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HomeMy WebLinkAbout02-28-1995 Mechanical~; Mechanical Committee City Council Chambers February 28, 1995 6:30 P.M. Members Present: Chuck Chapman, Dick Coay, Chet Phillips, Jim May, Others Present: James Elson, Ray McKinney, George Spahn, Kayma Duncan, Mike Elam, Bob DeRenzy, Clif O'Brien, John Froehling, Gary Orwig, Harlan Banister, Don Hopper, Howard Williams The first item of discussion was the telephone system update. Harlan Banister stated that Larry LaCroix of AT&T has reviewed and revamped the proposal to include all departments of the city. The new cost is $637.00 per month for 60 months. The new proposal includes all the city garages as well as an additional phone in the council chambers. A motion was made by Jim May and seconded by Chet Phillips recommending approval to the City Council. Discussion. It was noted that AT&T will install and train the personnel on the new system. The cost of the present system is approximately one half of the proposed system which will be more convenient, cut down on trips to the city building by some department heads and will include new fax machines at various locations. Voice vote. Motion carried. Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy was not present and no report was available at this time. The police report was next. The report was self explanatory. Mike Elam mentioned that with the aid of the street crews during snow plowing, approximately 50 abandoned vehicles were located and moved. No action was necessary by the Committee. The ESMA report was next. Howard Williams stated he is working on tornado preparedness. He also stated that the disaster plan will be reviewed by the state agency next month. No action was necessary on these items. The IDOT handicap ramps were next. The Committee discussed the possibility of having the city crews remove the existing curbs and having a contractor pour the ramps. Clif O'Brien stated that if the cost were $3.55 per square foot it would cost approximately $70.00 per ramp. It was noted that the city must respond to IDOT by March 15th. This item was referred to the City Council for further consideration. The possibility of making Avenue A from Locust Street to Vine Street was next on the agenda. Some of those present felt that an agreement was made with IDOT when the traffic lights were installed at the intersection of Avenue A and Locust Street to leave the balance of Avenue A one way while making Main Street two way on to the square. This item was tabled to the next meeting for further discussion. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman Dick Coay reminded the members to get their motor fuel tax lists submitted in the near future. The next item was a brief discussion of a recycling plan. Dick Coay stated that a plan is being developed but is not requesting action at this time. Clif O'Brien stated that the county is working on a recycling plan which will effect the city's plan. He stated that the Ledger is advertising recycling of newspapers and these numbers may be eligible for the city's use toward the percentage of recycling. This matter will be discussed further at future meetings. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman The first item on the agenda as an update on the Clean Lakes Program from Ray McKinney. He stated that the original plan was a 50/50 split with the city paying $50,000 with an estimated total cost of $71,000. The actual cost of the first phase was $50,706 due to the city assisting in this phase. Greg Good has informed him that the city will be receiving a reimbursement of between $10,000 and $10,700. Ray stated that the final CMT report will be brought to the Committee with recommendations for the next phase. No action was necessary at this time. Chet Phillips informed the Committee that the firemen have requested the use of a city lot. They have obtained a two stall garage presently owned by Wareco and would like to relocate it to the city lot at Pine Street and 2nd Avenue. They would like to use this to restore a 1916 LaFrance fire truck, donated by the Park District, and to store the fire safe house. They plan on resurfacing the blacktop and add landscaping. This garage will be city owned property, not property of the fire department. Discussion. A motion was made by Chuck Chapman and seconded by Dick Coay recommending approval of the request. Voice vote. Motion carried. 2 No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was an explanation of the meter plan. He stated that the new meters would be read by a hand held receiver. He presented an overview of the new system over the old system as well as an explanation of the costs associated with the two systems. Discussion followed on the costs which would be incurred this year and the length of time it would take to convert the entire city to this type of meter. Ray recommended getting started and the entire system could be converted in 19 years or less. Discussion. A motion was made by Chet Phillips and seconded by Dick Coay recommending acceptance of the plan presented by Ray McKinney. Voice vote. Motion carried. A request from Gary Orwig to purchase a pump impeller was next. Jim May stated that the cost is $858.92 from the Gasvoda Company. A motion was made by Chuck Chapman and seconded by Chet Phillips recommending approval of the expenditure. Voice vote. Motion carried. Clif O'Brien provided an update and explanation of the water main break on East Chestnut Street. He stated that Sunday at approximately 8:00 a.m. a break occurred at the Boat Dock Road. The main was shut off, the police department was notified, the area was blocked off and a JULIE locate was filed. Due to the area being flooded, it took approximately three hours to pump the water out of the way. Digging began and it was discovered that approximately 20 feet of pipe had to be replaced. Clif stated that approximately 2:00 p.m., he thought he had all the material and they began pulling the pipe, which took around an hour and a half. It was discovered that the pipe was not compatible to the replacement pipe. Clif stated that after several phone calls, materials were located in Springfield at approximately 11:00 p.m. On Monday at 6:00 a.m. Clif went to Springfield to pick up the pipe and repairs were started at 1:00 p.m. At approximately 3:00 p.m. the water was slowly turned on to restore service. Clif stated that the water from the 18" main was not put into the system but was isolated. The town was being fed through the 16" main. A boil order was issued, a sample was taken to Daily Analytical lab for testing and results should be back sometime Tuesday. Clif stated that this is the first time in 20 years that customers were without water overnight to his knowledge. The approximately cost was over $7,000 to repair the line. Ray and Clif stated that the discolored water in the lines are from the sediment in the other line becoming loose but is not harmful. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 3