. Motion carried. Mike Elam informed the Committee that t selected to receive a recognition award Enforcement Training and Standards Board enforcement of DUI and the laws. A formal Chicago as part of the board's quarterly commended the department on their efforts. ne police department was from the Illinois Law for Prevention of and ceremony will be held in meeting. Mayor Edwards 1 The ESMA report was next. Howard Williams informed the Committee that on October 3rd at 10:00 a.m., the sirens will be hand tested individually. He also informed the Committee that the ESMA radio license has been renewed. No action was necessary by the Committee on these matters. Mike Elam addressed the Committee with a request to purchase replacement body armor (vests) for 8 employees. The cost is approximately $3,000. A motion was made by Joanne Shores and seconded by Jim Hartford to approve the expenditure. Voice vote. Motion carried. Mike Elam requested permission to purchase an additional VCR camera for the department not to exceed $800. He stated this is needed for crime scenes and investigations. The camera would be purchased with drug forfeiture moneys. A motion was made by Jim May and seconded by Chet Phillips recommending the purchase up to $800 fora VCR camera for the police department. Voice vote. Motion carried. The hepatitis B vaccinations were next on the agenda. Mike Elam stated he has one officer and 11 auxiliary officers who need to have the series of vaccinations and requested permission to set up the series. A motion was made by Chet Phillips and seconded by Jim May recommending approval of the expenditure. Discussion. It was noted that the original recipients of the shots should have the shots verified to ensure they have taken. It is law that the follow up procedure be done. Mike Elam and Michael Jackson will check into this with a follow up. Voice vote. Motion carried. Mike Elam requested permission to purchase parking tickets. He stated he would like to purchase 2500 at a cost of $873.05. The tickets have been redesigned. A motion was made by Chet Phillips and seconded by Jim May recommending approval of the expenditure. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a request from Feaster's to place an outside stairway to the second story of the building. The present sidewalk is 12' wide and the proposed stairway would be 4' wide. Discussion. Michael Jackson stated that all plans should be received for material type and compliance by the fire department and/or the building department. A motion was made by Joanne Shores and seconded by Jim May to have the fire chief and Clark Wilson review the request with a recommendation to be presented at the next City Council meeting. Voice vote. Motion carried. Michael Jackson addressed the Committee concerning the fire department radios. He stated he is not prepared to discuss this matter in detail but would be bringing information to the Committee concerning the base radio and antenna, the aerial ladder radio and antenna and the light bar and siren for his vehicle. He stated he will be putting some information together and present it to the Committee at a later date. 2 The animal ordinance was next. Jim Elson stated he has re-written a part of the ordinance to include "reasonable" in terms of animals frightening people. Discussion followed concerning the definition of "reasonable", and the types of animals it would pertain to. The matter was referred to the Legal and Ordinance Committee for further review. Mayor Edwards informed the Committee that the closing on the Ash Street house will be Friday, October 29th and requested approval of $10,000 for the purchase. A motion was made by Chet Phillips and seconded by Jim Hartford recommending approval of the purchase. Voice vote. Motion carried. Mayor Edwards stated there is a Police and Fire Commission training session in Chicago in the near future. He requested permission for the expenditures of Dennis Dawson, Chairman of the commission, police chief Mike Elam and fire chief Michael Jackson to attend the session. A motion was made by Chet Phillips and seconded by Jim Hartford recommending approval of the atendance of the three persons and the expenditures in conjunction with the session. Voice vote. Motion carried. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Chet Phillips, Chairman The first item was a study of the traffic situation on Avenue A from Locust Street to Olive Street. Mike Elam stated that a door to door canvass had been conducted and the consensus was to leave the traffic one way. Chet Phillips stated that the residents of Avenue A would like to see several things done such as speed enforcement, repair patch holes in the street, raise manholes, and the placement of children and one way signs. These items will be looked into. No action was necessary by the Committee. The North 6th Avenue parking study was next. M door to door canvas was conducted in the block Locust Streets and it is his recommendation removed on the east side. A motion was made seconded by Jim Hartford to remove the parking North 6th Avenue from Chestnut Street to Locust Motion carried. ike Elam stated that a between Chestnut and that the parking be by Chet Phillips and on the east side of Street. Voice vote. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman The first item was the cleaning contract. Mayor Edwards asked that this matter be discussed in executive session. Committee agreed. 