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HomeMy WebLinkAbout12-12-1995 Clerical Clerical Committee City Council Chambers December 12, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Kevin Meade, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, George Spahn, Ray McKinney, Gary Orwig, Jim May, Chet Phillips, Jim Hartford, John Froehling, Brad Shoats, Niels Sorrells, Joanne Shores, Mike Elam, Mike Jackson Finance Committee Larry Sarff, Chairman The first item was a presented by Mr. Stuff of Cost Reduction Services. He stated that his company looks for overcharges and/or errors on utility bills. There is no charge for the audits and no time involved on the part of the city due to the fact that the information received on the utility billing is received from the utility companies for review. He stated they have been in Illinois approximately six months and are based in Alabama. He stated they have done audits for Monmouth, Galesburg, the Prairie City school district and Jumer's. They are presenting setting up to conduct an audit for the Canton School District. He stated that they find errors on 75% of the audits they have done. They receive 50% of the refunds on the past utility bills and collect 25% of the future savings over a 60 month period. This is if they recommend changes in billing rates and find there is a cost savings. Discussion followed. Kevin Meade stated he did know a person with the Prairie City school district. Mr. Stuff suggested that Kevin talk with them. The Committee decided to hold this matter over to the next regular meeting. Gary Orwig requested permission to have a pump repaired by Foremost Electric in the amount of $1,125.00. A motion was made by Kevin Meade and seconded by Bob Molleck approving the repairs. Voice vote. Motion carried. Bills were next on the agenda. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the bills. Voice vote. Motion carried. Larry Sarff informed the Committee that Gary Orwig would like to add a dump truck to the sewer plant. He is requesting permission to start looking into the purchase of a used truck. A motion was made by Larry Sarff and seconded by Kevin Meade to allow Gary Orwig to proceed. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Kevin Meade, Chairman The employee assistance program was first on the agenda. Mayor Edward stated that two of the plans have been submitted in writing. He stated that Jim Elson received call from the Fulton/McDonough Mental Health Center stating they are willing to waive the fee. Committee discussed the possibility of having Fulton and Proctor representatives at the next meeting to review the plans. Mayor Edwards stated he would have them come to make a ten minute presentation of the plans at the next regular meeting. The dispatcher's proposal was next on the agenda. Mike Elam stated that the dispatchers have presented a plan to realign the work schedules to help relieve stress. Bonnie Ford stated that the plan includes 12 hour work shifts with two days on and two days off. This would total 80 hours per two week period and would allow the dispatchers every other weekend off to be with their families. She stated that no additional cost would be involved and would help moral. They have suggested a six month trial period with either the chief or the dispatchers a 30 day notice to return to eight hour shifts. Dean Putman stated that there is no problem with the bargaining unit. He stated that legislation is coming that dispatchers will have to be certified due to ICC regulations. Bob Molleck stated that he felt this was a management decision that can be implemented by Mike Elam. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow the chief to implement the program as outlined. Voice vote. Motion carried. The Bradley University Engineering item was next. Mayor Edwards asked that he has no new information on this matter. Kevin Meade stated he is checking into this further. No action was necessary at this time by the Committee. Linda Beckman of Proctor First Care addressed the Committee concerning the drug pool. She stated that the city must comply with IDOT requirements for random drug testing by January 1996. She stated a working agreement has been drafted which includes compliance with the IDOT regulations to establish a random drug pool for employees with CDL licenses. The cost is approximately $50.00 for the actual cost of the testing. She explained the tests conducted for drugs and alcohol and the procedures followed through the testing. She stated that if an employee challenges the test and a split sample is tested by another certified lab, the cost could range between $80 and $200. The pool would be city employees only. 50% or 12 of the 25 employees would be tested for drugs yearly while 25% or six would be tested for alcohol testing. Ms. Beckman recommended four test dates per year. The tests would be conducted in Peoria. Committee discussed the necessary time involved in having the employees tested and the possibility of having the collections done in Canton. Clif O'Brien stated that Coleman Clinic can not do the collections. Ms. Beckman stated that there are trained personnel involved and they must be certified by IDOT. She 2 stated that the testing is not the only aspect. There is a need for the drafting of a policy, training sessions and educations. These can be conducted by Proctor First Care. A suggestion was made by Larry Sarff that if Clif does not hear back from the local facilities the matter be discussed by the Council. Committee agreed. Mike Elam informed the Committee that he has sent telegrams to Mike Smith and George Shadid concerning the upcoming bill to notify neighbors of child molesters. He stated that a change in the bill would place the responsibility on the local law enforcement agency. Fire union negotiations will be held following the City Council meeting on December 19, 1995. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Bob Molleck, Chairman The industrial park lot sale was first on the agenda. Kayma Duncan stated that Joe Davis is interested in purchasing Lots 4 and 5 in the industrial park to relocate his business. He is anticipating the construction of a building and storage of materials on this lot. The total is just under five acres. A motion was made by Larry Sarff and seconded by Kevin Meade to recommend approval of the sale to the City Council. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the request to change the liquor ordinance. Mayor Edwards stated that Jerry Jarnigan has met with him and would like to see a change in the liquor ordinance. The present section (3-8-6) provides that "nor shall a license .... be issued above the ground floor except in the case of a supper club." Jerry Jarnigan stated he would like to acquire a Class B Supper Club license for Feasters, making available a Class A Tavern license for the second floor of the building. Mayor Edwards stated that state law does not prohibit this but the local ordinance prohibits a second floor license. When asked if this presents a hazard due to not being able to see in, Mike Elam stated that his officers have entered the building to the second floor in the past with no problem. Mayor Edwards stated that Feaster's has a Class A license now. The new managers of the second floor would have to be approved for anew license. Mike Elam stated he would feel more comfortable if he were able to look into the matter further. A motion was made by Kevin Meade and seconded by Larry Sarff to have an ordinance drawn and to refer the ordinance to the next regular meeting for further consideration. Voice vote. Motion carried. 3 The request from residents in the area of Hanlon Street and Sam Scott Street to place a barricade in the alley was next. Mike Elam stated he has not had a chance to look into this matter. He stated that some of the traffic has been reduced and feels that the majority of the traffic is created by some residents north of this alley. He stated the city may have some additional requests from residents in the alley north of this block if a barricade is placed in this alley. Discussion followed on this problem. A motion was made by Larry Sarff and seconded by Bob Molleck recommending no action be taken except continued police patrols. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a request from Brew-n-Cue to use the city parking lot behind their building and for a request for a beer garden license. This is for an ABATE poker run on April 20, 1996. The Committee discussed the complaints received last year due to the music bouncing off the building walls and the times involved for the music. Kevin Meade stated that the music would have to stop earlier, say 10:00 p.m. Larry Sarff stated he has a problem with the site. The fund raiser is a worthy cause but there is a problem with the noise. Mayor Edwards stated he would call Marilyn Anderson to discuss the matter and will bring it back to the City Council for consideration. Committee agreed. The executive session minutes ordinance was next on the agenda. This matter was held to the next meeting. The mobile home gardens request was next on the agenda. Mayor Edwards stated he thought Gary Barnhart would be attending the This meeting. He stated he had no new information on the matter. was held to the next meeting. Mayor Edwards stated that he had some inquithat this area berdevelopedethroughaalPUDpark and he had suggested The child care ordinance was discussed next. Jim Elson stated that this did go before the Planning and Zoning Commission and they have recommended passage of the ordinance as presented. The ordinance was referred to the next City Council meeting agenda. Jim Elson informed the Committee that he has been contacted concerning the demolition lien on the property at 402 North Avenue A. A gentlemen has purchased the taxes and has found the city has a $3,595.96 lien on the property. They are offering the city $1500 to release the lien. Jim Elson suggested the lien be released with all legal regbirBobnMollecketoeacceptmothenproposaldasbpresentedarfVoace seconded y vote. Motion carried. The door to door sales ordinance was next. Jim Elson stated that this provides that it is unlawful to sell from a vehicle or on an unoccupied lot except with a license and the proper zoning. Mike Elam stated he would like to see the police department give the stamp of approval but to continue to allow city hall to issue the license and collect the fees. Discussion. A motion was made by Larry Sarff nd seconded by Kevin Meade to send the ordinance to the City Council for passage. Voice vote. Motion carried. 4 Jim Elson stated that since there have been several requests for easement vacations he has developed an agreement with provides if the project is not completed, the easement is reinstated. Committee had no problem with the agreement. Mayor Edwards stated that he has been told that monthly union dues are still being taken out of Clark Wilson's check. He felt that this should be addressed. Larry Sarff asked if Clark needs to have the union notified and get a withdrawal card. Ne stated that in the past he only had to stop paying union dues. Mayor Edwards stated that this position would have to be discussed but not at this time. No action was taken by the committee on this matter. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 5