3 Ray McKinney addressed the Committee concerning the possibility of allowing campers to remain ~ parked at the campground during the winter. He suggested a $20 per month fee with no hook ups and a signed waiver holding the city harmless. Discussion. A motion was made by Chet Phillips and seconded by Jim Hartford to deny the request. Voice vote. Motion carried. Mayor Edwards informed the Committee they will be seeing a pre-annexation ordinance on the agenda for next week for Dean Putman Sr. He resides on West Hickory, is not contiguous, and will be hooking up to the water. No action was necessary by the Committee. Mayor Edwards stated that the Bluesfest in Jones Park had a good turnout and the proceeds were given to charity. He stated that several employees assisted in the endeavor and thanked them for their assistance. No further business was on the agenda and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item of discussion was the Lillie/Riley request for a part of Village Square subdivision. Mayor Edwards stated that the subdivision was accepted by the city in 1975 and contains 44 lots. The developers are asking for approximately $3,200 in materials for water taps be provided by the city, along with waiving the permit fees and inspection fees for the water hookups and the waiver on sidewalks in this section of the subdivision. Mayor Edwards stated that granting the material costs would be setting precedence. The balance of the subdivision does not have sidewalks. Clif O'Brien stated that the fitting prices are correct. He stated that the water main would not be turned over to the city until all the taps are completed. Jim Hartford stated that most of the people who called him are against waiving of the fees. Harlan Bannister stated it does not make economic sense to waive these costs. Spending money up front in anticipation of tax receipts is not economically sound Larry Sarff stated he agrees that a precedence will be set. He stated he felt the $1500 should not make that much difference and should be included in the cost of the lot. Jerry Bohler stated that $3,200 does not seem like a lot of money to create a larger tax base and make lots available for building. Harlan Bannister stated that the north end sewer problems were partly caused by acceptance of improper subdivision lines. Larry Sarff asked if the sewer line is still good after 20 years eventhough they have not been used. Jim Hartford stated he did not feel he could made a decision tonight without further review of the existing pipes and review of the water lines by Bob Anderson. Kevin Meade stated he did not feel the cost per lot for the material and the walks would stop the project from going through. a Bob Molleck stated the in considering the problems by other cities to get subdivisions built, assisting the developers is happening more and more. A motion was made by Jim Hartford to recommend to the City Council the approval of the waiver on the sidewalk requirement. Second by Chet Phillips. Following a show of hands in favor (5 in favor and 2 against), the motion carried. A motion was made by Chet Phillips and seconded by Jerry Bohler recommending to the City Council the approval of the $3,200 expenditure to participate in the development. After a show of hands in favor (4 in favor and 3 against), motion carried. Mayor Edwards stated that matter would be referred to the City Council next week for consideration. The manpower ordinance for the sewer department was next. Mayor Edwards stated this is for an increase of one person in the department. CMT had recommended two new personnel but this ordinance contains an increase of one position. A motion was made by Jim May and seconded by Chet Phillips recommending the hiring of one additional employee for the sewer department. Voice vote. Motion carried. Gary Orwig requested permission to have anew pump installed on a truck at the sewer plant. The cost is $1,678.35. A motion was made by Chet Phillips and seconded by Jim May recommending approval of the expenditure. Voice vote. Motion carried. Ray McKinney requested permission to go out for bids for a small clarifier drive. The cost is approximately $10,000. A motion was made by Chet Phillips and seconded by Jim Hartford to go out for bids. Voice vote. Motion carried. Ray McKinney stated that anew MCI panel is needed for the water plant. The present model is of 1939 vintage and he has found a used panel for $1,000. Jim May and Chet Phillips made a motion recommending approval of the panel. Voice vote. Motion carried. Mower bids were by Jim May to results were: Case IH Fligingers next. A motion was made by Chet Phillips and seconded open the bids. Voice vote. Motion carried. The $9,107.00 $9,795.00 Trade In $3,697.00 $4,530.00 $4,577.00 $3,229.00 $3,685.00 Total Price $5,140.00 $5,265.25 $4,650.00 $6,400.00 $7,855.00 Wright Equip. $9,227.00 German's A motion was made by Chet Phillips and seconded by Jim Hartford to refer the bids to staff for review. Voice vote. Motion carried. 5 Clif O'Brien addressed the Committee concerning the number of water main breaks which have occurred recently. He stated he has had five breaks in five days on the 16" main coming from the water plant. He stated this is a 1938 pipe. He stated another break was at the college and the park district had two breaks this past week end. He stated that there will be some large bills from Illinois Meter. Mayor Edwards stated he is concerned with the number of breaks all at once. Clif O'Brien stated that there may be a number of factors - the age of the pipe, the temperature of the water coming in the plant, fluctuation of pressure, and possible other factors. Clif stated he has been short manpower and it may have to be looked at. No action was necessary at this time on the matter. At this time a motion was made by Phillips to convene in executive acquisition and personnel. Voice the conclusion of the executive se open session. No further business was discussed Sewer Committee was adjourned. Jim Hartford and seconded by Chet session for the purpose of land vote. Motion carried. Following scion, the Committee reconvened in and the Public Works - Water and Kayma Duncan - Committee Secretary 6